TENDER NOTICE FOR PUBLICATION
Office of DGAFMS/DG-2S
‘M’ Block, Min of Defence
Sealed Tenders are invited by office of DGAFMS , Min. of Defence for and on behalf of the
President of India from manufacturers for the items and from reputed manufacturers/ Suppliers for the
supply of under mentioned stores:-
Sl. PVMS No. & T/E Qty Time & Date fixed for Tender
No. Brief Description of No. opening of tender Cost
1. 280083N TE PV-54 03Nos. 28.05.2004 Rs.300/-
System of Helium
-Neon mw & Infra Red 20W
source with scanning and
treatment Progm Facilities
2. NIV/27/DG/7438 TE-980(2) 01 No. 28.05.2004 Rs.300/-
3. NIV/04/DG/7823 TE-904(4) 01 No. 28.05.2004 Rs.500/-
signs Monitors 6-with
4. NIV/25/DG/8128 TE-725 01No. 28.05.2004 Rs.500/-
Mobile C-Arm Based
Digital Imaging System
1. Intending Tenders may obtain tender enquiry set from reception office of ‘L’ & ‘M’ Block of this
office on payment as shown for each item (non refundable) against Demand Draft from a Nationalized
Bank in favour of PCDA (HQ), New Delhi payable at New Delhi, between 1500 to 1600 hrs. Tender
will not be sold on the day of tender opening.
2. The Draft should be valid for at least six months and should not have been purchased prior to the date
of publication of this advertisement.
3. The Tender form are non- transferable and purchaser reserves the right to accept or reject any offer at
any stage without assigning any reason thereof.
4. Tender must be submitted in prescribed form along with the requisite amount of earnest money
(EMD) as indicated in the tender enquiry. No exemption for submission of EMD is available to firm
registered with any agency. EMD will be returned to unsuccessful bidders only after purchase decision.
5. Two bid system will be followed. Tech Bid and Price Bid to be submitted along with all
certificates/documents as per instructions in tender sets. Incomplete and conditional tender will be
6. Representative of firms should always carry an authority letter from authorized Signatory of the firm
with seal. Authorized Signatory will only be eligible as per rules governing depending on type of firm
i.e. Pvt Ltd, PSU, Partnership firm etc for collecting tender sets.
7. Indian agent quoting imported store must submit valid DGS & D Registration for subject items along
with the tender, valid as on the date of tender opening failing which their tender will be ignored
Dy. Director General(Prov)
INVITATION TO TENDER
Tele : 23092718 Raksha Mantralaya
Karyalaya Maha Nideshak
Sashastra Sena Chikitsa Sewa
'M' Block, New Delhi - 1
No. _______________________________________ Dated : _________________
1. On behalf of the purchaser (The President of India) I invite you to tender for the supply
of stores detailed in the schedule.
2. The conditions of contract which will govern any contract made are contained in
schedule 'B' & 'C' of General conditions of contract for contracts concluded by Min. of
Defence (Revised Nov., 1989). Any special conditions attached in this invitation in
tender will also form part of the conditions.
3. If you are in position to quote for supply in accordance with requirements stated in the
attached schedule Form 'A' to this office. You must also furnish all the information called
for as per annexure / questionnaires attached, along with your tender.
4. All the tender documents duly filled in and signed are to be returned along with your
quotation. THIS TENDER IS NON TRANSFERABLE.
5. The quoting firms must enclose photocopies of valid DGQA/DGS&D Certificate
applicable indicating specific registration for the item quoted.
6. Representatives of firm should carry ''Authority Letter'' from the Competent Authority of
the firm to attend tender opening at the office of DGAFMS.
Jt. Dir. (Prov)/RPO/
Dy. Director (Supply)
DG2S/Room No. 49
For & on behalf of the President of India.
Full name & address of the tenderer and
case reference No. should be quoted in all
communication to this office.
Telegraph Address :
Telephone No. :
Fax No. :
Karyalaya Maha Nideshak
Sashastra Sena Chikitsa Sewa
'M' Block, New Delhi - 110001
1. I/We hereby offer to supply the stores detailed In the schedule here to such
position there of as you may specify in the supply order at the price given in the
said schedule and agree to hold the order (offer) open till _____________. I/We
shall be bound by communication of acceptance within the prescribed time.
2. I/We have understood the instructions to tenderizers and General Conditions of
Contract for Contract Concluded by Min. of Defence (Revised No., 1989) as
contained in schedule 'B' & 'C' and have thoroughly examined Specification
drawing or pattern quoted in the schedule here to and am / are fully aware of the
nature of the stores required and my / your offer is to supply of stores strictly in
accordance with the requirements.
3. The following pages have been added to and form part of this tender ______
SIGNATURE OF THE TENDERER
Paste here Tender fee coupon
In case the tender was purchased Address ________________________
Dated : _____________________
Signature of the Witness and
NOTE : Strict compliance with part 4 of the invitation to tender is essential.
TENDER ENQUIRY (EQUIPMENT)
1. ALL TENDER DOCUMENTS ATTACHED WITH SCHEULE TO TENDER ENQUIRY
ARE SANCROSANC FOR CONSIDERING ANY OFER AS COMPLETE. ALL
DOCUMENTS DULY COMPLETED, SIGNED AND SEALED SHOULD BE RETURNED
WITH YOUR OFFER FAILING WHICH YOUR QUOTATION WILL BE TREATED AS
INCOMPLETE AND SHALL BE LIABLE TO BE IGNORED.
2. PLEASE ENCLOSE PHOTOCOPY OF YOUR COMPLETE REGISTERATION
CERTIFICATE WITH DGS&D/NSIC/DGQA/DGHS/AGENCY AGREEMET AS
APPLICBALE WHICH SHOULD BE VALID ON THE DATE OF TENDER OPENING.
3. THE TENDERING FIRM SHOULD QUOTE FOR ALL CONSIGNEES AND ONLY ONE
COMMON RATE SHOULD BE QUOTED FOR ALL CONSIGNMENT FAILING WHICH
THE ORDER MAY BE IGNORED.
a) Inspection Authority : DGSFMS, New Delhi or by the Controller,
CQA, Napier Road, Kanpur / Bangalore /
Pune / Dehradun.
b) Inspecting officer : By Board of Officers OR by The Sr. QAO,
SQAE(GS/L) of the area concerned of his
c) Annual Maintenance Contract : Firm shall indicate the details about AMC for
5 years after expiry of Warranty / Guarantee
(i.e. spares inclusive and / or labour only).
They shall also indicate how many routine
visits per year shall be included.
d) Availability of Spares : The Contracting firm shall confirm availability
of sparse parts for 5 years after expiry of
Guarantee / Warranty period.
e) Maintenance Support Station : Indicate your Maintenance Support Station,
over the country.
f) Installation / Demonstration : Installation and Demonstration shall be
arranged by the contracting firm at the premises of ultimate consignees on intimation
within a month. The firm shall liaise with interim consignee where ever applicable to get
the details of ultimate consignees and indicate immediately on receipt of contract the
pre-requirements for infrastructure, if any, for installations.
g) Two Bid System : I) All firms quoting for equipments should
provide the tenders in two parts duly sealed i.e. one part containing technical bid
including technical literature and product details and the second envelope containing the
price bid including the price portion. Both the bids should contain complete and identical
details of equipment. Both the envelopes be subscribed with full tender no. description
of stores and the details inside i.e. Technical Bid or Price Bid. Both these sealed
envelopes be put into another envelope and sealed with tender details and date of
opening. All the envelopes should bear the name and address of the firm.
Contd. ………………..2 /-
i) Price bid of technically acceptable offers would only be opened for which either the
respective firm whose offers have been found acceptable would be invited over
telephone. The same may be opened with display of the same in the notice board in
case telephone message connot be passed on. Such price bid opening would be held
on Tuesdays or Friday.
h) Firms should quote the rate on 03 separate heads as main equipment must accessories
and optional accessories in accordance with QR failing which your offer is liable for
rejection. The following information will be given as under :
i) Main Equipment Complete Configuration as per QR.
ii) Must Accessories. UPS / CVT should be supplied with the equipment, if it is required for
running the equipment.
iii) Optional Accessories, if any as per QR.
iv) Custom Duty Exemption Certificate shall be issued for imported stores. Firms should
quote rates without including Custom Duty / or extra if applicable.
v) Confirm specifically whether your equipment is Y2K Complaint.
vi) Year of Manufacture of the equipment proposed to be supplied.
vii) List of Institutions where installation of the equipment exist (enclosed copy of the supply
viii) Enclose copy of valid ITCC and DGS&D/NSIC/DGQA Registration documents as
applicable alongwith detailed agency agreement (Imported Item)
ix) Year of Introduction of the equipment.
j) Liquidated Damages shall be levied for delay in supplies as per Governing Rules.
k) Tenderers will give complete break up of prices indicating various elements like cost of
raw material, labour charges, overheuls margin of profit etc. wherever asked for.
l) Guarantee : All quotes firms shall confirm guarantee of the equipment for 2 years o
trouble free working from Date of Installation and undertake repairs if needed within 10
days of intimation. They shall also indicate how many precautionary checks would be
carried out during guarantee period including detailed preventive maintenance schedule
with Tech. Bids.
m) The tenderers shall deposit earnest money of Rs. ____________________ (Rupees
) in the form of Bank Deposit Receipt or Fixed deposit
receipt or on any of the scheduled commercial Bank pledged in favour of President of
India through office of DGAFMS, New Delhi. In case of backing out of the offer before
acceptance, full earnest money shall be forfeited. The quotation without earnest money
with Tech. Bids will be ignored straightway.
n) The successful tenderer shall submit security deposit equal to 2.5% of the value of
contract of Rs. 2.00 lakhs whichever is loss within 10 days of receipt of order.
Contd. ………………..3 /-
2. IMPORTED STORES
a) Tenderers who quote for imported stores are required to give complete break up of the
prices indicating clearly ex-works principal's price their agency commissions. FOR part
of shipment price, Net CIF value, custom duty, freight charges and margin of profit. The
firms will also submit DGS&D registration / copy of valid agency agreement and
Principals Proforma Invoice.
b) Principals Proforma Invoice alongwith Agency Agreement Letter. If the Indian Agent is
not already registered or awaiting registration with DGS&D. Principal's original proforma
invoice should be submitted the details of services to be rendered by the agent /
associate whether of general nature or in relation to the particular contract should be
furnished. Registration with DGS&D for particular stores is must before order is placed.
3. QUOTATION IN DUPLICATE
Tenders / quotations are to be submitted in duplicate. Each copy should be Identical in
all respect i.e. number of pages Leaflets / Pamphlets Catalogue drawings etc. Each
copy of tender / quotation should tied stapled separately and marked original, duplicate,
triplicate. However tender enquiry document should be attached with original copy of
tender / quotation.
4. The price should be indicated in words and figures, Wherever Technical Bids and rice
Bids are called for. Price Bids should be kept scaled separately superscribing the
envelope ''Price Bid'' and Tender No. and Tender's Name and prices quoted should
include all technical details and cost break up as per Tech. Bids.
5. The tenderers should give a clear and guaranteed delivery period for completion of
6. If it is desired to ask excise duly or any other charges extra the same must be
specifically stated. In the absence of stipulation in the tender it will be presumed that the
prices include all such charges and levied and no claim for payment of the same will be
7. It is desired by the tenderer to ask for sales tax to be paid as extra the same must be
specifically stated. In the absence of such stipulation in the tender it will be presumed
that the prices quoted by the tenderers are inclusive of sale tax and liability for payment
of sales tax will not develop upon the purchaser.
8. For tenderes quoting sales tax extra, sales tax will; be paid to the seller at the rate at
which it is liable to be assessed or has actually been assessed provided the transaction
of sales is legally in order and it is payable as per the terms of the contract.
9. Tenderes are required to answer all the questions mentioned in the schedule and
should return the same duly signed and filled alongwith form 'A'.
Contd. ………………..4 /-
10. The purchaser may at his option require the contractor / tenderer to furnish a security
deposit which shall be made before or after the acceptance of tender as per para 23 of
general conditions of contract the contract concluded by Min. f Defence (Revised Nov.
1989) (Schedule 'B' & 'C').
11. The purchaser reserve the right to place order for any lesser / lower quantity than
mentioned in the Rate Enquiry.
12. The tendering firms shall note that the supplied will be made in accordance with the
specification & packing mentioned in the schedule to tender.
13. Custom Duty Exemption Certificate and connected documents if needed should be
14. The tenderer should state if they are registered with the approval of defence
inspectorate for the item and the specifications as shown in the tender enquiry. In case
yes, they must submit photostat copy of the same.
15. The tender should enclose performance statement for the item for which tender enquiry
has been issued specifically showing contract number date User's Name Value, D/P
quantity supplied on time quantity supplied date, if any.
16. The tenderers / tenderer who are unregistered with defence / untried should furnish, the
following documents alongwith their quotation.
a) Latest ITCC
b) Name and full address of their bankers.
17. Transit Insurance : The purchaser will not pay separately for transit insurance and the
supplier will be responsible for till the entire stores contracted to arrive in goods
conditions at destination. The consignee, will as soon as possible, but not later than 45
days of the day of arrival of stores at destination notify the supplier of any loss / damage
that may have occurred during transit.
18. Successful tenderer / tenderers are advised in their own interest to submit stores for
inspection well in time before expiry of delivery period stipulated in the contract in order
to ensure inspection and release of inspection note in time and to enable them to deliver
the stores by the due date.
19. Withdrawal of any slab rates after opening the tender will render the entire offer invalid.
20. OPTIONAL CLAUSE : The purchaser reserve the right to place order on the successful
tenderer for additional quantity upto 25% of the quantity offered by them at the rates
a) Tenderers are bound to accept the orders for additional quantity under this clause
of orders are issued at the time of placement of the contract or during the
currency of the contract.
b) If different rates for specific items of stores or slab rates are quoted, the tenderer
shall supply the additional quantity in respect of each quoted by him for these
items at these slabs.
Contd. ………………..5 /-
21. The successful tenderers are required to attach a certificate alongwith their bill while
claiming payment form their statutory auditor / managing director that excise duty being
charged in the bill is not more that what is payable under the provision of the relevant
act/ order and that excise duty has actually been paid. No refund has been obtained in
respect of the reimbursement of excise duty made to him.
This certificate is not necessary when excise duty is not payable / applicable in terms of
22. PURCHASER'S RIGHT WHILE GRANTING ANY EXTENSION IN DELIVERY PERIOD.
In case where only a portion of the stores ordered is tendered for inspection at the fag
end of the delivery period and also in case where inspection is not completed in respect
of the portion of the stores tendered for inspection during the delivery period.
The purchaser reserves the right to cancel the balance quantity, not tendered for be risk
and expense of the contractor with out any further reference to him, if the stores
tendered for inspection during or at the fag end of the delivery period are not found
acceptable after carrying out the inspection, the purchaser is entitled to cancel the
contract in respect of the same at the risk and expense of the contractor, if, however,
the stores tendered for inspection are found acceptable the purchaser may grant an
extension of the delivery period subject to the following conditions :
a) The purchaser has the right to recover from the contractor under the provision of clause
- 2 (8) of the general conditions of the contract (Schedule B&C) liquidated damages of
the stores which the contract or has failed to delivery / within the original delivery period
fixed in Acceptance of Tender.
b) That no increase in price on account of any statutory increase in or fresh imposition of
customs duty, sales tax or on account of any other tax or duty leviable, in respect of the
store specified in the acceptance of tender, which takes place after date of deliver
period stipulated in the acceptance of tender shall be admissible on such of the said
stores as are delivered after the date of delivery stipulated in the acceptance of tender.
c) That notwithstanding any stipulation in the contract of increase in price on any other
ground, no such increase which takes place after the original date of delivery stipulated
in the acceptance of tender shall be admissible on such of the stores as are delivered
after the expiry of the original delivery period stipulated in the acceptance of tender.
d) That nevertheless, the purchaser shall be entitled the benefit of any other decrease in
price on account or reduction or remission of customs duty, excise duty, sales tax or on
account of any other tax or duty or on any other ground as stipulated in the price
variation clause which takes place in the acceptance of tender during currency.
Contd. ………………..6 /-
e) Contractor shall not dispatch the stores till such time as an extension in terms of para 22
(a) to (d) above is grated by the purchaser and accepted by the supplier. If the stores
are dispatched by the supplier before an extension letter an aforesaid is issued by the
purchaser ad the same are accepted by the consignee, the acceptance of the stores
shall be deemed to be subject to the conditions (a) to (d) set out in para 22 above.
f) Liquidated damages shall be levied for delay in supplies.
23. a) Payment : 80% payment will be released by CDA (HQ), New Delhi against receipt
of stores in full and good conditions by consignee. The receipt be signed by a opening /
inspection board or an officer detailed by the Commandant / CO of the unit and itemwise
details of the stores received be indicated. The itemwise receipt be countersigned by
CO/Comdt. of ultimate consignee of store value is over 10 lakhs.
b) Balance 20% payment against proof of satisfactory installation and performance
report from Board of Officers inspecting the stores after installation. CRV from
consignee and furnishing of Performance Bank Guarantee of 10% of value of contract
valid till expiry of warranty / guarantee period.
c) Paying Authority : The Controller of Defence Accounts, (HQ), New Delhi - 11.
24. PERFORMANCE GUARANTEE BOND AND SECURITY DEPOSIT : You will furnish
security deposit and performance guarantee bond as under :
A) After the acceptance of tender is issued by the purchaser's the supplier shall furnish a
contract performance bond / security deposit from a Nationalized Indian Bank which
should reach purchaser within 30 days from the date of issue of Advanced Acceptance
of Tender for an amount equivalent to 2.5% of the value of the contract as per relevant
clause of Acceptance of Tender.
B) The performance guarantee bond for 10% value of the acceptance of tender if it is
placed with you valid till expiry of warranty / guarantee period alongwith 20% bills.
C) If the supplier having been called upon by the purchaser of furnish SD failed to furnish
the same with in the period provided it shall be lawful for the purchaser to cancel the
contract, or any part then of and to purchase of the authorize the purchaser of the stores
at the risk and cost of the contractor and in that event the provision of clause - 12 of
General Condition of contract concluded by, Min of Defence (Schedule B&C) shall apply
as for as applicable.
D) On performance and completion of the contract in all respect the performance
guarantee bond and SD will be returned to the supplier without any interest on
submission of No Demand Certificate on prescribed format as applicable.
E) The purchaser shall be entitled and it shall be lawful on his part to forfeit the
amount of the security deposit in whole or in part in the event of any default
failure of neglect on the part of the supplier in the fulfillment of performance in
all respect of the contract under references or any other contract with the
purchaser or any part thereof to the satisfaction of the purchaser and the
purchaser shall also be entitled to deduct from the amount of the
Contd. ………………..7 /-
performance guarantee bond and loss or damage which the purchaser may suffer or be
put by reason of or due to any act or other default, recoverable by the purchaser from
the supplier in respect of the contract under reference or any other contract and an
either of the events aforesaid to all upon the supplier to maintain the amount of the
performance guarantee of at its original limit by furnishing fresh bank guarantee of
additional amount provided further that the purchaser shall be entitled to recover any
such claim from any sum then due or which at any time the after may become due to the
supplier under this or any other contract with the purchaser.
F) The security deposit shall remain in full force and effect during the period that would be
taken for satisfactory performance and fulfillment of in all respects of the contract i.e. till
final acceptance of the goods / equipments by the consignee and shall in the first
instance be valid upto 28 months after the date of last delivery of the goods contract to
be purchased provided that before the expiry of the date of validity of the performance
guarantee bond the supplier on being called upon by the purchaser form time to time
shall obtain from the guarantee bank extension of time for validity thereof for a period of
six month, on each occasion, the extension of extensions aforesaid, executed on non
judicial stamp paper of appropriate value must reach the purchaser at least thirty days
before the date of expiry of the performance guarantee bond on each occasion.
G) As and when an amendment is issued to the contract the supplier shall with in fifteen
days of the receipt of such an amendment furnish to the purchaser an amendment to
the security deposit rendering the same valid for the contract as amended and upto
twenty four months beyond the extended delivery date.
H) The security deposit and / or any amendment there to shall be executed on a stamped
paper of requisite money value in accordance with the laws of the country.
I) The performance guarantee bond and or any amendment there to shall remain in full
force and effect to fully indemnity, the purchaser against all losses incurred by the
purchaser during guarantee period stipulated in guarantee / warranty clause.
J) The purchase at his discretion may allow reduction in value of performance guarantee
bond produced for that portion of the goods that have been successfully delivered,
installed and used without defects for the said warranty period.
25. Condition of Contact : General Condition of Contract for contract concluded by Min. of
Defence (Schedule B & C) (Revised Nov. 1989) and the special condition given in this
tender enquiry will also be applicable.
26. In so far as contracts concluded by DGAFMS are concerned, General Conditions of
contract for contract concluded by Ministry of Defence may please be read with the
following changes :
Contd. ………………..8 /-
Sr. No. Clause No. Change
1. 2 (c) Please find DGAFMS in the six
after the words ………………….
due to ……………………………
2. 13 (a) In line 5, please note that endorsement /
transfer pledging etc. should be in favour
of Director General AFMS, New Delhi.
27. Rectification Clause : In the event a store is given back to the manufacturer for
rectification of defects are attended to immediately without loss of time so that store can
be re-inspected however it should be noted that the manufacturer will not be entitled to
dispose off that stores which is given for rectification but not rejected, without prior
permission of the Inspector.
28. Pre - inspection by the contractor - Manufacturer / Contractor must satisfy themselves
that the stores are in accordance with the terms of the contact and fully confirm to the
required specification by carrying out a thorough pre-inspection of each lot before
actually tendering the same for inspection to the inspecting officer nominated under the
terms of the contract. A declaration by the contractor that necessary pre - inspection has
been carried out on the stores tendered will be submitted alongwith challan. The
declaration will also indicate that method followed in carrying out pre-inspection showing
the features checked/ tested and will have the test certificate attached to the challan /
If the Inspecting Officer finds that pre-inspection of the consignment as required above
has not been carried out the consignment is liable for rejection.
29. Guarantee / Warranty Clause : Except as other provided in the invitation to the tender
the Contractor / Seller hereby declares that the goods, stores, articles sold / supplied to
the purchaser under this contract shall be of the best quality and workmanship and new
in all respects and shall be strictly in accordance with the specification and particulars
contained / mentioned in the contract.
The Contractor / Seller hereby guarantees that the said goods / stores / articles would
continue to confirm to the description and quality aforesaid for a period of 02 years from
the date of installation / acceptance of the said goods / stores / articles to the purchaser
and not withstanding the fact that the Purchaser (Inspection) may have inspected and or
approved the said goods / stores / articles, be discovered not to confirm to the description
and quality aforesaid or not giving satisfactory performance have deteriorated and the
decision of the purchaser in that behalf shall be final and binding on the Contractor /
Seller to rectify / replace by the acceptable goods / stores / articles or such portion which
is found to be defective by the purchaser within a reasonable period not exceeding 03
months or a may be allowed by the purchaser in this description on the mentioned
warranty period shall apply to the goods / stores rectified replaced from the date of
rectification / replacement there otherwise the to be defective by the purchaser
Contd. ………………..9 /-
Contractor / Seller shall pay to the purchase such compensation as determined by the
purchase, as may arise by reason of the breach of the warranty herewith contained.
i) Warranty to the effect that before going out of production for the spare parts they
will give adequate advance notice to the purchaser of the equipment so that the
later may undertake the balance of the life time requirement.
ii) Warranty to the effect that they will make available the blue prints of drawings of
the spares if and when required in connection with the main equipment.
iii) Uptime warranty of 95% shall be guaranteed for equipment items and ensured by
contracting firm / supplier, Penalty shall be imposed for down time guarantee /
30. Packing & Marking : Best trade packing will be accepted subject to the approval of the
Inspecting, the contractor will be responsible to ensure that the packing offered is worthy
of withstanding the rigourous of road rail journey and will arranged for the free
replacement of the breakage enroute. The left end of the package shall be marked with
the Inspection Note No. and dated in addition to other markings.
Note : The store shall be supplied in packed conditions unless otherwise specified.
31. Advance Sample Clause : Two advance sample should be submitted to the controller
of CAQ (GS), Kanpur for test and approval prior to the commencement of bulk
manufacturer from the those firm who have not supplied the stores earlier, if advance
sample clause is given elsewhere in the contact.
32. Condition of Acceptance : The entire consignment is liable to be summerily rejected
by the Inspecting Officer, if the challan are not accompanied with pre-inspection
certificate / declaration / test reports or on examination for any sample drawn from any
portion of the consignment, it is found that the sample does not confirm to the
NOTE : The following clauses are required to be confirmed : -
a) The supplying firm shall give guarantee for a period of two years of trouble free
performance of the equipment from the date of final inspection and handing over. Any
defect noticed during the warranty period will be rectified free of cost. Free replacement
of the parts which may be having nay manufacturing defects and which are defected
during the two years from the date of handing over of the equipment in working over.
Contd. ………………..10 /-
- 10 -
b) Warranty Clause : The stores supplied against this indent shall be deemed to have a
warranty of the contractor against defective material, workmanship and performance for
a period of 02 years from the date of final acceptance by the consignee to be defective,
the same will be replaced immediately with serviceable stores by the contractor free of
charge at the site with in 90 days.
c) Free routine servicing will be carried out by the firm for a period of two years from the
date of handing over of stores.
d) The firms will make available full engineer support package (ESP) including essential
maintenance and recommended spares for maintenance of the equipment for 05 years
after the warranty period. List of each items will also be supplied.
e) The following set of documents in respect of the above mentioned equipment are also
required to be supplied by the firm.
i) Operating Instructions ! With each equipment- 1 set each
ii) Wiring Diagram ! Inspecting Authority - 1 set
iii) Maintenance Service ! Inspecting Offier - 1 set
Manual ! AFMSD, Pune - 1 set
iv) Part list indicating cost ! DS 2 (EME) ESP Cell - 1 set
IMPORTANT NOTES :
1. TENDERERS SHOULD SUBMIT THEIR TENDERS IN TWO PARTS AS UNDER :-
i) Technical Bid : In duplicate consisting of technical details bringing out clearly in a
separate sheet the deviations in specification if any from that of tender enquiry
specifications and also clause by clause compliance of specification alongwith
commercial terms and conditions and all tender documents. No deviation other than
those mentioned in the separate sheet will be permissible or binding. Technical Bid
should contain EMD as applicable in clause - 1 (e).
ii) Price Bids : In duplicate showing only item-wise price as per technical bid and as
stipulated in detail in clause - 4 above in a separate sealed cover inside the main cover.
The prices should be indicate din words and figures both.
Contd. ………………..11 /-
- 11 -
Latest models should be quoted
i) Price bids and technical bids should be separate sealed covers duly superscribed. Both
the bids should be in duplicate. Both these sealed bids should be put in another
envelope (main cover) duly sealed and mentioning following informations.
Tender No. ______________________________________________
Date and time of opening ___________________________________
Signature of Tenderer …………………………………..
Name (Block Letters) …………………………………..
Capacity in which
Tender is signed ………………………………………..
Address in Full …………………………………………..
Dated : (SEAL)
Jt. Dir. (Prov)/R.P.O./
Dy. Director (Supply)
DG-2S/Room No. 49
For & on behalf of the President of India.
Tele. : 3018318
CERTIFICATE OF REPRESENTATIONS
"I, Shri / Smt. ……………………………. Authorized representative of M/S
……………………………….. who have quoted against DGAFMS DG 2S TE No.
……………………… for item ………………………………………….. hereby certify that M/S
…………………………………….. will not make any representations after a period of 30 days
from the date of tender opening and no representations will be made after price bids have been
opened on any aspect of the aforesaid Tender Enquiry".
Signature of the authorized signatory / Rep.
(Name in BLOCK CAPITALS)
The certificate will be submitted along with technical bids.
No representations on any aspect of Tender Enquiry especially on QR shall be entertained
after 30 days from the date of opening of tenders.
DGAFMS will not be responsible for any delay occurring due to Postal Service.
Tenders which are incomplete or conditional in any manner will be rejected.
Tender documents will be perused as per the check list issued to the BOO.
Against one Tender Enquiry Set, a firm can submit only one proposal which matches closest to
All tenderes will submit a copy of the supply order for the subject item from any hospital /
organization received most recently by them along with the price bid.
AMC (Annual Maintenance Contract) is to be quoted, both for labour only and comprehensive
DGAFMS reserves the right to reject any tender without assigning any reason thereof.
TENDE INQUIRY COMPANION SHEET
Please read the notes carefully
a) It is compulsory to submit this companion sheet with all tender documents. Tender
documents will be considered incomplete in the absence of this sheet.
b) All columns must be filled with affirmative, negative or NA (Not Applicable) answer.
c) Firm will offer only one model which meets QR most closely.
d) The requirements stated will be final except in case of unexpected change.
For DG -2 Group office only
Companion sheet will be checked by Rep. Of the section for compliance and availability of all
documents for qualifying to take part in procurement procedure before permitted to open price
1. Tender Inquiry No.
Accounting Unit : No.
2. Standard Item / eqpt (Standard means the eqpt will perform
expected functions with standard accessories which are
part of the eqpt and quoted for)
Name of standard accessories included to be stated clearly
with complete description
Technical-Bids and Price-Bids should be mirror image
except that price will be quoted only in price bids
3. Specification : As per Q/R
Please enter the serial number and nomenclature as per
your brochure and the price in Indian Rupees in the
following manner for each QR point.
Submit foreign currency exchange rate from State Bank of
1. Catalogue No Name Quantity:
4. Last Selling Price: Price at which you have offered the item
to DGAFMS/DGHS Govt. of India/AIIMS/Other Govt.
Hospitals/ Private Hospitals along with copies of supply
5. Validity of the Tender (Should be at least 9 months from
submission. Due to any reason there is delay in purchase
decision Firm should extend validity one month before
expiry on their own)
SR. ITEMS REMARKS
6. Name of
telephone, Fax, e-
7. Country of Origin
8. Model catalogue/
Year of introduction
9. Indian Agent
(Address, Pin code,
Tele number, Fax,
10. Foreign Principals
(To be attached
with price bids)
11. Agency agreement
& validity (should
be valid for at least
9 months. This
indicate services to
12. Production capacity
to be indicated with
13. Pollution Control
Board Certificate to
be enclosed with
tech bids where
14. Willingness to
15. FOB price
16. FAS Price
17. % of Agency
18. CIF Price
SR ITEMS REMARKS
19. After issuing CDEC &
NMIC / LA other
duties like CVD /
SAD has to be paid
by the firm and
claimed on producing
proof of payment
20. Inland Freight to
21. Excise duty @ the
22. Sale Tax @
23. Clearing charges if
24. Handling charges
25. Octroi: Indicate
charges are required
for or not. Charges
will not be paid, but
will be issued.
26. For destination price
27. L/C to be opened in
the name of
28. Are you willing to
accept the payment
in INR as per the
conversion rate on
the date of placement
29. Installation charges if
any or free?
30. Number of years on
guarantee / warranty
31. AMC (Rates to be
and as % of FOB),
SR ITEMS REMARKS
32. Exchange rate as on
from SBI enclosed.
33. Guarantee 95%
For downtime penalty
will be deducted from
34. Payment Terms: 80%
on receipt of goods at
certificate signed by
35. 20% after satisfactory
from Board of
36. Delivery period
guaranteed of ---------
months failing which
LD clause would be
operational at 2% per
after expiry of original
DP is acceptable to
37. Are you willing to
spares (Quote list of
spares) for 10 yrs
India / overseas
Cost of boarding &
Number of persons
for whom trg is
39. Whether rates are
firm and final?
40. Total cost with AMC
SR ITEMS REMARKS
41. The Optional
QR. being offered by
us.(We certify that
eqpt will meet all
functions as per QR
without these optional
(Srl No., Name, Qty,
42. ESP package with
43. EMD furnished
44. Firms agrees on for
submission of 10%
guarantee, valid for
entire duration of
warranty / guarantee
drawn on State Bank
of India or
bank in India
licence / agency
47 ITCC/STCC with tech