MINUTES of a meeting of the PLANNING COMMITTEE held in the

Document Sample
MINUTES of a meeting of the PLANNING COMMITTEE held in the Powered By Docstoc
					MINUTES of a JOINT MEETING OF THE PERFORMANCE MONITORING BOARD AND
POLICY REVIEW AND DEVELOPMENT BOARD held in the Council Chamber, Council
Offices, Coalville on THURSDAY, 29 JANUARY 2004.

Present: Councillor N J Rushton (Chairman) (In the Chair)

Councillors R D Bayliss, J G Coxon, C G Dalby, R A Evans, F R D Fenning, P Holland, E
Palmer, S J Peace, P J Regan, D J Stevenson, D P Whetton, D H Wintle and M B Wyatt.

In attendance:   Councillors A J Geary, A H Harrop, D Howe, G Tacey, F Straw and R
Woodward.

Officers: Mrs L S Birtwistle, Ms Y Connors, Mrs J Marshall, Mrs L Gill, Messrs M J Diaper, M
R Davis, R Eaton, K Fairbrother, D Halstead, C A North, D Swallow and B E Wolsey.

Apologies for absence were received from Councillors J Collins, P Clayfield, G J Davies, A V
Smith and J B Webster.

The following declarations of personal and prejudicial interests were received:

Councillor F R D Fenning declared a prejudicial interest in Money Tree Credit Union as a
supplier of services.

Councillor S J Peace declared a prejudicial interest in Money Tree Credit Union, a prejudicial
interest in Leicestershire Food Links, a personal interest in Citizens Advice Bureau and a
personal interest in Mantle Community Arts.

Councillor P J Regan declared a personal interest in Moira Replan and Ashby Woulds Youth
Centre.

Councillor S D Sheahan declared a personal and prejudicial interest in Home-Start.

Councillor D H Wintle declared a prejudicial interest in Castle Donington Community Centre.

Mr C A North declared a prejudicial interest in that his wife is a member of the Management
Committee of the Coalville Town Twinning Association and he is an ordinary member.

604.      PETITION

          The Chairman announced a petition had been received regarding the potential
          closure of the Tourist Information Centre at Snibston. Under Standing Order 36 this
          petition would be presented to full Council.

605.      MINUTES

…         Consideration was given to the minutes of the Joint Performance Monitoring Board
          and Policy Review and Development Board held on 8 January 2004 (copy
          previously circulated and retained with the official copy of the minutes).




                                                                             Chairman’s initials
       RESOLVED:

       That the minutes of the meeting of the Joint Performance Monitoring Board and
       Policy Review and Development Board held on 8 January 2004 be approved and
       signed as a correct record with the following amendment:

       That Councillor S D Sheahan declared a personal and prejudicial interest in Home-
       Start.

606.   RESOURCE ALLOCATION 2004/2005 AND MEDIUM TERM FINANCIAL
       STRATEGY

…      Consideration was given to the report of the Management Team together with
       supporting information booklets and a summary of the report to the Executive Board
       for 5 February 2004 (copies previously circulated and retained with the official copy
       of the minutes).

       The purpose of the report was to advise members of the current position on the
       resource allocation 2004/2005 and the medium term financial strategy given the
       parameters set by the Executive Board at its meeting on 14 January 2004.

       Part A – General Fund

       Capital programme

       It was explained that the recommendations were in line with the recommendations
       from the last Joint Board meeting to the Executive Board with the exception of (e),
       the funding of the vehicle and bins for the final phase of the recycling scheme in
       2005/6 from Housing Capital Receipts.

       RECOMMENDED:

       THAT THE RECOMMENDATIONS CONTAINED IN PAGE 0003 OF THE REPORT
       BE SUPPORTED.

       Revenue Budget

       It was explained that for the current year it was estimated that net expenditure
       would be some £70,000 less than the original budget. This represented less than
       1% of the total budget.

…      It was further explained that the final grant settlement was expected to be finalised
       on 5 February 2004 and it was anticipated there would be a small loss of £3,000
       from the original grant announced in November. A summary sheet of the report
       going to the Executive Board on 5 February 2004 was also provided (copy retained
       with the official copy of the minutes).




                                                                         Chairman’s initials
The revised funding gap was estimated to be £1,029,880 and this should be closed
by a combination of increased income, reduced expenditure, increase in Council
Tax and the use of balances. At the Executive Board meeting of 14 January 2004 it
was decided that the implementation of car park charges should be pursued which
would derive income of £102,200 in the first year.

Some members stated they were not happy with the car parking charges as a tax
on an existing facility and questioned the probity of carrying this out. It was
explained that the car parking charges would only be implemented in Ashby and
Coalville at the larger shopping centres. Members stated that this proposal would
penalise shoppers in Ashby and Coalville. Suggestions were made for charging for
parking at leisure centre sites as well. Another member queried the logic in parking
charges as employees on a minimum wage would have to pay approximately £15
per week to park their car, although the contra argument was expressed that
employers should provide car parking spaces. Another member stated that the
general public would probably not object to car parking charges if the car parks
were lit, accessible and safe.

With regard to the contribution from balances, Mr Davis explained that the Board
had agreed the maximum contribution should be £400,000. If this was confirmed
the achievement of the balanced budget strategy would be extended by a further
year reducing to £200,000 in 2005/06 and £0 in 2006/07 leaving estimated balances
figures of £1.43m in 2004/05, £1.23m in 2005/06 and 2006/07.

RECOMMENDATION:

THAT CONTRIBUTION FROM BALANCES IN 2004/2005 AT £400,000 BE
SUPPORTED.

Increases in income

Officers had investigated areas where above inflation price increases could be
applied or new sources of income generated. Details of these proposals were
included with the supporting information at page B-3.

RECOMMENDED:

THAT THE INCREASE IN CHARGES DETAILED IN THE SUPPORTING
INFORMATION (PAGE B-3) AND THE PAYMENT DATES FOR COUNCIL TAX
BE AMENDED AS DETAILED BE SUPPORTED.

Reductions in expenditure

Proposals for reducing the expenditure were shown in the supporting information on
pages B-4 and B-5. The grants for voluntary bodies were also shown on page B-
11.




                                                                 Chairman’s initials
      The Director of Resources explained that with regard to recommendation (f) (debt
      management) the consultant had identified significant interest savings over future
      years and this would help redress the impact arising from the high level of council
      house sales and produce savings in the general fund. It was proposed to engage
      the current consultants on a one year rolling agreement for ongoing consultancy
      and advice as explained in the report.

      With regard to recommendation (i) stationery budgets, members stated that this
      saving could be increased if habits were changed and the willingness of members
      to embrace the electronic system. The onus was on members to make it work.
      Previously the E-Government paper stated there would eventually be savings of
      £50,000 although other members stated they didn’t believe it should be imposed but
      implemented at a pace suitable for all.

      RECOMMENDATIONS:

      THE FOLLOWING PROPOSALS BE SUPPORTED:-

(a)   THAT TOWN CENTRE AND AREA REGENERATION (PAGE b-4, ITEM 2) BE
      FUNDED FROM THE ACCUMULATED TRADING SURPLUS OF THE WHITWICK
      BUSINESS CENTRE, AND THAT FUTURE SURPLUSES BE APPLIED TO TOWN
      CENTRE REGENERATION.

(b)   THAT THE CASE MANAGEMENT SYSTEM FOR LEGAL SERVICES (PAGE b-4,
      ITEM 6) NOT BE PURCHASED.

(c)   THAT PROVIDED APPROVAL IS GIVEN FOR THE REPAIRS AT THE HPLC
      POOL TO BE FUNDED FROM CAPITAL, THE ADDITIONAL CONTRIBUTION TO
      ASSET PROTECTION FOR RECREATIONAL FACILITIES NOT BE MADE (PAGE
      b-5, ITEM 8).

(d)   THAT THE SUBSCRIPTION TO COALFIELDS COMMUNITIES CAMPAIGN
      (PAGE b-5, ITEM 1) NOT BE RENEWED.

(e)   THAT THE BUDGET FOR AGENCY STAFF (PAGE b-5, ITEM 2) BE REDUCED
      BY £17,280.

(f)   THAT THE SPECIFIC DEBIT IS REDEEMED EARLY (PAGE b-5, ITEM 3) AND
      THAT EXPERT ADVICE IS OBTAINED TO GIVE FURTHER ADVICE ON FUTURE
      DEBT MANAGEMENT.

(g)   THAT THE LICENSING STAFFING BUDGET BE REDUCED BY £4,100 (PAGE b-
      5, ITEM 4).

(h)   THAT THE OVERALL PROVISION FOR INTERVIEW EXPENSES BE REDUCED
      BY £1,000 (PAGE b-5, ITEM 5).

(i)   THAT STATIONERY BUDGETS BE REDUCED BY £5,000 TO REFLECT THE
      INCREASED USE OF ELECTRONIC COMMUNICATION (PAGE b-5, ITEM 6).

(j)   THAT THE BUDGET FOR AGENCY STAFF IN TECHNICAL AND CONTRACTING
      DIVISION BE REDUCED BY £2,500 (PAGE b-5, ITEM 10).


                                                                      Chairman’s initials
(k)   THAT POST CW268, CURRENTLY VACANT BE DELETED FROM THE
      ESTABLISHMENT (PAGE b-5, ITEM 13).

(l)   THAT THE ADDITIONAL SUBSIDY RE DISCRETIONARY RATE BENEFITS BE
      ADDED TO THE BUDGET (PAGE b-5, ITEM 15).

(m)   THAT THE LEASE OF THE SPORTS DEVELOPMENT MINI-BUS NOT BE
      RENEWED (PAGE b-5, ITEM 18).

(n)   THAT PAYMENT OF HOUSING BENEFITS BY GIRO                           CHEQUE      BE
      DISCONTINUED FROM 1 APRIL 2004 (PAGE b-5, ITEM 19).

      Expenditure included to meet approved targets/service levels 2004/2005

      Members were asked to determine any other required changes to the draft budget
      and where appropriate, amend the relevant service level/performance targets.

      Discussion took place with regard to page b-4, item 7 – social inclusion and the
      additional post of a benefit officer whereby a member stated that existing advice
      agencies could not currently cope with benefit take up. Another member stated that
      we already subscribed to organisations to cover this role although it was explained
      that the benefits system was very complicated and could take 3 to 4 hours with
      each claimant.

      RECOMMENDED:

      THAT THE FOLLOWING REDUCTIONS TO THE DRAFT BUDGET BE
      SUPPORTED:

      ITEM 4 - IT BROADBAND - £15,000. DELETE.

      ITEM 11 – MOIRA REPLAN – DELETE MAINTENANCE PROVISION – ASSET
      PROTECTION £2,050.

      ITEM 12 – PUBLIC OFFICES – REDUCE INTERNAL REDECORATION £2,000.

      ITEM 16 – TOURISM PROMOTION – NEGOTIATE A “TOURISM PROMOTION
      AGREEMENT” AND STRUCTURE WITH LEICESTERSHIRE PROMOTIONS AND
      DISCONTINUE “DIRECT FUNDING” £20,000.

      ITEM 17 – COMMUNITY REGENERATION – DELETE THE PROPOSED £40,000
      COMMUNITY GRANTS PROGRAMME ALONG WITH THE FUNDING
      PROGRAMMES OFFICER AND ADMIN POSTS AND RE-ALLOCATE DUTIES
      WITHIN THE DIVISION £84,220.




                                                                      Chairman’s initials
      Grants

      RECOMMENDED:

      THAT NO INFLATION INCREASE BE INCLUDED WITH A SAVING OF £6,860.

      Council Tax

      The Director of Resources stated that the remaining budget gap of £131,880 had to
      be addressed following strong warnings from the Government, and he gave firm
      advice that Council Tax should not rise by more than 5% because of the risk of
      capping.

      A member stated that he believed it could go to 6% as this was not an
      unreasonable figure although he accepted it was a risk but not too great a risk.
      Other councils were looking at that level.

      RECOMMENDED:

      AN INCREASE IN COUNCIL TAX OF NO MORE THAN 5% BE SUPPORTED.

      Housing Revenue Account

      Revenue budget

      RECOMMENDED:

(a)   THAT THE DRAFT BUDGET DETAILED IN THE BOOKLET “SUPPORTING
      INFORMATION PART B” BE SUPPORTED.

(b)   THAT NO USE IS MADE OF HRA BALANCES TO FUND HOUSING CAPITAL
      EXPENDITURE AT THIS TIME.

      Capital programme

      RECOMMENDED:

      THAT THE HOUSING CAPITAL PROGRAMME FOR 2004/2005 AS DETAILED
      ON PAGE 9 OF THE REPORT BE SUPPORTED.

      PART C – SPECIAL EXPENSES

      No recommendations were made on this item.

      Capital programme

      Parks and recreation grounds improvement plan




                                                                    Chairman’s initials
         RECOMMENDED:

         THAT THE PROGRAMME DETAILED ON PAGE 12 OF THE REPORT BE
         SUPPORTED.

         Other Special Expenses

         RECOMMENDED:

(a)      THAT THE PROPOSAL THAT THERE BE NO INCREASE IN THE SPECIAL
         EXPENSES TO COUNCIL TAX (BAND D EQUIVALENT) FOR COLEORTON,
         MEASHAM,    STRETTON     EN    LE     FIELD,    OSGATHORPE,
         LOCKINGTON/HEMINGTON,  RAVENSTONE     AND    KEGWORTH   BE
         SUPPORTED.

(b)      THAT THE PROPOSAL THAT SPECIAL EXPENSE COUNCIL TAX BAND (BAND
         D EQUIVALENT) FOR OAKTHORPE AND DONISTHORPE BE SET AT £2.43 BE
         SUPPORTED.

The meeting terminated at 8.15pm.

                                                                  Min687cp




                                                         Chairman’s initials

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:3
posted:2/27/2010
language:English
pages:7