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					Bylaws of the Home and School Association Blessed Sacrament School,
Sandy, Utah

Revised January 2008



Article I: Name

The name of the organization shall be the Home and School Association of
 Blessed Sacrament School (hereafter the “Association” or “HSA”)



Article II: Organizational Authority

The HSA is an independent association, but accepts the leadership role of the
 National Organization for Catholic School Parents, which operates in
 conjunction with the National Catholic Education Association of the United
 States Catholic Conference.



Article III: Purpose

The Association will support, implement, and advance the philosophy of
 Blessed Sacrament School. It will reflect Christian principles while promoting
 at all times the spiritual, moral, intellectual, and physical training of students.
 The HSA shall:

            1. Promote open communication among parents, teachers, and
               administration.
            2. Provide parents and teachers with information designed to aid in
               all aspects of education, growth, and development.
            3. Promote goodwill, cooperation, and Christian values between
               and among parents, faculty, administration, and the parish.
            4. Direct and coordinate parental support to Blessed Sacrament
               School through the volunteer program, assistance with activities,
               social functions and fundraisers.
            5. Direct and coordinate financial support through fundraising
               efforts that strive to meet the annual set goal.
            6. Support any project requested by the Bishop, Superintendent,
               Pastor, Administrator, and/or Principal.
Article IV: Membership and Fees

Section 1: Members shall consist of the parents and guardians of the students
 and the faculty members of Blessed Sacrament School.

Section 2: Dues shall be collected per family, payable at registration, to be
 used for playground/lunchroom attendants, student parties, parent directory,
 and field day.

Article V: Executive Committee

Section 1: The executive committee shall consist of four officers of the
 Association and any ex-officio members and coordinators of the committees.

Section 2: The executive committee shall conduct the HSA business affairs by:

            ►   providing general meetings and programs of interest.
            ►   forming committees deemed necessary and appropriate.
            ►   reviewing all committee recommendations and reporting the final
                disposition.
            ►   reviewing and commending to HSA members disbursements of
                money collected from dues, fundraising events and contributions.

Article VI: Officers and Duties

Section 1: The executive committee of the Association shall consist of:

           President
           Vice President
           Secretary
           Treasurer

Section 2: Ex-officio members shall include, but not be limited to, the Principal
 of Blessed Sacrament School, the Pastor of Blessed Sacrament Parish, a
 faculty representative, and the Past President of HSA or any past HSA
 member. The President of the Association may appoint additional ex-officio
 members.

Section 3: The HSA Board may appoint a current or previous board member to
 represent HSA at School Board meetings.

Section 4: School employees may not hold an executive committee office on
 the HSA Board.

Section 5: The duties of HSA officers shall be defined as follows:
The President shall:

        1. Preside at and administer all regular, special, and executive
            committee meeting.
        2. Call special meetings of the HSA executive committee.
        3. Serve as the official spokesperson for the Association.
        4. Serve as an ex-officio member of all HSA committees.
        5. Prepare meeting agendas and communicate agenda items to
            board members in advance of board meetings.
        6. Maintain a President’s Manual consisting of approved bylaws,
            procedures, agendas, minutes, treasurer reports, job descriptions,
            and other information deemed appropriate for administering the
            HSA Board.
        7. Update changes to the Volunteer Handbook as needed during the
            year, at least annually.
        8. Write a monthly online newsletter for the HSA website
        9. Introduce the Events Coordinator to the school staff as the point
            person for volunteer requests or concerns.
        10. Ensure each Board member receives the assistance and support
            needed to accomplish the Board’s goals.

 The Vice President shall:

        1. Assume the duties of the President in his/her absence.
        2. Perform additional duties designated by the President.
        3. Assist in the formation of all committees and serve as an ex-officio
           member
        4. Assure committees meet their goals and report results and
           recommendations to the Association.
        5. The Vice President shall succeed to the office of President.
        6. The Vice President will assist the secretary in calling the board
           members for monthly or special meetings.
        7. The Vice President shall manage the mentor program. The Vice
           President shall work with the Hospitality Committee to generate
           mentor guidelines and parameters and work with the Hospitality
           Committee Chair to make sure every new family is contacted early
           and feels welcome. Each new family to Blessed Sacrament School
           will be assigned a mentor if they desire one. This will involve
           compiling a list of all new families including parents’ names, phone
           numbers and email addresses, updating as necessary, for HSA
           Board member use.
        8. The Vice President will create and maintain the Buzz Directory.
        9. Perform additional duties designated by the President.
The Secretary shall:

           1. Record and make available to members copies of the minutes of
              all executive committee and general meetings.
           2. Compile and send minutes to the Principal to approve and
              forward to the Webmaster for online posting.
           3. Conduct the correspondence of the Association and maintain a
              current file of minutes, reports, records, thank you notes, and
              other correspondence.
           4. Record and correct the bylaws of the Association.
           5. Contact the Board members about monthly or special meetings.
           6. Perform additional duties designated by the President.



 The Treasurer shall:

           1.   Collect and deposit all monies from dues, fundraiser, etc.
           2.   Maintain records of all receipts and expenditures.
           3.   Review and recommend payment of bills to the President.
           4.   Provide written cash accounting of all income and expenditures
                on a monthly basis giving a copy of records to the school
                accountant.
           5.   Coordinate preparation of the HSA Budget with the President for
                approval by the HSA Board at the beginning of the school year.
           6.   Be included on all fundraising committees as needed.
           7.   All Winterfest and Golf Tournament proceeds are run through the
                School Accountant’s Office. All money is deposited and
                dispersed through an Event account. The School Accountant is
                responsible for the compiling of the financial statements for
                Winterfest and Golf Tournaments. The HSA Treasurer has no
                responsibility for maintaining records for Winterfest or the Golf
                Tournaments.
           8.   Perform additional duties designated by the President.



The Past President shall:

          1. Perform duties designated by the President.
          2. Host a training session for the incoming President to educate and
            update him/her on the current Board standings.
The Events Coordinator shall:

   1. Serve as a liaison between the School Staff and all of the committee
      heads.
   2. Shall make phone calls and help draft website volunteer opportunities
      and email requests.
   3. Work with the President and committee heads to make sure that sub-
      committees are receiving the support they need from other Board
      members, the school, the parish and parent volunteers.
   4. The Events Coordinator is not directly responsible for any event at the
      school; rather he/she serves as a support figure, mentor and resource
      for all events committees to instill open lines of communication and
      provide tools and direction to get tasks completed.
   5. Invite sub committee chairs (such as Spaghetti Dinner Chair, etc) to
      HSA Board meetings to provide event updates to the Board members.
   6. Help to create a Special Project/Ad Hoc Committee as needed.
   7. Perform other duties designated by the President or Principal.


The School Support Committee Chairperson shall:

   1. Help to create a team of volunteers to work with room parents, the HSA
      Board, and the school to cover the following:

         ►   Pictures
         ►   Vision and Hearing Screening
         ►   Junior Achievement
         ►   Boxtops
         ►   Cambell’s Labels
         ►   Yearbook
         ►   Lunchroom
         ►   SAT Testing
         ►   Used Uniform Exchange
         ►   Babysitting in EDP for Back to School, Parent Information Nights

   2. Maintain the HSA Resource Book which identifies family volunteer
      preferences for school involvement. This information is initially
      provided by the Webmaster, but will be maintained by the School
      Support Committee Chair and available to all members throughout the
      year.
   3. Coordinate with other committee heads to share the names of any
      persons that have expressed an interest in that activity.


The School Support Sub-Committees will consist of the following:
        Resource Manager
        1. This non-board position would be responsible for the HSA
           Resource Sheet maintenance and distribution of information to all
           school and HSA Board members and Committees.
        2. This chair would work with other chairs by providing interested
           persons from the Resource Sheets to help plan activities and
           coordinate volunteers.

       Volunteer Commitment Manager
       1. This non-board position would be responsible for distributing total
          volunteer hours to every Blessed Sacrament School Family by mail
          in March. This position works directly with the HSA Webmaster
          and the Website Committee to take the printed volunteer reports
          and process the information to each family so that they know
          where they stand on total volunteer hours. This person also works
          with 2 to 3 persons to verify the volunteer hours posted are valid for
          school purposes.
       2. Keep Principal advised of volunteer commitments and needs.
       3. Provide Principal with a list of unfulfilled volunteer commitments by
          June 1st so charges can be added to tuition owed to affected
          families.


The Hospitality Committee Chairperson/s shall:
     1. Help to create a team of volunteers to support HSA hospitality events
        and activities.
     2. Support the Vice President in the family mentor program by becoming
        family mentors and/or locating families that wish to become family
        mentors.
     3. Choose to assign subcommittee chairs (recommended) or personally
        chair the events below.

   The Hospitality Sub committees will consist of the following:
          Morning Events (such as Books and Bagels, Dads and Donuts and
           Moms and Muffins)
          Beginning of Year Social (Newcomer’s BBQ or Banquet)
          Appreciation Social (such as Spaghetti Dinner)
          End of Year Social (such as Dads and Dogs Social)
          Evening Events (such as Potlucks and Parent Information Nights)

The Hospitality Committee serves as a support team for all other major events.
If needed, this team would plan to provide 4 to 5 different people for each
major event or activity as a back up team to the other committees (for
example, assist the room parents with Teacher Appreciation Week if needed).
The Community Building Fundraising Coordinator/s shall:

           1. Help to create a team of volunteers to support HSA fundraising
              events and activities.
           2. Take responsibility for the Fall Fundraiser (such as Innisbrook) and
              two fundraising community-building events, and works with other
              Board members to locate subcommittee chairs and volunteers for
              other fundraising events listed below.
           3. Communicate goals, results and incentives to parents and
              students.
           4. Organize chairpersons and other volunteers needed to execute
              fundraisers.
           5. Communicate with the school’s development director about
              activities.
           6. Communicate with the HSA Treasurer about fundraising finances.
           7. Perform other duties designated by the President.

 The Fundraising Sub committees will consist of the following:
            Fall Fundraiser.
            Community Building Events (such as Mother/Son Social,
             Father/Daughter Social)


 The Winterfest Committee Chairperson/s shall:

           1. Help to create a team of volunteers to support the Winterfest or
              similar fundraising event.
           2. Take responsibility for all pieces of the Winterfest Project (such as
              gather raffle items, sell raffle tickets, create invitations and flyers,
              theme, sponsorships, publicity, location, decorations, menu, etc.)
              and work with other Board members to locate subcommittee chairs
              and volunteers.
           3.Coordinate classroom involvement in this event, such as art
              projects.
           4. Communicate goals, results and incentives to parents and
              students.
           5. Organize chairpersons and other volunteers needed to execute
              fundraisers.
           6. Communicate with the school’s development director about
              activities.
           7. All Winterfest proceeds are run through the School Accountant’s
              Office. All money is deposited and dispersed through an Event
              account. The School Accountant is responsible for the compiling of
              the financial statements for Winterfest. The HSA Treasurer has no
              responsibility for maintaining records for Winterfest.
           8. Perform other duties designated by the President.
 The Golf Tournament Committee Chairperson/s shall:

         1. Help to create a team of volunteers to support the Golf
            Tournament or similar fundraising event.
         2. Take responsibility for all aspects of the Golf Tournament (gather
            prizes, sell tickets, create invitations and flyers, location,
            sponsorships, publicity, tournament rules, menu, etc) and work
            with other Board members to locate subcommittee chairs and
            volunteers.
         3. Communicate goals, results and incentives to parents and
            students.
         4. Organize chairpersons and other volunteers needed to execute
            fundraisers.
         5. Communicate with the school’s development director about
            activities.
         6. All Golf Tournament proceeds are run through the School
            Accountant’s Office. All money is deposited and dispersed through
            an Event account. The School Accountant is responsible for the
            compiling of the financial statements for the Golf Tournament. The
            HSA Treasurer has no responsibility for maintaining records for the
            Golf Tournament.
         7. Perform other duties designated by the President.


The Public Relations Coordinator/s shall:

           1. Gather information and publish an online quarterly newsletter as
              necessary from the Association
           2. Communicate and publicize functions and activities of HSA in
              the media such as the Sandy Journal, Intermountain Catholic
              newspaper, etc.
           3. Help with informing Parish of HSA functions for the annual
              Parish Information Weekends.
           4. Post information on school marquee.
           5. Help various Committees to create flyers to advertise events as
              needed.
           6. Work with one or two other parents to keep a scrapbook of HSA
              events each school year to include photos, news clippings, a
              copy of the yearbook, etc.
           7. Perform other duties as designated by the President.
The Room Parent Coordinator/s shall:

          1. Help to create a team of volunteers to serve as room parents
             and/or classroom support volunteers for classroom events and
             activities.
          2. Educate room parents of their responsibilities to the classroom,
             other parents and teachers.
          3. Organize activities for class parties, holidays, field trips, field day,
             teacher appreciation week, etc
          4. Assist teachers with activities as requested.
          5. Provide a budget to room parents for classroom activities listed
             above. Keep track of HSA fees spent. Turn in receipts for
             reimbursement in a timely manner. Money spent on parties,
             activities, etc. must stay within the budget provided. Overages
             will need special approval by the HSA executive committee.
          6. Create a Calling Tree for each class and distribute copies of
             Tree to Principal, School Secretary, Room Parents, and HSA
             President.
          7. When asked by teachers, Board members or other school staff,
             utilize the calling tree or email blasts to have parent volunteers
             sign up online for classroom help, lunchroom, etc.
          8. Perform other duties designated by the President.

 The Room Coordinators will chair the following Sub-committees:
              Field Day
              Teacher Appreciation Week


 The HSA Webmaster shall:
 Support the HSA Board, school, and parish by completing the following:
 1. Create and distribute all email blasts requested by the other HSA
    committees, Blessed Sacrament School and Blessed Sacrament Parish as
    long as those requests comply with the HSA Website Privacy Statement.
    Work with these school- related groups to coordinate email
    communications.
 2. Create and distribute the biweekly “Have You Heard the Buzz?” email
    newsletter the Monday following the online school Buzz posting.
 3. Create and update information on the HSA website in a timely manner
    once approved by the proper channel.
 4. Create and establish all HSA Website IDs and login passwords. Reset and
    provide login and HSA technical support to parents as it pertains to the
    HSA site only.
5. Create and maintain an email list of all parents in the Blessed Sacrament
   School.
6. Create and maintain the following:
            ►   Website HSA calendar
            ►   Volunteer hours log (hours posted online)
            ►   Online events and volunteer sign up process (opportunities)
            ►   Privacy Policy
            ►   Parental resource tools
            ►   Website tutorials
            ►   New page development needed to support the HSA or
            ►   Blessed Sacrament School.
            ►   Initial Volunteer Resource Information

7. Post the following information provided by Board members or the school:
            ►   HSA mission
            ►   HSA minutes
            ►   HSA bylaws
            ►   HSA officers
            ►   HSA reports
            ►   HSA meetings and agendas
            ►   HSA newsletters
            ►   HSA online scrapbook
            ►   “Word from the President” on front page
            ►   Parent links and tools
            ►   HSA committee support documentation (such as Winterfest
                pages, volunteer guidelines, lunchroom guidelines, coffee and
                donuts guidelines, etc.)
            ►   Publications as deemed appropriate by the school and
            ►   HSA Board
            ►   School sponsors and/or online business directory

8. Train the incoming HSA Webmaster on the workings of the website and
   provide technical support for that person for the first few months of school.
9. Renew the hosting account every two year term.
10. Renew the email accounts on an annual basis and determine the required
    email account memory for each address.
11. Maintain a Website Committee of 2 to 3 persons. Members of this
    committee need to have some exposure to computers or web design and
    development or the willingness to actively learn the process. This
    committee would also serve as a predecessor-training tool.
The Parish Council Representative shall:

              1. Serve as a liaison between the Association and the Parish
                 Council by reporting information on activities back to both
                 groups.
              2. The Parish Liaison shall coordinate HSA coffee and donuts for
                 September, December, and April each year.
              3. Perform other duties as designated by the President.



The Athletic and Activities Coordinator shall:

              1. Serve as a liaison between the Parish Athletic Recreation
                 Association (PARA) League and the organizers of the
                 school/parish sports teams. Report relevant information to the
                 HSA and the Parish Council before the start of every sport
                 season.
              2. Serve as a liaison between the HSA and groups organized under
                 the school’s auspices for the purpose of promoting non-athletic
                 extracurricular activities.



Article VII

Election and Tenure of Officers

Section 1: The President and Vice President of the Association shall be elected,
  or the nomination shall be approved, annually through majority vote by ballot
  through email or by voting on the HSA website, as determined by the HSA
  Board, before the last general meeting of the school year. When needed,
  Executive Board Members and parents may cast votes on bylaw
  changes, HSA Board member positions or other items needing family input
  via email to the President or through the HSA website. All content will be
  posted prior to a vote online for a minimum of 10 business days and sent via
  email blast to all parents for consideration. Votes may be cast through the
  HSA website or cast via email. Paper ballots may be printed off of the HSA
  website by the families and returned to the school in lieu of email voting.

The President and Vice President shall hold office for a period of one year. All
 other positions shall be a two-year term. Voting on all positions will occur as
 needed every two years, with the exception of the annual election of President
 and Vice President, or when a vacancy occurs. No person shall hold any one
 position for more than two consecutive terms.
Section 2: Candidates shall be solicited from the membership during February.
 The executive committee will appoint a nominating committee consisting of at
 least three members. The nominating committee shall attempt to solicit
 candidates for each open position. The names of the nominees shall be
 announced in the School Wednesday Buzz and on the HSA website at least
 30 days prior to the election/confirmation date. During March, nominees shall
 be given the opportunity to present their qualifications to the membership in
 written form, which will be posted on the HSA website.

Section 3: Officers shall assume their office at the close of the April meeting. If
 an officer is unable to complete the term of office, nominations will be sought
 and the membership will elect a replacement as soon as possible either at a
 general meeting or through email.



Article VIII

Meetings

General membership meetings of the Association shall be held at least three
times during the school year (typically September, January, and May) as
determined by the President.

A special meeting of the Association may be called at any time by the President,
with the approval of the Principal, with no less than 48 hours notice. The first
meeting will be in conjunction with the parent orientation night. The Board may
replace Board members who miss three or more consecutive meetings.



Article IX

Parliamentary Authority

Proceedings of the organization shall be governed according to the Robert’s
 Rules of Order. For general or special meetings of the Association, a quorum
 shall consist of 10 percent of the membership. For executive committee
 meetings, a quorum shall consist of a majority of the voting membership.
 Each individual parent/guardian shall be allowed one vote and shall be
 considered a voting member. Unless exempted by the presiding officer,
 member’s speeches shall be limited to three minutes.

Article X

Committees and Functions
 Section 1: All members of the Association are eligible to be members of
            committees. The committee chairpersons shall recruit volunteers
            for their respective committees.

 Section 2: The Association shall maintain the following standing committees:

               1. Public Relations Committee
               2. School Support Committee
               3. Hospitality and Appreciation Committee
               4. Fundraising Committee
               5. Room Parents Committee
               6. Mentoring Committee
               7. Special Project /Ad Hoc Committee: Committees shall be
                  formed as needed.

 Section 3: All standing committee chairpersons shall submit a written report to
            the President at the April executive committee meeting. Each
            committee shall submit a report detailing logistics/processes of
            each event and include any updates or recommendations for the
            Volunteer Handbook.



Article XI

Finances

Section 1: After each fundraiser the school accountant will pay for the
 designated items/programs/events.

Section 2: The HSA account may keep up to $3,000, plus funds for class
 parties. The Winterfest Event Account will keep $1,000 for Winterfest start-up
 money. This amount can be adjusted as necessary upon approval from the
 HSA Board by majority vote.

Section 3: Receipts must be submitted with a Check Reimbursement Form
 approved by the appropriate individuals before reimbursements are made.

Section 4: Dues shall be collected per family, payable at registration, to be used
 for student parties, parent directory, St. Patrick’s Day float, and field day.

Section 5: A Budget shall be voted upon and approved by the HSA Board at the
 beginning of each school year. Changes require a vote and majority approval
 by the Board.

Article XII
Amendments

The Constitution may be amended by a majority vote of the HSA Board
 members at any regular meeting. The amendment must be communicated in
 writing to the HSA Board members at least 10 days prior to the vote.

				
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