Fax No: 08373-266575 Phone No: 266444 City Municipal council, Ranebennur-581115 District : Haveri State: Karnataka ____________________________________________________________________________________ Minutes of pre bid meeting for the work of supplying and laying sewerage network and construction of FAL type STP in Ranebennur city vide package No. 2RNR2 held on 24.11.2009 at CMC hall Ranebennur As per the invitation for bid, pre - bid meeting was conducted on 24.11.09, 14:30 at the meeting hall of the Ranebennur City Municipal Council The participants were: 1. Ranebennur CMC officers 1. Sri N. Renuka, Municipal Commissioner 2. Sri M R Giraddi, AEE 2. KUIDFC officers 1. Sri K Ranga Swamy, Deputy Project Director, NKUSIP Dharwad Division,Hubli 2. Sri Basavaraj Bidarakatti, Executive Engineer 3. Sri. G N Kundapur, AEE, NKUSIP Cell, Ranebennur 3. Programme Consultant (Package-I, Hubli) 1. Sri C N Prasanna Kumar, Team Leader 2. Sri S Hariharan, Resident Engineer 3. Sri J M Naveen, Design Engineer 4. Bidders/Bidders Representative 1. Sri J Ravindra Singh, SMPL, Bangalore 2. Sri P Ramrao, Ramky infrastructure Ltd, Hyderabad 3. Sri P Kiran Kumar, Haigreeva infrastructure Project, Hyderabad 4. Sri Madusudan B Kumar, Unity infra Projects Ltd, Mumbai 5. Sri G S CH Bose & Sri K T Ajay, Salcon Engineering, Behard,Malaysia. 6. Representative of M/s Saisudhir Infrastructures Ltd, Hyderabad 7. Sri Kiran Kumar Kurilla, AMR Envergys Ltd, Belgaum The meeting commenced at 14:30. Certain bidders have asked their queries prior to the pre bid meeting through post. The Executive Engineer, KUIDFC welcomed all the participants and explained the structure of the project. He informed the bidders that this project is funded by ADB, the Implementing Authority (the Employer) is the CMC, the implementation shall be through KUIDFC Project Management unit and the Programme Consultant will be certifying the quality of work. The details of major elements such as Collection System, Sewage Treatment Plant, Rail and Road crossing works etc were explained to the bidders. During the meeting also some of the bidders have raised queries. Sl.No Queries Replies There is no land acquisition involved in this project. Land acquisition if any may be cleared before 1 Land for the construction of STP is already available awarding the job. with ULB. Employer will obtain the necessary permissions. Permission may be obtained for Road However the contractor has to liaise with the 2 Crossings. authorities to get the permissions. All the assistance shall be rendered by the Project Management Unit. Arrangements may be made for shifting all Provision has been made in the estimate for shifting the 3 existing service lanes in the pipe alignment. existing service utilities. Wherever pipe line alignment passes through For Railway crossings proposal have already been Railway Lines, permission may please be prepared and forwarded to Railway Authorities. The 4 obtained from the railway Authority for contractor may have to assist to liaison with the executing the crossing by resorting to Railway Authorities to get the permission. trenchless technology. Required area may please be provided for Surplus excavated earth and debris has to be disposed stacking the earth brought from trench off by the contractor himself. Similarly any temporary 5 excavation in narrow streets and extra stacking and transporting back earth for trench filling is payment for re-shifting the earth for trench necessary, the contractor shall have to make his own filling. arrangements. Permission for controlled blasting in hard rock If required, the Contractor should obtain the 6 is requested. permission. Assistance will be given by the Employer. Land at free of cost for providing batching plant, site office, stores, lab, stacking of This has to be arranged by the Contractor at his own 7 construction material and labour hutments cost. may be provided. In the cultivated area, clearance may please be 8 arranged before taking up the trench This situation does not arise. excavation. For price adjustment, the rates of the cement, steel and bitumen is much higher than the The rate shown in the bid is as per estimate and cannot 9 current market rates and hence requested to be changed. lower the price. In Price Bid Page no: Ex 11, the unit of the As per the bid document Ex No:11, shall be measured 10 150mm dia CI pipe should be in Rmt, but it is and billed in weight units (metric ton). given in mt. Kindly clarify. Quality Assurance Plan will be prepared in The approved make for electromechanical 11 consultation with the consultant and successful bidder works and pipes may be mentioned. and same will be implemented during execution. 12 For quoting competitive rates another 15 days Sufficient time has already been given. Further of time from the due date of submission of bid extension of time for the submission of bid cannot be Sl.No Queries Replies may be permitted to work out the following considered. a) Sending queries b) Data working c) Preparation of the documents Number of Joint Venture partners shall be minimum It is not mentioned in the documents about the and the Joint Venture should satisfy the conditions 13 allowed number of Joint Venture partners. stipulated in Information to Bidders (ITB 4). Please allow experience of 4MLD STP or 14 Bid condition shall remain. ETP. Bid evaluation shall be done with respect to credentials All the documents reflect of the bidder or the of firms taking part in the bid as single entity or partner to Joint Venture and not sister or 15 partners of a JV. Sister/ Parent companies experiences parent companies. shall not be considered unless they are not a party to the bid. The performance of the STP regarding the The influent BOD and TSS for this scheme design is efficiency of treatment of Sewage beyond the 16 250mg/ltr and BOD 300mg/ltr and after treatment the scope of the bidder such as the value of inlet BOD and TSS shall meet the norms prescribed by BOD and outlet BOD is not given in the Pollution Control Board. tender. The tender should have separate scope of pipe 17 line network and STP and its work should be The package is fixed and there will not be any changes. separated. After the meeting all the bidders were advised to visit the site and make their own assessment of the site condition. The KUIDFC, CMC and the PC offered them all technical assistance for the site visit. The meeting was concluded at 17.00hrs with the vote of thanks by the Assistant Executive Engineer, NKUSIP Cell, Ranebennur. Sd/- Municipal Commissioner CMC Ranebennur 1) Submitted to the Managing Director, KUIDFC, Bangalore 2) Submitted to the Deputy Commissioner, Haveri District, Haveri. 3) Deputy Project Director, KUIDFC Regional Office, Hubli. 4) The Chief Engineer, KUIDFC, Hubli. 5) The Executive Engineer, KUIDFC, Hubli. 6) The Assistant Executive Engineer, NKUSIP Cell, Ranebennur. 7) Team Leader, Programme Consultant, NKUSIP Package – I, Hubli. 8) Deputy Team Leader, Programme Consultant, NKUSIP Package – I, Hubli.