Planning, Writing, and Completing Oral Presentations

Planning, Writing, and Completing Oral Presentations © Dorzy Business Communication Essentials Chapter 12 - 1 The Three-Step Process Flow of the Message Planning Writing Completing 1 2 Substance of the Message 3 © Dorzy Business Communication Essentials Chapter 12 - 2 Planning Speeches and Presentations Determine the Purpose Gather Information © Dorzy Analyze the Audience Adapt the Message Chapter 12 - 3 Business Communication Essentials Common Purposes of Business Presentations Audience Members Inform Presentation Content Persuade Presentation Style Motivate Entertain © Dorzy Business Communication Essentials Chapter 12 - 4 Writing Oral Presentations Audience Purpose Organizing the Message Creating the Introduction Purpose Composing the Body Audience © Dorzy Writing the Conclusion Business Communication Essentials Chapter 12 - 5 Organizing the Message Audience Define the Main Idea Limit the Scope Purpose Message Choose the Approach Prepare the Outline Choose the Style Business Communication Essentials Message Purpose © Dorzy Audience Chapter 12 - 6 Oral Presentations Opportunities On-the-Spot Feedback Immediate Modification Nonverbal Reinforcement © Dorzy Business Communication Essentials Challenges Maintaining Control Guiding the Audience Shifting Topics Chapter 12 - 7 Introducing the Message Arouse Interest Build Credibility Preview the Presentation © Dorzy Business Communication Essentials Chapter 12 - 8 Composing the Message Limit the Main Points Connect the Ideas Engage the Audience © Dorzy Business Communication Essentials Chapter 12 - 9 Concluding the Message Restate the Main Points Describe the Next Steps End on a Strong Note © Dorzy Business Communication Essentials Chapter 12 - 10 Completing Speeches and Presentations Evaluate the Message Develop Visual Aids Master the Delivery © Dorzy Business Communication Essentials Chapter 12 - 11 Using Visual Aids Audience Clarify Main Points Setting Create Interest Content Add Variety Purpose © Dorzy Improve Learning Business Communication Essentials Chapter 12 - 12 Types of Visual Aids • Overhead Transparencies • Electronic Presentations • Chalkboards/Whiteboards • Flip Charts • 35-Millimeter Slides © Dorzy Business Communication Essentials Chapter 12 - 13 Types of Visual Aids • Product Samples • Scale Models • Audiotapes • Film Strips and Movies • Television and Videotapes © Dorzy Business Communication Essentials Chapter 12 - 14 Advantages of Transparencies Inexpensive Easy to Use Simple to Create © Dorzy Business Communication Essentials Chapter 12 - 15 Disadvantages of Transparencies Lack of Flexibility Fragile Format Overhead Projectors © Dorzy Business Communication Essentials Chapter 12 - 16 Electronic Presentations Advantages Real-Time Data Multimedia Flexibility and Portability © Dorzy Disadvantages Specialized Equipment Technique Over Content Overuse of Special Effects Chapter 12 - 17 Business Communication Essentials Creating Effective Slides Simplicity Readability Content and Graphics Design Elements Special Effects Readability Consistency Simplicity © Dorzy Business Communication Essentials Chapter 12 - 18 Choosing a Color Scheme • Stimulate emotions • Recognize cultural differences • Limit color selections • Use contrasting colors • Adjust to room light • Order colors from dark to light © Dorzy Business Communication Essentials Chapter 12 - 19 Additional Design Considerations Background Fonts and Designs Type Styles © Dorzy Business Communication Essentials Chapter 12 - 20 Animation and Special Effects Transitions Builds Hyperlinks © Dorzy Business Communication Essentials Chapter 12 - 21 Creating Effective Handouts Charts or Diagrams Company Reports Magazine Articles Copies of Slides Lists of Websites Brochures and Pictures © Dorzy Business Communication Essentials Chapter 12 - 22 Mastering Your Delivery Audience Subject Matter Memorizing Reading Subject Matter Impromptu Speaking Audience Speaking From Notes © Dorzy Business Communication Essentials Chapter 12 - 23 Preparing to Speak Know the Material Practice Your Delivery Know the Location Adapt the Content © Dorzy Business Communication Essentials Chapter 12 - 24 Building Your Confidence •Prepare Extra Material •Rehearse •Be Prepared •Get Comfortable •Think Positively •Visualize Success •Take a few deep breaths © Dorzy •Don’t Panic •Keep Going •Focus Outside Yourself Chapter 12 - 25 Business Communication Essentials Appearing More Confident Get Control At the Start Watch Your Posture Vary Facial Expressions © Dorzy Maintain Eye Contact Use Appropriate Gestures Control Your Tone of Voice Chapter 12 - 26 Business Communication Essentials Presenting the Visuals Highlighting Changing Overhead Transparencies Electronic Slides Pointing Discussing © Dorzy Business Communication Essentials Chapter 12 - 27 Answering Questions Focus on the Questioner Control the Situation Motivate Questions © Dorzy Respond Appropriately Maintain Self-Control Conclude the Speech Chapter 12 - 28 Business Communication Essentials