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Using Purchased FTP Software to Send Large Files If your file is over 5 MB (or very close like 4.95) and/or you have a set of files which are more than 5 MB, you have 2 options: Use FTP: Send the files over the web using a facility called FTP (stands for File Transfer Protocol). After the initial set-up, this is the fastest, most convenient way to send large files—it is as fast as emailing smaller ones. o If you have a PC using Windows 2000 or later, you can setup FTP with no extra software; see this set of instructions. However, if you have a different version of Windows, or a MAC or you simply wish to use a purchased FTP program, you will use the instructions given below. Make a CD: Copy the files to a blank CD and make or “burn” a CD and then mail CD to Candi, as you used to with tapes. This is almost like copying files to any other media such as zip disks or flash memory keys, but it takes 2 steps and a little more time. Click here to see instructions. Using FTP software to send large files over the Web: To use this method, you need to setup the following: An FTP program, often called an „FTP client‟. You can get one for free (with ads), a „shareware‟ version at the inexpensive price of $25-35, or a professional one for about $50-60. The free version with ads is often only a trial that lasts for 30 to 60 days. You can download them via a website, install. I would recommend purchasing one. See below for recommendations. Once the software is installed, you initially setup an FTP Remote Site profile for the folder on a server that you wish to upload to. In our case this would be either an FTP folder Candi owns or an FTP folder Inverness owns. You will need the web address, FTP folder/box name, an User ID and a Password. This specific information will be in a separate document emailed to you by either Mary or Candi upon request. Note: While not required, having high-speed internet access (cable, DSL, etc.) definitely helps the process work faster and more smoothly. After this initial setup, it is very easy to transfer files. See instructions below. Recommended FTP client programs There are dozens of programs out there; this is not a catalogue but ones I know about by use or repute. If you know of another one or get a recommendation for another, by all means use that one. FTP for PCs: Filezilla made by the same people who make the Firefox web browser. I would now recommend this as the best, free FTP. For more info and downloading go to: Website: http://filezilla.sourceforge.net/ NOTE:Though CoffeeCup FTP is mentioned below, now instead I recommend Filezilla (5/2007). WS-FTP Home 2006 made by Ipswitch Inc. This is the high-end, most popular FTP client used by PC users. I use it for my web work. If this is your choice, use the Home paid version for $35. You can also use it free for 30-day trial. Website: http://www.ipswitch.com/products/ws_ftp/home/index.asp FTP for MACs: Transmit 3.2 made by Panic Software. Generally considered the best FTP software for the MAC. Cost: $30. Has drag and drop of files capability. Website: http://www.panic.com/transmit/ CuteFTP: A MAC FTP program that „s been around a long time. Free initial download for 30-day trial. Cost: $20 http://www.cuteftp.com/cuteftpmac2/ Fetch 5.0.1 made by Fetch Software. One of the original MAC utilities. If you have an older MAC you might have it on your system. However the newest version is easier to use. Cost $25. Website: http://www.fetchsoftworks.com/ Note: Of course you can „google‟ FTP for PC/MAC and get dozens more but I do recommend either using the vendor‟s own website or a safe, reputable source, such as CNET.com‟s Download site http://www.download.com/2001-20_4-0.html. I recommend this because all the downloads have been tested and are free of Adware and Spyware. It covers mostly Windows but also plenty of programs for MAC. Other good choices are the Download sections of: www.PCWorld.com and www.MacWorld.com. How to get an FTP client program Since I don‟t know exactly how each step will look for each of these programs, here instead is a brief outline of the steps involved in downloading and installing an FTP client program: 1. Surf to the site and click the necessary buttons to get the software: Purchase: if purchasing, click any button that says to Buy, enter your data and credit card number. Free/Trial version: click on the Free download button to begin the download. 2. A page will appear with instructions and a link to begin the actual download of the file. Remember, this first file is not the program itself, but is the Installer file. A small screen will appear asking you to Save the file. Choose Save, not Open. 3. The installer file will save on your hard drive. This is usually in a standard place: look on your Desktop, in My Documents, or a My Downloads folder. Tip: if you save photos people email you, this file may save in the same place those photo files do. 4. Once you find the file, double-click it and it will launch the installer software. 5. Follow the screens, using all the pre-set choices and clicking Next and/or Finish. Once you click Finish. The software will begin loading. 6. When done installing, it should place a icon on your desktop. Initial Setup of FTP Client Program All FTP Client programs basically look and act pretty much alike, so the screens I‟ll use below are all WS_FTP, but most other programs should have all the same pieces that you‟ll see described here. These are for example only. 1. Open the FTP client program by double-clicking the icon on your desktop (or you can open it by finding it in the list within Start > All programs >.) 2. When you first open the program, you‟ll be asked to set up a Remote Site profile of the FTP site you want to SEND to, for example, Candi's FTP site. You set this up once the first time and then just click on the profile thereafter every time you want to access her FTP site. You‟ll need 3 main pieces of information: Your name for this FTP site (like „Candi‟s site‟ is fine) the official ftp site—looks like a web address only „ftp‟ is where „www‟ would be. the user name password This specific information will be in a separate document emailed to you by either Mary or Candi upon request The program may run you through a wizard which sets it up and asks you for each piece of information. This is an example of a beginning screen: FYI: you can usually set up as many FTP profiles as you like, but you only need one profile for any specific site. In other words, once you set up Candi‟s site, you will just access this profile over and over. See example screen above & below. EXAMPLE only; FTP address is not correct. See below for how your program will do this the next time you open the program and already have the profile setup. 3. After this you‟ll ask the Profile to access the file, probably by clicking OK or Connect. 4. Once the profile is open, the application will most usually appear in the following format: a split screen on top and a bottom panel shows not only the processes that take place during file transferring, but also the page you're uploading. In the top split screen, left side shows your computer's contents, the right side shows your FTP site's contents. See below for transferring file. How to Transfer a File After Initial Setup 1. Once you‟ve done the initial setup, when you open your FTP client application, you will be prompted somehow to open the Remote Site profile you earlier set up. Here are some example screens: Once I click, Open a Remote connection, I get this screen which shows me all my Profiles. You may only have 1—Candi‟s. I select Candi‟s Site and click the Connect button. A double-click will likely work as well. 2. Candi‟s FTP site will appear in the right side of the split screen. 3. There are 2 ways you can transfer files: Drag and Drop: Click-and-drag a file in the left side screen over to the right side screen and let go of the mouse button. The file will copy over onto the FTP site. Arrow buttons: Select the file or files you wish to transfer over to the FTP site. Then use the arrow button in the middle pointing to the right screen. The files will copy over. Note: FTP will always transfer a copy of the file. The original file will always stay on your hard drive. 4. Before you close the whole program down, it‟s best if you also close down the FTP site on the right side. Look for the standard red X close button on the right side of split-screen. It‟s a slightly safer way to shut down access to the site.
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