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Greene County Board of Supervisors Minutes Index – December 2008

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Greene County Board of Supervisors Minutes Index – December 2008 Powered By Docstoc
					Greene County
Board of Supervisors
Minutes Index – December 2008
December 1, 2008

December 8, 2008

December 15, 2008

December 22, 2008

December 29, 2008
Auditor’s Office
Jefferson, Iowa
December 1, 2008

Greene County Board of Supervisors met at 8:30 a.m. with supervisors Adams,
Fields, Muir and Roberts present. Absent: Richardson.

Motion by Adams, second by Muir to approve the agenda. Motion carried
unanimously. Motion by Roberts, second by Muir to approve the minutes of
November 24, 2008. Motion carried unanimously.

Correspondence included information regarding an upcoming U.S. Highway 30
Coalition meeting. Supervisor Roberts reported attending a public meeting to
discuss a proposed youth sports complex in Jefferson.

Frank Hermsen and Rhonda Mart gave an annual update of New Hope Village
services provided to Greene County residents. Hermsen also discussed remodeling
of one of the cottages during the past year and fundraising for future projects.

Terry Lang reported that he had received one health insurance quote and is
expecting to get additional quotes soon. Chair Guy Richardson took part during the
discussion via conference call. An insurance committee is expected to meet later this
week to discuss proposals prior to the next supervisor meeting.

At 10:55 a.m., motion to adjourn by Roberts, second by Adams. Motion carried
unanimously.

Mary Jane Fields, Chair Pro Tem, BOS             ATTEST: Jane Heun, Auditor
Auditor’s Office
Jefferson, Iowa
December 8, 2008

Greene County Board of Supervisors met at 8:30 a.m. in the courthouse boardroom
with all supervisors present: Adams, Fields, Muir, Richardson, Roberts.

Motion by Adams, second by Muir to approve the agenda. Motion carried
unanimously. Motion by Fields, second by Roberts to approve the minutes of
December 1, 2008. Motion carried unanimously.

Correspondence included letters from Rick Morain and Luann Waldo requesting
that The Jefferson Herald and The Scranton Journal, respectively, be selected as
official newspapers for the county in 2009.

Assessor Linda Spearman addressed the board regarding loss of heat in her office in
the courthouse (as well as cooling problems during the summer). The board agreed
to look into the situation further in an effort to resolve the problem.

City administrator Mike Palmer presented his monthly update of Jefferson projects.

Terry Lang reported receiving an insurance quote from Wellmark. Additional
quotes are expected and are to be compared/reviewed during a county department
head meeting later this week.

Motion by Fields, second by Roberts to accept the Recorder’s Report of Fees for
November. Motion carried unanimously.

Motion by Adams, second by Fields to approve Resolution 2008-29:

WHEREAS Greene County desires to make improvements to County Route E-57
from P-14 to Iowa Highway 4, from the NW Corner of section 10-82-31 (Greenbrier
Twp), East 4 ½ miles to the North ¼ Corner of section 7-82-30 (Franklin
Twp), and;

WHEREAS said route is part of the Federal Aid System and is classified as a Major
Collector and therefore eligible to compete on a Regional basis for Federal funding
from the Surface Transportation Program under the 2010-2013 Transportation
Improvement Program, and

WHEREAS said route is maintained and will continue to be maintained by the
Greene County Secondary Road Department, and

WHEREAS funds are available to provide a non federal funds match of at least 20
percent of the estimated total cost of the proposed project.
NOW THEREFORE BE IT RESOLVED that application be made for Federal
funding under the Surface Transportation Program as a 2010-2013 Transportation
Improvement Program project, and

BE IT FURTHER RESOLVED that funding for the engineering costs and local
share, is assured to be made available by this County from sources that may be
used for that purpose, and

BE IT FURTHER RESOLVED that the maintenance will continue to be performed
by Greene County on this route for the useful life of the improvement.

Resolution adopted this 8th day of December 2008.

/s/ Guy W. Richardson, Chair BOS               ATTEST: /s/ Jane E. Heun, Auditor

Roll call vote: Aye: Roberts, Fields, Muir, Richardson, Adams. Motion carried
unanimously.

At 9:50 a.m., motion by Roberts, second by Muir to hold a closed session in
accordance with Chapter 21.5 (1) “(i) to evaluate the professional competency of an
individual whose appointment, hiring, performance or discharge is being considered
when necessary to prevent needless and irreparable injury to that individual’s
reputation and that individual requests a closed session.” Roll call vote: Aye:
Adams, Richardson, Muir, Fields, Roberts. Motion carried unanimously.

The board returned from closed session at 11:30 a.m. Motion by Fields, second by
Muir that the board find two violations of the county’s written code of conduct (#13,
#10) by the individual, and that discipline is a verbal warning to be noted in the
personnel file of the individual. Roll call vote: Aye: Muir, Fields, Roberts, Adams,
Richardson. Motion carried unanimously.

Motion by Adams, second by Muir to approve claims for payment and auditor
signing of E911 checks. Motion carried unanimously.

At 11:40 a.m., motion to adjourn by Adams, second by Fields. Motion carried
unanimously.

Guy W. Richardson, Chair BOS                      ATTEST: Jane Heun, Auditor
Auditor’s Office
Jefferson, Iowa
December 15, 2008

Greene County Board of Supervisors met at 8:30 a.m. in the courthouse boardroom
with all supervisors present: Adam, Fields, Muir, Richardson, Roberts.

Motion by Roberts, second by Adams to approve the agenda. Motion carried
unanimously. Motion by Fields, second by Muir to approve the minutes of
December 8, 2008. Motion carried unanimously.

Supervisor Mary Jane Fields reported attending a meeting of the 2nd Judicial
District Commission. Supervisor Jerry Roberts gave a report of the RC&D meeting
that he had attended.

At 8:45 a.m., motion by Fields, second by Muir to adjourn to a drainage meeting for
DD102. Motion carried unanimously. The board returned to regular session at
9:00 a.m.

Tom Farley of EFA Workplace Services spoke to the board to promote an employee
assistance program (EAP) available to ISAC county members (employees and their
family members). Farley noted that the EAP is a tool used to reduce business costs
related to poor performance. Employees and family members are able to contact
EAP staff 24 hours a day for immediate confidential assistance for concerns that
include, but are not limited to financial, emotional, family, parenting, legal and
chemical dependency issues. Farley provided rates for the service and answered
questions by the supervisors. No action was taken on the proposal.

The board reviewed information on co-payment plans from Wellmark for various
levels of deductibles in order to compare costs to both the county and employees.
The board had hoped to receive information on ISAC’s Wellmark plan, but had not
at the time of this meeting. Terry Lang also distributed a proposal for a vision plan
for county employees as requested by the supervisors. After lengthy discussion
regarding insurance coverage, the board deferred any decision. The board plans to
meet again Thursday morning to review and approve a health insurance plan.

Motion by Adams, second by Fields to accept the Treasurer’s Investment and
Driver License Report for November. Motion carried unanimously.

The board reviewed an amendment to the lease agreement it has with Targeted
Case Management. Offices were reassigned within the courthouse and total space
has increased. The amendment notes the increase in square feet and increases the
rent to $450 per month effective February 1, 2009 through June 30, 2009. Motion
by Fields, second by Muir to approve the “First Amendment to Lease Agreement”
between Greene County and the Iowa Department of Human Services. Motion
carried unanimously.
Engineer Wade Weiss also reported to the board. As the board had been invited to
attend a legislative coffee at this time at Genesis Development, a motion was made
by Muir and seconded by Fields to adjourn at 10:40 a.m. Motion carried
unanimously.

Guy W. Richardson, Chair BOS                    ATTEST: Jane Heun, Auditor
Auditor’s Office
Jefferson, Iowa
December 22, 2008

Greene County Board of Supervisors met at 8:30 a.m. in the courthouse boardroom
with all supervisors present: Adams, Fields, Muir, Richardson, Roberts.

Motion by Roberts, second by Adams to approve the agenda. Motion carried
unanimously. Motion by Fields, second by Adams to approve the minutes of
December 15, 2008. Motion carried unanimously.

Chair Guy Richardson reported attending a meeting for Region XII COG.
Supervisor Mary Jane Fields attended a meeting at the hospital pertaining to its
helicopter landing facilities. Notice of the state supervisor meeting to be held
January 23rd was also discussed.

CPC Diane Jackson gave a short report of mental health funding and discussed the
state’s cut in funds for the current fiscal year. Mike Palmer, Jefferson city
administrator reported that the city would like a joint meeting of GCDC, the city,
the Chamber and the supervisors.

The board reviewed health insurance rates for ISAC group health plans and
compared those rates with the quote received independently from Wellmark.
Discussion centered on whether to increase deductibles, and to what level. (The
county self-funds a portion of the deductible as a savings measure.) Motion by
Roberts, second by Muir to provide insurance with Wellmark, Alliance Select plan
JNP ($4,000/$8,000 deductible) for calendar 2009. Motion carried unanimously.

Motion by Fields, second by Adams to approve Resolution 2008-30:

BE IT RESOLVED that the board of supervisors approves hiring Matt Roberts as a
part time telecommunicator effective January 1, 2009 at a rate of $9.50 per hour.
Once state certified, the rate will increase to $10.00 per hour.

Roll call vote: Aye: Roberts, Fields, Muir, Richardson, Adams. Motion carried
unanimously.

Michele Hull and Jackie Souder presented a budget funding request for RSVP of
Boone & Greene Counties totaling $2,000. Hull explained RSVP’s Greene County
activities and answered questions of the board. No action was taken.

Engineer Wade Weiss provided the 2008 Weed Commissioner’s Report. Motion by
Adams, second by Muir to accept the 2008 Weed Commissioner’s Report. Motion
carried unanimously. Weiss discussed expected FEMA reimbursements that
pertain to work done in both FY08 and FY09. He also discussed purchasing a new
maintainer from his FY10 budget as well as a new radio system from the current
fiscal year. Weiss expects to replace the current analog radios with a digital radio
system.

Pam Olerich provided the board with copies of the county valuation sheets for
January 1, 2008, to be used for the FY2009/2010 tax levies. Olerich noted that
overall values for computing taxes levied increased by 5.47% over last year’s values
for the county.

Motion by Adams, second by Fields to approve claims for payment. Motion carried
unanimously.

At 12:15 p.m., motion to adjourn by Adams, second by Fields. Motion carried
unanimously.

Guy W. Richardson, Chair BOS                         ATTEST: Jane Heun, Auditor
Auditor’s Office
Jefferson, Iowa
December 29, 2008

Greene County Board of Supervisors met at 8:30 a.m. in the courthouse boardroom
with supervisors Fields, Muir, Richardson and Roberts present. Absent: Adams.

Motion by Roberts, second by Muir to approve the agenda. Motion carried
unanimously. Motion by Fields, second by Roberts to approve the minutes of
December 22, 2008. Motion carried unanimously.

Tim Healy informed the board of a zoning change request from West Central
Cooperative for a property approximately ½ mile east of Paton. The co-op wants to
place a 30,000 gallon ammonia storage tank on the site.

Michelle Fields provided the board with copies of the Engineer’s Report for Open
Ditch Repair on DD14 for their review. Fields also reported that, beginning in
February, she will assume responsibility for maintaining the county’s website
(which is currently maintained by an outside contractor).

Two emails supporting the board’s annual adoption of a construction evaluation
resolution (master matrix) were read. Chris Henning was also present to make
suggestions to the board regarding the resolution. Henning urged the board to
support rules against spreading CAFO manure on frozen or snow-covered ground
to be available for public comment in 2009. Motion by Fields, second by Roberts to
adoption Resolution 2008-31:

                CONSTRUCTION EVALUATION RESOLUTION

WHEREAS Iowa Code section 459.304(3) sets out the procedure if a board of
supervisors wishes to adopt a “construction evaluation resolution” relating to the
construction of a confinement feeding operation structure; and

WHEREAS only counties that have adopted a construction evaluation resolution
can submit to the Department of Natural Resources (DNR) an adopted
recommendation to approve or disapprove a construction permit application
regarding a proposed confinement feeding operation structure; and

WHEREAS only counties that have adopted a construction evaluation resolution
and submitted an adopted recommendation may contest the DNR’s decision
regarding a specific application; and

WHEREAS by adopting a construction evaluation resolution the board of
supervisors agrees to evaluate every construction permit application for a proposed
confinement feeding operation structure received by the board of supervisors
between February 1, 2009 and January 31, 2010 and submit an adopted
recommendation regarding that application to the DNR; and
WHEREAS the board of supervisors must conduct an evaluation of every
construction permit application using the master matrix created in Iowa Code
section 459.305, but the board’s recommendation to the DNR may be based on the
final score on the master matrix or may be based on reasons other than the final
score on the master matrix;

NOW THEREFORE BE IT RESOLVED that the Greene County Board of
Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa
Code section 459.304(3).

/s/ Guy W. Richardson, Chair             ATTEST: /s/ Jane E. Heun, Auditor

Roll call vote: Aye: Richardson, Muir, Fields, Roberts. Absent: Adams.
Motion carried.

The board reviewed Central Iowa Tourism’s written request for $400 for the FY10
fiscal year. This amount is the same as in past years. No action was taken.

Paul Heffron (Heffron Services) addressed the board about his dust control business
in Madison County, explaining that he also operates in the surrounding counties of
Boone, Dallas and Guthrie. Heffron related his process for handling dust control on
gravel roads and expressed his desire to do business in Greene County. The board
recommended that Heffron discuss his proposal with the county engineer.

Motion by Fields, second by Muir to approve auditor signing of E911 checks.
Motion carried unanimously.

Applications for boards and commissions requiring appointment of members by the
board of supervisors were reviewed. Most appointments will be made at the board’s
organizational meeting to be held January 2, 2009.

At 12:15 p.m., motion to adjourn by Fields, second by Muir. Motion carried
unanimously.

Guy W. Richardson, Chair BOS                    ATTEST: Jane Heun, Auditor

				
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