Hillside School, Verwood PTA Reg. Charity 1056388 Minutes of the AGM held at Hillside Schoolll 2nd October 2008 1. Present: Sue O’Hare Emma Jenkins Helene Gee Pat Dover Gail Blandford Kelly Riley Alison Milward Lucy Andrews Sarah Childs Miriam Fairclough Helen Johnson Julia Groves Liz Coleman Lydia Lungley Keeley Wilding Roger Withey Apologies: Claire Burch Jane Clarke Carol Cole Julz Stone Sharon Powis 2. Minutes of last AGM These were agreed and signed as a true record. 3. Treasurer’s report 2007-2008 Carol has had some problems with her computer so a detailed report wasn’t available but is now attached to these minutes. Sue summarised the year’s accounts as follows: Current balance is approximately £ 4546.13 Half the costs for new staging have already been deducted. We have had an approximate income of £11,000 over the past year and an expenditure of £11,500. We sent £ 7,000 on the Trim Trail, £5,000 on class books and £1,050 on Santa gift to each class. We have also purchased new team kits, head hones for the computer suite, 40th birthday commemorative mugs and donated £2.50 for yr 4 leaving presents. More details are in Carol’s detailed report attached. Up to date figures will also be available on the school’s web site. 4. Chairpersons Report The last school year was a very busy and exciting year for Friends of Hillside. As well as our normal events we got involved in helping the school celebrate its 40 th birthday. We started September with a swing when 40 parents and friends took to the trees to do the “GO APE” Challenge at Moors Valley. This was done as a sponsored event and the money raised from this went towards the new Play Trail which is now situated on the field. Birthday events included having anniversary T Towels printed with the children’s faces on, 40th birthday disco and we purchased commemorative mugs for all the children which were presented at their Mad Hatters Tea Party. Our major events were our usual Christmas Bazaar and Summer Fayre, both of which raised just over £2000.00 each. - 2– We experimented with some new fundraising events such as Smartie tube challenge and Barn Dance as well as sticking to our old favourites like the Sponsored bounce and our Toy and Clothes sale. As well as the fundraising we laid on some fun activities for the children to enjoy like Disco and Cinema Event and we were planning to join in Verwood Carnival as birthday candles but unfortunately it was cancelled due to bad weather. Whilst the fundraising events can be hard work to organise it is a pleasure to be able to provide extra items for the school such as Trim Trail, Headphones for computer suite, School team kits and we have now managed to raise enough for new staging which is currently on order. It is only with the full support of the committee that I have had over the last year that has made these events a success and I would like to express a big THANK YOU to them all. 5. Resignations & appointments All members of the main committee are resigning. New members were appointed as follows: Resignation Appointment Proposed by Seconded by Sue (Chair)* Lucy Andrews Gail Emma Helene (Vice Chair)** Claire Burch Lucy Gail Emma (Secretary) *** Alison Milward Liz Miriam Carol (Treasurer) Sarah Childs Sue Alison *Sue will remain on the committee and act as a link with the preschool. ** Helene will continue to organise the sales of raffles tickets. ***Emma will continue to take minutes if Alison unable to be present at any meetings. Lucy thanked the main committee members for their work over the past 2 years. The full committee members’ list is as follows: Sue O’Hare Helene Gee Pat Dover Alison Milward Gail Blandford Miriam Fairclough Jane Clarke Claire Burch Sharon Morton Debbie Gully Liz Coleman Lucy Andrews Sarah Childs Julz Stone Emma Jenkins Lydia Lungley Lorna Guy Keeley Wilding Helen Johnson Justin Johnson Julia Groves Sharon Powis -representing the governors Kelly Riley – representing teachers/school 4. AOB Mr Withey introduced himself to the committee and indicated his appreciation of the contribution the PTA makes to the school. He will be available in the morning and afternoon on the patio for any discussions/questions. He emphasised he importance of sharing the workload of the work of the PTA and welcomes new ideas for fund raising as well as the continuation of established events. -3- He hopes that the school staff and council will establish a wish list for things that need funding from PTA. Supergrounds (in association with RBS) The school has had success in gaining a grant of £4,000 to spend on the new garden. This amount will be matched from PTA. A school grounds advisor will also be allocated from Supergrounds. There is currently £8,100 in the garden account so work should be started in the near future. School Open Day This will be on Thursday 23rd October and there will be a session in the morning and in the evening. The PTA is asked to provide refreshments at 11am and 7.30pm in the hall. Please liaise with Lucy if you can help. Tea towels and recipe books are being sold off cheaply (£1 each). We could put them in raffles and tombolas. 5. Date of Next Meeting The next general PTA meeting will be on Friday 17th October at 2pm, probably in the Little Owls room by the school hall.