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					Project Scientist Report

            John Davies

           UK
Royal Observatory Edinburgh




 OPTICON Board Meeting, Grenoble
       11-12 October 2004
                .
                  FP5 Project

FP5 Contract finished 29 February 2004.

Final reports accepted by EC

Final Payment arrived at PPARC 2 weeks ago, but
some issues with EC being resolved before
distribution.


         OPTICON Board Meeting, Grenoble
               11-12 October 2004
                        .
                   Networking
• Summary. Going well, no budget anomalies and
  no major delays caused by late contract signature
• N1. Management team in place and working well
• UKATC bankrolling several networks
• Various PR activities (Pens, JENAM
  presentations, handouts, posters).
• Large GANTT Chart available on your memory
  sticks.


           OPTICON Board Meeting, Grenoble
                 11-12 October 2004
                          .
                     N2. ENO
Five Main Activities
Local Directors Meetings
LASER Traffic system
Site charcterisation
Solar Physics Information system
Outreach




          OPTICON Board Meeting, Grenoble
                11-12 October 2004
                         .
                    N2 ENO
  Detailed report circulated by IAC.

Spending behind schedule due to late
contract signature preventing hardware
purchases but expected to accelerate soon.




        OPTICON Board Meeting, Grenoble
              11-12 October 2004
                       .
                    N3.1- ELT

Full time project scientist (Isobel Hook) recruited.
           50% OPTICON 50% PPARC
ELT meeting and presentations at Berlin ’04 meeting
Glossy brochure written
Florence meeting in November to produce written
  science case as input for design study

.
           OPTICON Board Meeting, Grenoble
                 11-12 October 2004
                          .
                 N3.2 NUVA




   Special issue of A & A being prepared
   Plan to advance conference 1 year after STIS
failure and COS installation delay

         OPTICON Board Meeting, Grenoble
               11-12 October 2004
                        .
• N3.3 HTRA.
 Joint meetings with JRA-3
• N3.4 AVO.
 OPTICON support is planned to phase out by Mid
 2005 as AVO obtains own funds.
 Design Study bid approved for VO-TECH.
 However, possible request for Euro 10, 000 extra
 in 2005-6 to support bids for funds for the Data
 Centre Alliance.


          OPTICON Board Meeting, Grenoble
                11-12 October 2004
                         .
• N3.5 Key Technology Working Group
 CRC to report today
 Meeting here on Wednesday


• N3.6 Future Astronomy Software
  Environment.
 Operating in Twiki mode so far, face to face
 meeting planned Dec 04 at ESO


          OPTICON Board Meeting, Grenoble
                11-12 October 2004
                         .
• N4. Space-Ground Synergy.
  Meetings planned but not yet implemented.
• N5. Interferometry
  Fully active. First exchange visits (5) have
 already been approved.
 Two working groups almost established.
 Leige meeting on Next Generation Interferometers
 held in August



          OPTICON Board Meeting, Grenoble
                11-12 October 2004
                         .
        N6 Telescope Network

• Tel-Dir forum meets next month to review ‘over-
  success’ of access programme.
• Office at IAC has produced several detailed
  reports and web pages
• NEON Like school held at ESO summer 04. New
  Marie Curie programme approved on 2nd try.


          OPTICON Board Meeting, Grenoble
                11-12 October 2004
                         .
                JRA Summary
• All activities are underway.
• Some work packages have remained on schedule
  by using institutional funds.
• Most are delayed by of order 6 months since it has
  not been possible to award subcontracts or hire
  staff until the EU funds were assured.
• Project office maintaining watching brief, but
  detailed scrutiny of all activities impossible.

           OPTICON Board Meeting, Grenoble
                 11-12 October 2004
                          .
                JRA Leaders
• JRA 1 Adaptive Optics. – N.Hubin
• JRA 2 Fast Detectors for AO – P. Feautrier
• JRA 3 Optical Detectors for HTRA –
  S.Wagner
• JRA 4 Interferometry – A. Chelli
• JRA 5 Smart Focal Planes – C.Cunningham
• JRA 6 VPH Gratings – F. Zerbi

         OPTICON Board Meeting, Grenoble
               11-12 October 2004
                        .
Annual Report and Year 2 Budget
1st Report due at EC by 15 Feb 2005, giving both
progress to date and next 18 month plan.
The next tranche of EU payments depends on this
report being prepared to a tight schedule.
Executive need to approve detailed plans at their
January 05 meeting for inclusion in this document.




         OPTICON Board Meeting, Grenoble
               11-12 October 2004
                        .
 EU supplied draft template for annual report
requires a level of detailed input comparable to the
contract.
Template supplied to all JRA &Network leaders
for this meeting as prototype for this process, but
few returned so far.
JRA, Network and Access leaders must supply
info to Project in timely manner and in the
required formats



         OPTICON Board Meeting, Grenoble
               11-12 October 2004
                        .
                       Concerns
• Potential problem obtaining final budget
  statements from large multi-institute contractors
  on required schedule
• I3 leaders will try to clarify/modify/ simplify these
  requirements at workshop in Brussels to be held
  in November




            OPTICON Board Meeting, Grenoble
                  11-12 October 2004
                           .
OPTICON Board Meeting, Grenoble
      11-12 October 2004
               .
       Travel to Board and executive meetings
    There is no specific budget to support travel to board meetings. We propose
    that since in most cases the costs of agency representatives attending board
    and executive meetings is less than 3% of the EU contribution through
    OPTICON, those agencies meet these costs from their overheads.

Exceptions are contractors with only small (or zero) budgets. We propose
• The Lieden representative will be funded by NOVA
• The IAP representative will be funded by INSU
•   The EAS representatives will be funded by the N1 network.
• The GCNA, SANW RDS and RA3 have been assigned budgetsfor
  board travel from the N1 network
Network, Access and JRA representatives are funded from their activity budget.




                  OPTICON Board Meeting, Grenoble
                        11-12 October 2004
                                 .
              Access Programme
• Despite initial concerns about slow ramp-up this activity is
  significantly oversubscribed.
• Oversubscription of some facilities implies they will
  complete contract in 2-3 years.
• Executive wishes to smooth spending over longer period to
  ensure continuity across final years of programme and into
  FP7
• Telescope Directors aware of these issues and are planning
  a detailed discussion leading to costed strategies at their
  November meeting


             OPTICON Board Meeting, Grenoble
                   11-12 October 2004
                            .
      Access Programme - Issues
• Many qualifying users have probably got own
  funds. Looks to some like business as usual
• Low take-up in year 1 by Central Europe- reasons
  for this are being investigated
• What are our socio-economics goals exactly?




           OPTICON Board Meeting, Grenoble
                 11-12 October 2004
                          .

				
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