Make Posters with Pagemaker by efb74755

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									              Washington State Joint Health Conference, October 1997

                     Creating Posters for Professional Meetings
                               Using PageMaker 6.5

                                    Laura Larsson
                                  Research Librarian
                                    Health Services
                               University of Washington

                                    Overall Objectives

By the end of this session participants will

      have learned about several methods for creating posters for professional
      have learned what the various components (sections) of a poster are
      have done a rough storyboard for a poster
      have created a simple poster using PageMaker 6.5
      have learned how to print a full-sized poster from a mockup
      have learned where to go to get a poster laminated
      have found additional readings on the topic of creating posters

                                    Skills Objectives

Start the PageMaker application.
Recognize the "splash screen."

Start a new PageMaker document with and without an existing template.
Identify the components of the PageMaker document window.
Start a new Pagemaker document using a template.
Open an existing PageMaker document.

                                 What is PageMaker?

Pagemaker is a desktop publishing program specifically designed to produce
high-quality documents in-house. It can enable you to produce letterheads, business
cards, business forms, announcements, brochures, magazines, newsletters and books,
compact disc covers, and employee manuals. With this module, however, we will learn
how to create posters for professional meetings. Pagemaker also enables you to
integrate text and graphics from a variety of sources. For example, you can import
spreadsheets, graphs and text documents created by Word or WordPerfect.

                             Methods of Creating Posters

Posters can be created in a number of ways depending on your tastes and pocketbook:

      Graphic artist/ who draws everything out (lettering), and cuts and pastes the
       poster onto individual pieces of backing.

      The author uses a wordprocessor to create slides, then matches the paper with
       offset colored backgrounds to make the slides look nice

      Create 8 ½ “ x 11” slides using presentation software such as PowerPoint,
       Persuasion, Harvard Graphics, or other software.

      Create a laminated, appropriately sized poster which can be rolled up in a small
       tube and carried on the airplane with you.

At the meeting, all posters are hung with thumb tacks or push pins. Laminated posters
take much less time to hang and are extremely attractive.

              Process: How to Create a 4’ by 8’ Poster for a Meeting
                         with a PC and a Color Plotter*

PageMaker File Extensions

All PageMaker documents created on a PC have the extension PM6.

                                  Starting PageMaker

The process of opening the program, if you don’t have a PageMaker shortcut is to
select Start | Programs | Adobe | PageMaker. If you have a shortcut, double click on
the PageMaker icon. The splash screen with the Adobe logo appears. A splash screen
is just the opening page which often gives you the program name, company
information, copyright warnings and a pretty picture.
A Look at the PageMaker Main Menu

The main menu consists of the following nine selections:

File: From here you can find all the commands for opening, saving, closing, exporting,
and printing documents. As well, you will find other commands such as, create Adobe
PDF, acquire, links, document setup, and preferences.

Edit: All the commands for manipulating parts of the document such as cut, clear, copy,
paste, paste special, and insert object.

Utilities: Special functions of PageMaker including finding text strings, creating
documents from templates, checking spelling, creating books and special lists/indexes,
and setting color trapping options.

Layout: These commands set page and column sizes, add/remove/sort pages, , and
set options for text flow in the document.

Type: Commands that alter the appearance of type in the document. Elements
include: font, font size, width and style, paragraphs, alignment, hyphenation and style.

Element: These commands set the attributes of objects which you then draw with the
PageMaker graphics tools. Elements include: fill and line (e.g., for borders), text wrap
and link options (OLE)

Arrange: Use these commands to align and position the elements of a document.

Window: This command selects which open document will be displayed in the
PageMaker window; Other commands choose which PageMaker features will be

Help: The Help menu item enables you to find information on how to use PageMaker.

What Next?

After you’ve opened PageMaker, you can:

   Create a new publication by specifying a new layout (from "scratch").
   Create a new publication from a template.
   Open an existing publication.

Creating a New Document

From the File menu, select New. PageMaker opens the Document Setup dialog.
                      Select the page size and orientation (either tall (portrait) or wide
(landscape). Most posters are done in wide/landscape format. To change the page
size, use the down-arrow button to open a list of available page sizes. You have a
number of page size choices, including European paper sizes. Magazine formats,
CD-ROM label size, and custom. Select ??

Setting the Options

In addition to page size you can select from a variety of check boxes:

Double-sided. When double sided is selected, you will be publishing on both sides of
the paper. Facing pages will be automatically selected unless you turn it off.

Restart page numbering. Restart page numbering is selected if the current document
is part of a larger document.

Number of pages/Start page. Guess at the number of pages you will need. You can
always add more. Most of the time your starting page will be 1.

Numbers. By selecting numbers you are telling the computer which style of numbering
you want on the pages.

TOC and index prefix.

Hint: Margins

The margin size is automatically selected when you select two sided, but you can select
the top, bottom and side margins. Note that in a multi-page document the inside
margins should be slightly larger to allow for “binding” space - if you were creating a
document which were going to be bound.
Using a Template

PageMaker has included a number of templates for you to use such as Avery Labels,
diskette labels, manual, newsletters (2), brochures (2), envelopes, and more. There is
no poster template, perhaps because they vary so much.

To open a PageMaker template:

1. Choose Utilities | PageMaker Plug-ins | Open Template.
2. Select the template you want to use.
3. If you want a page size or language other than the template default, select another
size or (if you have other language dictionaries installed) another language. Click OK.

Building a Template

A template is a publication with a prebuilt page design that you can use as is or as the
starting point to design your own publication. PageMaker provides several templates
under the Open Template plug-in, but you can also save any publication as a template.
The difference between a template and a publication lies in how you save it.
Saving a publication as a template ensures that PageMaker opens a copy of the
publication, rather than the original, when you open it by choosing File > Open. In the
Open Publication dialog box, templates can be identified by their unique icons.
PageMaker templates have a PT6 filename extension.

Opening an Existing Publication
Inserting a Graphic

Certain graphics can be inserted into PageMaker documents. These include gifs and
???. To import a graphic, select Place from the File menu. Locate the drive where the
graphic image is stored and select the desired image’s filename. Click OK and move
the image on the page to the desired placing and size.

Create Columns

PageMaker allows you to make up to 20 columns in a document. To create the columns
go to the Layout menu and click on the Column guides. Select the number of
columns you want for your publication and press OK.

Opening an Existing PageMaker

Select File | Open and either select the Original file or a Copy, then OK

                                 Printing Instructions
(Note: These instructions on printing PageMaker documents at the University of
Washington were provided by Barb Williams, Physician Referral Study, University of
Washington. You could also print these documents at many printers and at Kinkos.)

IF you have a Mac, you can print the file directly to the plotter, since
the ACC has Pagemaker software loaded on the Graphic Macs. If you have a
PC, listed below are the directions for making your own poster:

1. Use Adobe Pagemaker on a PC to design your poster. Excel and
   Powerpoint graphs, tables and charts can be easily "placed" (File-Paste)
   into the Pagemaker document. The Microsoft files must be converted to
   (File-Save As) WMF (Type-Windows Metafile) before pasting into the
   Pagemaker document.

2. In order to use the ACC color plotter, the Pagemaker file needs to be
  converted (printed) to a Postscript file. To save as a .ps, select File-
  Print. On the Document menu:
        Printer = a Postscript on "FILE"
        PPD = Apple Laser Writer Plus v38.0
                (load this printer from your software disks or CD)
        Options = Postscript
        Download fonts = Postscript and True type
        X Write Postscript file (NORMAL)

3. Copy the postscript file to your mainframe (homer, saul, etc.) account
   using Windows-Rapid Filer, or other file transfer program.

You will use Unix commands to print your file to the color plotter:

4. At the ACC, print a 8-1/2 X 11 black and white sample of your file by typing the
   following commands from your (homer) shell prompt:
           % prt

The page will be printed at the ACC.

5. Print out a 8-1/2 X 11 COLOR copy of your file to check the colors, by typing the
   following command from the shell prompt:

        % prt -que ACC-COLOR

The color copy costs 0.60 and you will need to talk to one of the ACC printer operators
about printing and paying for your copy.

6. Print out the full-size plot (maximum 3' wide), which costs $1.00
    (set-up fee) plus 0.10 per inch. Talk to one of the operators to
     print-out the poster at 419% (maximum size).

        % prt -que HP755C

7. Have the poster laminated at UW-Medical Illustration in the Health
   Sciences Building . This process takes 2 days and costs around $100 (for
   2 sections: title and main text).


You can NOT use legal-sized paper in the ACC plain paper and color printers, but you
can set-up the document for legal-size when printing on the plotter.

The colors on the Pagemaker screen may look slightly different when printed on the
color printer or plotter, so be sure to print a 8-1/2 color sample first to verify colors.

The Pagemaker file is printed to an AppleLaser Writer Plus v38.0, since this is a
generic postscript printer.

Other companies that do lamination include DIGICOLOR and ProLab. The cost
is similar, but they often can do it in 1 day (rather than 2 days). It is suggested that you
consider laminating both sides. If you design the poster in 2 section
(title banner-1 foot wide and main body-3 feet wide), laminate the sections separately
so they fit in a 3-foot long cardboard tube.


Try not to open too many Pagemaker documents at one time unless your computer is
equipped with at least 40MB of RAM. This program is a memory hog and can cause
your system to crash.

Always save your work before printing. Crashes can also occur during printing.

Back up important presentations often. In fact, for really important presentations,
keep more than one backup on separate computers.

Once you save a document, you cannot revert to the document last saved. Thus, when
creating an important document, it is a good idea to make copies so that you can go
back to a prior version if the one you are working on doesn’t meet your needs.

When you’ve created the final version, you can delete the previous versions. Delete
carefully and keep backups of the final version, as above.

Use the Undo command sparingly
You may need to retouch an image before placing it in the document. By
retouching, I mean sharpening or adjusting the brightness of the picture. Pictures
should look like they came from one source, not multiple sources.

                          Appendix A: Presentation Formats

Format 1.

Points to be made about this Poster: This poster has five columns of information.
Squares surround each of the pieces of information. The title, author and institution
information are integral with the poster, not separate.

Example 2

                                  Poster References
Alkire K, Carson C. Poster Sessions and Educational Exhibits: How Are They Alike?
How Are They Different? Oncology Nursing Forum 1986;13(2):104

Beal JA. Preparing for a Poster Session -- Some Practical Suggestions.
Massachusetts Nurse 1986;56(1):5

Botter ML, Giardino ER, Wolf ZR. University/Community Poster Sessions.
Nursing Connections 1990;3(4):49-53

Bushy A. A Rating Scale to Evaluate Research Posters. Nurse Educator

Bushy A. A Tool to Systematically Evaluate QA Poster Displays.
Journal of Nursing Quality Assurance 1990;4(4):82-85

Communicating Through Poster Sessions.
IEEE Transactions on Professional Communication 1979 Sep;PC-22(3):137-140

Communicating Through Poster Sessions.
American Industrial Hygiene Association Journal 1990;51:A50-52

Duchin S, Sherwood G. Posters As An Educational Strategy.
Journal of Continuing Education in Nursing 1990;21(5):205-208

Eisenschitz TS, Knox J, Oppenheim KR, Wittels P. Poster Sessions as a Medium of
Scientific Communication.
Journal of Research Communication Studies 1979;1(3):235-242

Gyeszly SD. Poster Preparation for ALA Annual Conference.
College and Research Libraries News 1990;51(6):532-533

Healey KM, Hoffman MA. Self-instructional Posters: One Way to Save Time and
Money. Journal of Continuing Education in Nursing 1991;22(3):123-125

Horton AH. Reinforcement of Poster Attendance. Behavior Therapist 1986;9(10):198,

Kirkpatrick H, Martin ML. Communicating Nursing Research Through Poster
Presentations. Western Journal of Nursing Research 1991;13(1):145-148

Kroenke K. Poster Sessions. American Journal of Medicine 1987;83:1129-1130.

Liegel LH, Thompson D. Poster Presentations for Scientific Meetings.
Journal of Agronomic Education 1989;18(2):69-75
Lippman DT, Ponton KS. Designing a Research Poster with Impact.
Western Journal of Nursing Research 1989;11(4):477-485

Lourie RJ. Preparing a Poster Presentation. Nurse Educator 1989;14(1):10, 18, 23

Lynn MR. Poster Sessions: A Good Way to Communicate Research.
Journal of Pediatric Nursing 1989;4(3):211-213

Mann B, Everly B. Pointers on Poster Presentations.
Journal of Nutrition Education 1985;17:18D

Martin DF, Schneller SW. Display Panels of Open-house Poster Sessions.
Journal of Chemical Education 1990 Apr;67:326

Morra ME. Creating High Impact Poster Displays. Journal for Quality & Participation
1990 Sep:92-95

Morra ME. How to Plan and Carry Out Your Poster Session. Oncology Nursing Forum

Mottet EA, Jones BL. The Poster Session: An Overlooked Management Tool.
Journal of Nursing Administration 1988;18(7-8):29-33

Rees C. Facilitating Project Feedback: The Use of Poster Presentations.
Nurse Education Today 1990;10(5):398-400

Rempusheski VF. Resources Necessary to Prepare a Poster for Presentation.
Applied Nursing Research 1990;3(3):134-137

Ryan NM. Developing and Presenting a Research Poster. Applied Nursing Research

Thompkins DL. How to Develop a Poster. Journal of Intravenous Nursing

Woolsey JD. Combating Poster Fatigue: How to Use Visual Grammar and Analysis to
Effect Better Visual Communications. Trends in Neurosciences 1989;12(9):325-332

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