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MINUTES OF THE ANNUAL PAROCHIAL MEETING OF ST MARYS PARISH CHURCH

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MINUTES OF THE ANNUAL PAROCHIAL MEETING OF ST MARYS PARISH CHURCH Powered By Docstoc
					 MINUTES OF THE ANNUAL PAROCHIAL MEETING OF ST MARY’S PARISH
  CHURCH, KELVEDON held on Thursday 17th April 2008 in the Church Rooms.

The Vicar, the Revd. Fr. David Reynish was in the chair, and there were 17 persons present.

1. APOLOGIES FOR ABSENCE: Mrs. Caroline Gore, Mr and Mrs C. Hoare, Mrs. G.
Kennedy and Mr J. Elliott.

2. MINUTES OF THE PREVIOUS MEETING: The minutes of the previous year’s
meeting, having been displayed in the church for two weeks prior to the meeting, were taken
as read, approved and signed.

3. AN ANNUAL REPORT ON THE PROCEEDINGS OF THE P.C.C.: The secretary
read the report of the year ended 31st December 2007.
There had been 5 meetings of the PCC during the year, including a special joint meeting with
All Saints’ PCC for presentations on Church finance.
A variety of formats had been used for Sung Eucharist, and there had been regular all age
services. Midweek Communion continued to take place within the two parishes, and Holy
Communion was taken to the sick and housebound on a regular basis. On Advent Sunday 15
candidates had been confirmed by the Diocesan Bishop. The Christmas services had been
well attended, especially the Christmas Eve Crib Service, when gifts were donated to
Homestart, to be distributed later that evening to deprived children. Lay involvement
continued to play a vital part in all aspects of worship; assistance at the altar, serving,
reading, Intercessions, sidesmen’s duties and presentation of the gifts of bread and wine. The
choir led the singing, with the Music Group performing on special occasions The Sunday
Morning Club remained steady under dedicated leadership; the time of the Pram Service had
been changed to the afternoon and it was well supported. The Mothers’ Union met monthly.
The Broderers’ Guild was working hard to produce new frontals and vestments. Thanks were
due to Mr. and Mrs. Driffield and the Elliott family for all their work in the churchyard, and
to Mr Warwick for work undertaken in maintenance of the building, including numerous re-
layings of the woodblock floor following a flood, and cleaning and restoration of the
Victorian floor tiles in the chancel. Further problems had been encountered with the bell-
frame, and the Archdeacon and DAC were now involved in negotiations with Taylors to have
the problems rectified. The bells and other items had been Smartwater-marked for security.
The two parishes continued to support each other, with a joint Harvest Supper and other
social events, joint Bible study groups and a United Benefice pilgrimage to Walsingham,
though this had been a “wash-out”. The fund-raising committee had organised a Summer
Fete, Duck Race and quiz evenings. Funds were raised for Children in Distress, with a
Vicarage tea-party and proceeds from after-church refreshments. The Parish Magazine and
website provided publicity and information, and twice during the year the magazine had been
delivered to every house in the parish. Strong links with the School had been maintained, and
ecumenical and community involvement continued. Communicant numbers in December
were again higher than in previous years.

The financial position of the Church continued to be difficult, with increasing running costs
and lower income. The General Fund recorded a deficit of £8,143 before a transfer from
reserves. Voluntary income had fallen, with no legacies and a fall in fees from weddings and
funerals. General expenditure had risen, with the Family Purse having risen by over £2,000,
increased utility, minor repairs and other costs.
The balance on the Fabric Fund had fallen from just over £11,000 to £9,926 reflecting
expenditure on the sound system and electrical works totalling nearly £7,000. The Fund-
raising Committee had raised over £5,500 for the Fabric Fund. The tower refurbishment had


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been largely completed with the installation of the refurbished clock. A grant from the
Archbishop’s Council had reduced the Bell and Clock Fund deficit. The Refurbishment Fund
had been increased by a donation of £3000, plus Gift Aid tax repayment. There were reserves
in place to go towards the refurbishment of the organ and internal refurbishment of the
church. The Parish Share for 2008 had risen by £418 to £33,718. St. Mary’s was about to
embark on a TRIO initiative, aimed at involving more parishioners in committed planned
giving to the Church.

5. APPOINTMENT OF AUDITOR: The appointment of Mr Damian Brooks as auditor for
the coming year was proposed by Mr. J. Papworth, seconded by Mrs. A. Hackworth and
agreed.

6. A REPORT ON THE FABRIC, GOODS AND ORNAMENTS OF THE CHURCH:
Mr. Driffield reported. The upgrading of the sound system had been successful. The centre
aisle refurbishment had uncovered the old boiler-room. The generous gift of the centre aisle
carpet had led to the uncovering and restoration of the Victorian tiles in the chancel. Two
items now needed attention; the clerestory windows and the spire shingles. Mr Simon Plater
had been appointed Church Architect, and a date was awaited for the Quinquennial
Inspection. Mr Driffield then handed over the church key to Mr Warwick.

7. A REPORT UPON THE DEANERY SYNOD:
Mrs Elliott reported on three meetings of the Deanery Synod during the year. Subjects
included the question of women Bishops, The Essex Clergy Charity, supporting clergy in
Essex experiencing financial difficulties, and reports on Deanery Vision and Parish Vision.

8.OTHER REPORTS:
Mr Gibbs reported on behalf of the School Governors. Mrs. Clare Cooke had replaced Mr
John Elliott on the Board of Governors. A Church/School link committee had been set up to
bring the school and church communities closer together.
The Sacristan reported no changes in the Church silver during the year. New frontals and
vestments were under way and would be brought into use soon.
Mr Driffield reported on the Parish Magazine, and paid tribute to the work of Mr Grant in its
production. There had been two free “drops” during the year, but no net increase in
circulation, which remained at around 360. There had been a deficit of £133 in 2007.
Mrs. Bell reported on fund-raising. The Duck Race had raised £1,500 and the Summer fete
£2,000 – thanks were expressed to all who had helped with these. The Quiz had made a profit
of £200, and Mr. and Mrs Rowe were thanked for organising the port and wine tasting
evenings. The committee were always open to new ideas and offers of help. Mr. Simon
Prideaux had stood down as Chairman of the Fund Raising Committee, and a vote of thanks
to him was recorded. Mrs Brenda Coote said that it would be helpful if details of what the
money was going towards could be put in the Parish Magazine. Mr Driffield said that funds
raised always went into the Fabric Fund, recently paying for the buttresses and the stone cross
– the chancel refurbishment might be the next project.
Mr Elliott’s report on the bells was given. Taylor’s were redesigning the frame and when
agreed would install, and re-hang the bells at their expense. A estimate of £1500 had been
received for a new chime hammer, but this would be deferred until he was happy with the
frame. There was a keen band of ringers, with several new members and youngsters started
to learn.
Mrs Goodchild reported on the Sunday Morning Club. There were 15 registered children, and
around 7 – 10 attended each week. Themes had included the tree of life, the Ascension, John
the Baptist, and God’s provision of all our needs, and activities included games, banner
making, baking, pop-up pictures and making bread. There had been a barbeque and panto


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trip. 6 children had been confirmed. They had studied the Ten Commandments, had written
prayers for their mothers and led the Good Friday service. At Christmas, the large wooden
cross had been transformed into a pear tree, and decorations made. Mrs. Coote asked that the
congregation should be shown what the children were doing.
Mrs. Strange reported that the Choir always rose to the occasion.
Mr Robert Lines expressed concern at what he felt was minimal Christian content of the
Parish Magazine. Mr Bainbridge said that some of the “Church Chuckles” were
inappropriate. Fr. David said that more Church-related reports were needed.
Fr. David reported on the Worship Group. The Eucharist was the central act of worship.
Christmas and Easter services had been well-attended.
Mrs Hackworth reported on the work of the Broderers’ Guild. The green vestment project
was almost finished, and would be in church on 25th May. Once the Lady Chapel frontal and
pulpit fall were complete, work would start on the red set.
Mrs Openshaw then reported on the Bigger Breakfast, church website, the eco-congregation,
and other youth matters. An average of 25 people attended the monthly breakfast, and the 5
churches took turns as hosts. Ecumenical Christmas carol–singing and the Easter Walk of
Witness had been well supported, but the ecumenical services were not well attended.
The Church website averaged 350 hits per month. Historical input was needed.
The committee set up to work on the Eco-congregation were all employed at the school. A
Diocesan Planning meeting had been held. Youth Alpha had been suspended, as it was hard
to find leaders. 12 children had been prepared for Confirmation. She had provided and filled
bags to be given to children attending services with their parents.

9. A CONSIDERATION OF THE CHURCH ELECTORAL ROLL:
At the annual meeting in 2007 there were 99 names on the Electoral Roll. During the year 6
names had been added and one name removed, giving a total of 105 names.

10. THE ELECTION OF SIDESMEN AND SIDESWOMEN:
The present list of sidesmen and sideswomen were re-elected en bloc, with the exception of
Mrs. B. Reilly.

11. THE ELECTION OF 3 REPRESENTATIVES TO THE DEANERY SYNOD:
Mrs. J. Elliott, Mrs C. Gore and Mr. R. Warwick were elected to represent the parish on the
Deanery Synod.

12. THE ELECTION OF 8 REPRESENTATIVES TO THE P.C.C.:
The following were elected to serve on the parochial Church Council for the coming year:
Mr. S. Bell                  Mr. J. Elliott                Mrs. J. Goodchild
Mrs. A. Hackworth            Mrs. A. Maskery               Mrs. S. Openshaw
Mrs. H. Rowe
One vacancy remained.

 13. VICAR’S REPORT: Under the title “ A week is a long time in…” Fr. David described
events that took place during Holy Week, which, he said, encapsulated and captured so much
of what the parish and United Benefice did and was about as a church. The early Easter and
the inclement weather contributed to Holy Week 2008 being memorable in many different
ways, but as with each and every Easter the Church militant proclaimed with joy and
confidence: Thine be the glory, risen, conquering Lord.

The meeting closed at 9.35 pm.




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