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					               MANATTY TRADING
                Human Resources
                     And
                  Management
                              Policies & Procedures
ABR41M
Each policy/procedure in the manual includes:
• Policy
• Purpose
• Scope
• Responsibilities
• Definitions
• Procedure
• Activities, references & forms where applicable.

TERMS & DEFINITIONS
Manual: A system of approved policy statements and corresponding procedural guidelines and
supporting forms that direct an organization toward its operational goals.

Policy: A stated course of action with a defined purpose and scope to guide decision-making under
a given set of circumstances within the framework of corporate objectives, goals and management
Philosophies.

Procedure: A series of prescribed steps followed in a definite regular order which ensure adherence
to the guidelines set forth in the Policy to which the Procedure applies

Activity: An action, element or decision representing a prescribed step in the Procedure process.

Task: A detailed component of an Activity specifying required behavior to complete the activity.

Form: A pre-formatted document containing instructions and place-holders for data entry to monitor
progress through a particular Procedure and to ensure proper recordkeeping.
______________________________________________________________________________________
Human Resources Policies, Procedures & Forms
Table of Contents
100 Introduction...........................................................................................Tab 1
200 Manual Preparation...............................................................................Tab 2
300 HR Managers’ Manual...........................................................................Tab 3
400 Administration Procedures..................................................................Tab 4

ADM101 Personnel Records
                                                                                                                   1
Activities
1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee's Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction

References
A. Health Insurance Portability Accountability Act (HIPAA)
B. Age Discrimination in Employment Act (ADEA)
C. South Africans with Disabilities Act (SADA)
D. Civil Rights Act of 1964
E. Employee Retirement Income Security Act (ERISA)
F. Employee Polygraph Protection Act
G. Equal Pay Act
H. Executive Order 11246
I. Fair Labor Standards Act (FLSA)
J. Family and Medical Leave Act (FMLA)
K. Immigration Reform & Control Act (IRCA)
L. Occupational Safety & Health Act (OSHA)
M. Rehabilitation Act of 1973
N. Right to Financial Privacy Act
O. Guide to Record Retention Requirements
P. IRS Revenue Procedure 98-25 Records Retention
Q. Federal Insurance Contribution Act (FICA)
R. Federal Unemployment Tax Act (FUTA)

Forms
ADM101 Ex1 Personnel Records Access Log
ADM101 Ex2 HR Records Retention Periods
ADM102 Form Development

Activities
1.0 Form Development and Format
2.0 Authorization and Printing
______________________________________________________________________________________
3.0 Form Numbering and Placement
4.0 Forms Index and Manual

Forms
ADM102 Ex1 Form Printing Request
ADM103 Document Control

                                                                                         2
Activities
1.0 Document Distribution
2.0 Document Revision
3.0 Document
4.0 Temporary Changes

Forms
ADM103 Ex1 Request For Document Change (RDC)
ADM103 Ex2 Document Change Control
ADM104 Mail & Express Services

Activities
1.0 General Mail Usage
2.0 Addressing Mail
3.0 Express Mail
4.0 Overnight Packages
5.0 Additional Information Resources

Forms
ADM104 Ex1 Outgoing Mail Register
ADM105 Telephone Answering

Activities
1.0 Answering Techniques and Etiquette
2.0 Answering and Directing Calls
3.0 Taking Messages
4.0 Telephone User's Guide

Forms
ADM105 Ex1 Important Message
ADM106 Property & Access Control

Activities
1.0 Background Checks
2.0 Physical Access Controls
3.0 Key Controls
4.0 Proprietary Information Controls
5.0 Collection of Access Controls
6.0 Visitors & Guests

Forms
ADM106 Ex1 Key Issue Policy
ADM106 Ex2 Visitor Log
______________________________________________________________________________________
ADM107 Separation

                                                                                         3
Activities
1.0 Resignations
2.0 Involuntary Terminations and Layoffs
3.0 Terminations for Cause
4.0 Termination Meeting
5.0 Additional Information Resources

References
A. Consumer Credit Protection Act (CCPA)
B. Health Insurance Portability Accountability Act (HIPAA)
C. Worker Adjustment and Retraining Notification Act (WARN) of 1989
D. COBRA
E. Title VII of the Civil Rights Act Of 1964
F. Age Discrimination in Employment Act
G. South Africans with Disabilities Act
H. The Civil Rights Act of 1991

Forms
ADM107 Ex1 Exit Interview Checklist
ADM107 Ex2 Exit References Authorization
ADM108 Workplace Rules & Guidelines

Activities
1.0 Alcohol and Drugs
2.0 Breaks and Lunch Time
3.0 Company Property
4.0 Grievances and Complaints
5.0 Inclement Weather
6.0 Parking
7.0 Personal Telephone Calls
8.0 Smoking
9.0 Solicitations
10.0 Suggestions
11.0 Visitors

Forms
ADM108 Ex1 Suggestion Form
ADM109 Human Resources Reports

Activities
1.0 Preparation Guidelines
2.0 OSHA Reports
3.0 EEO-1 Report
4.0 Training Plan
5.0 ERISA Notices

                                                                      4
6.0 VETS-100 Reports
7.0 Hiring Status Report
8.0 Compensation Summary
______________________________________________________________________________________
Forms
ADM109 EX1 Human Resource Reporting Summary
ADM109 EX2 HR Hiring Status Report
ADM110 Dress Code

Activities
1.0 Dress Code
1.1 Business Attire
1.2 Business Casual Attire
1.3 Casual Attire
1.4 Uniformed Attire
1.5 Production Attire
1.6 Safety Attire
1.7 “Black Tie” & Formal Attire
1.8 Inappropriate Attire
2.0 Business Situations
2.1 Recreation & Parties
2.2 Dinners & Receptions
2.3 Evening Business Dress
3.0 Personal Hygiene
4.0 Disciplinary Action

410 Hiring Procedures.................................................................................Tab 5

HRG101 Employee Hiring

Activities
1.0 Needs Analysis
2.0 Personnel Requisition
3.0 Job Posting & Screening
4.0 Interviewing
5.0 Pre-Employment Screening & Testing
6.0 Background Investigation
7.0 Hiring And Employee Offers
8.0 Motor Vehicle and Equipment Operation
9.0 Applicant Files
10.0 Additional Information Resources

References
A. Immigration Reform and Control Act (IRCA) Of 1986
B. Title Vii
                                                                                                              5
C. Age Discrimination in Employment Act
D. Equal Pay Act
E. Americans with Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938
H. Davis Bacon Act
I. Walsh-Healey Public Contracts Act (PCA)
J. Service Contract Act (SCA)
______________________________________________________________________________________
Forms
HRG101 Ex1 Personnel Requisition
HRG101 Ex2 Offer Letter
HRG101 Ex3 Personnel Change Notice
HRG101 Ex4 New Employee Hiring Checklist
HRG101 PDF Employment Eligibility Verification (Form I-9)
HRG101 PDF Employee’s Withholding Allowance Certificate (Form W-4)
HRG102 Job Descriptions

Activities
1.0 Job Description Preparation
2.0 Format and Content
2.1 Job Title
2.2 Effective Date
2.3 Department
2.4 Summary of Functions
2.5 Essential Duties and Responsibilities
2.6 Organizational Relationships
2.7 Qualifications
2.8 Physical Demands
2.9 Work Environment
3.0 Job Description Approval & Distribution

References
A. Americans with Disabilities Act (ADA) Of 1990

Forms
HRG102 Ex1 Job Description Format
HRG103 Employment Applications

Activities
1.0 Application for Employment
2.0 Application Information
2.1 Personal Information
2.2 Employment Interest
2.3 Education & Training
2.4 Employment History
                                                                                         6
2.5 Military Service Record
2.6 References
3.0 Compliance Information

References
A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts
C. Americans with Disabilities Act (ADA) Of 1990
D. Section 503 of the Rehabilitation Act Of 1973
E. Executive Order 11246
F. Civil Rights Acts
G. Uniform Guidelines on Employee Selection Procedures (1978)
H. Age Discrimination in Employment (ADEA) Act Of 1967
______________________________________________________________________________________

Forms
HRG103 Ex1 Employment Application
HRG103 Ex2 Employment Application Supplement
HRG104 Interviewing Applicants

Activities
1.0 Interviewing Objectives
2.0 Resume Examination
3.0 Telephone Interviews
4.0 E-Mail Interviews
5.0 In-Person Interviews

References
A. Immigration Reform and Control Act (IRCA) Of 1986
B. Title VII of the Civil Rights Act Of 1964
C. Age Discrimination in Employment Act
D. Americans with Disabilities Act
E. The Civil Rights Act Of 1991

Forms
HRG104 Ex1 Employment Interview Questions
HRG104 Ex2 Interview Form
HRG105 Background Investigations

Activities
1.0 Background and Hiring
2.0 Investigative Consumer Reporting
3.0 Employee Reference Checks
4.0 Motor Vehicle Record (MVR) Inquiry

                                                                                         7
References
A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts

Forms
HRG105 Ex1 Employee Investigation Checklist
HRG105 Ex2 Employee Background Authorization
HRG105 Ex3 New References Authorization
HRG105 Ex4 Reference Check Survey

420 Compensation Procedures ..................................................................Tab 6
COM101 Payroll

Activities
1.0 Payroll Records
2.0 Timesheets
3.0 Payroll Deductions
3.1 Unemployment Tax
3.2 Worker's Compensation Insurance
3.3 Social Security & Medicare
3.4 State Income Tax

______________________________________________________________________________________

3.5 Earnings Tax
3.6 Tax Withholding Payments
3.7 401k Withholding
4.0 Payroll Adjustments
4.1 Advances
4.2 Garnishments
5.0 Paychecks
5.1 Direct Deposit
5.2 Lost Paychecks
5.3 Final Paychecks
6.0 Vacation Pay
7.0 Additional Information Resources

References
A. Fair Labor Standards Act (FLSA)
B. Equal Pay Act
C. Family and Medical Leave Act (FMLA)
D. Revenue Procedure 98-25 Records Retention
E. Federal Insurance Contribution Act (FICA)
F. Federal Unemployment Tax Act (FUTA)

                                                                                                      8
Forms
COM101 Ex1 Bi-Weekly Time Sheet
COM101 Ex2 Electronic Funds Transfer Authorization
COM101 PDF Supplemental Data Sheet for Application for Authority to Employ
Workers with Disabilities at Special Minimum Wages (WH-226a)
COM101 PDF Federal Contractor Payroll (WH-347)
COM102 Paid & Unpaid Leave

Activities
1.0 Paid Time Off
2.0 Jury Duty
3.0 Military Leave
4.0 Unpaid Time Off
5.0 Absence Request and Notification
6.0 Holidays
7.0 Vacation Eligibility
7.1 Vacation Schedules
7.2 Vacation over Holidays
8.0 Additional Information Resources

References
A. Uniformed Services Employment and Reemployment Rights Act
B. Family and Medical Leave Act (FMLA) Of 1993
C. Pregnancy Discrimination Act

Forms
COM102 Ex1 Absence Request Form
______________________________________________________________________________________
COM103 Insurance Benefits

Activities
1.0 Life Insurance
2.0 Long Term Disability Insurance
3.0 Social Security
4.0 Workers' Compensation
5.0 Wage Continuation
6.0 Unemployment Compensation
7.0 Health Insurance
8.0 Additional Information Resources

COM104 Healthcare Benefits

Activities
1.0 Cost and Premiums
2.0 Eligibility
3.0 Enrollment
                                                                                         9
4.0 Coverage
5.0 Filing a Claim
6.0 Termination and Conversion of Coverage
7.0 Additional Information Resources

References
A. Health Insurance Portability and Accountability Act (HIPAA) Of 1996
B. Consolidated Omnibus Budget Reconciliation Act (COBRA)
C. Family and Medical Leave Act (FMLA)
F. Pregnancy Discrimination Act

Forms
COM104 Ex1 Benefits Enrollment/Change Form
COM105 Employee Retirement Income Security

Activities
1.0 Plan Administration
1.1 Investment Policy Statement
1.2 Fidelity Bond
1.3 Fiduciary Liability Insurance
1.4 Employer Matching
1.5 In-Service Loans and Withdrawals
2.0 Employee Participation
3.0 Notice Procedures
3.1 Initial Notice
3.2 Annual Notices
4.0 Enforcement
5.0 Additional Information Resources
COM106 Consolidated Budget Reconciliation

Activities
1.0 Plan Administration
2.0 Qualifying Events
______________________________________________________________________________________
3.0 Notice Procedures
4.0 COBRA Elections
5.0 Benefits Protection
6.0 COBRA Payments
7.0 Enforcement
8.0 Additional Information Resources

References
A. Family and Medical Leave Act (FMLA)
Forms
COM106 Ex1 Continuation of Coverage (COBRA Notice/Election Form)
430 Development Procedures.....................................................................Tab 7
                                                                                                       10
DEV101 Development Management

Activities
1.0 Development Planning
2.0 Training Effectiveness
3.0 Training Records
4.0 Training Courses
5.0 Performance Evaluations
6.0 Additional Information Resources

References
A. Occupational Safety and Health Act (OSHA) Of 1968

Forms
DEV101 Ex1 Training Plan
DEV102 Training Reimbursement

Activities
1.0 Eligibility
2.0 Approved Programs
3.0 Reimbursement

Forms
DEV102 Ex 1 Request for Training
DEV103 Computer User & Staff Training

Activities
1.0 MIS Training and Certification
2.0 MIS/LAN User Training
3.0 E-Mail Training
4.0 Software Applications
DEV104 Internet & E-Mail Acceptable Use

Activities
1.0 Acceptable Use
2.0 Inappropriate Use
3.0 Internet and E-Mail Etiquette
4.0 Security
______________________________________________________________________________________
5.0 User Compliance
6.0 Additional Information Resources

Forms
DEV104 Ex1 Computer and Internet Usage Policy
DEV105 Performance Appraisals

                                                                                         11
Activities
1.0 Performance Appraisal Guidelines
2.0 Appraisal Preparation
3.0 Appraisal Discussion
4.0 Salary Adjustments
5.0 Appraisal Conclusion
6.0 Additional Information Resources

References
A. Pregnancy Discrimination Act
B. Title VII of the Civil Rights Act Of 1964
C. Age Discrimination in Employment Act
D. Equal Pay Act
E. Americans with Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938

Forms
DEV105 Ex1 Self Appraisal Form
DEV105 Ex2 Performance Appraisal Form
DEV106 Employee Discipline

Activities
1.0 Introduction to Misconduct
2.0 Responses to Misconduct
2.1 Verbal Warning
2.2 Written Warning
2.3 Suspension
2.4 Termination
3.0 Serious Misconduct
4.0 Very Serious Misconduct
5.0 Inexcusable Misconduct
6.0 Misconduct Investigations

References
A. Fair Credit Reporting Act (FCRA)

Forms
DEV106 Ex1 Disciplinary Notice
440 Compliance Procedures.......................................................................Tab 8
CMP101 Workplace Safety

Activities
1.0 Worksite Analysis
______________________________________________________________________________________
2.0 Hazard Prevention And Control
                                                                                                        12
2.1 Safe Work Procedures
2.2 Protective Equipment
2.3 Fire Prevention
3.0 Hazard Communication Program
4.0 Medical Emergencies
5.0 Workplace Safety Training
6.0 Reporting and Record Keeping
7.0 Additional Information Resources

Forms
CMP101 Ex1 Safety Suggestion Sheet
CMP101 Ex2 Workplace Safety Self-Inspection Checklist
CMP101 Ex3 Workplace Safety Action Plan
CMP101 Ex4 Workplace Safety Rules
CMP101 Ex5 Index of Hazardous Chemicals & MSDS
CMP101 PDF Material Safety Data Sheet (Form 174)
CMP101 PDF Injuries and Illness Log (Form 300)
CMP101 PDF Summary of Injuries and Illness (Form 300A)
CMP101 PDF Injuries and Illness Incident Report (Form 301)
CMP101 PDF Instructions for OSHA Forms
CMP102 South Africans with Disabilities

Activities
1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement of the Act
6.0 Additional Information Resources
CMP103 Family and Medical Leave

Activities
1.0 Reasons for Taking Leave
2.0 Advance Notice and Medical Certification
3.0 Job Benefits and Protection
4.0 Unlawful Acts
5.0 Enforcement
6.0 Employer Notices
7.0 Additional Information Resources

Forms
CMP103 Ex 1 Certification of Healthcare Provider
CMP103 Ex 2 Employer Response to Employee Request For Fmla
CMP104 Drug Free Workplace


                                                             13
Activities
1.0 General
2.0 Prohibitions
______________________________________________________________________________________
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources

References
A. Drug-Free Workplace Act Of 1988
B. Americans with Disabilities Act
CMP105 Health Insurance Portability And Accountability

Activities
1.0 Management
1.1 Privacy Standards
1.2 Consumer Control Over Health Information
1.3 Balancing Public Responsibility With Privacy Protections
1.4 Equivalent Requirements For Government Entities
1.5 State Confidentiality Laws
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources

Forms
CMP105 HIPAA Authorization Form
CMP106 Harassment & Discrimination

Activities
1.0 Unacceptable Behavior
2.0 Complaint
3.0 Corrective Measures
4.0 Enforcement
5.0 Additional Information Resources

References
A. Title VII of the Civil Rights Act Of 1964
B. Civil Rights Act Of 1991
C. Age Discrimination in Employment (ADEA) Act Of 1967
D. Older Workers Benefit Protection Act (OWBPA)
E. Americans with Disabilities Act (ADA) Of 1990
F. Pregnancy Discrimination Act
CMP107 Federal Posting Requirements

Activities
                                                                                         14
1.0 Equal Employment Opportunity (EEO) Poster
2.0 Family and Medical Leave Act (FMLA) Poster
3.0 Fair Labor Standards Act (FLSA) Minimum Wage Poster
4.0 Notices to Workers with Disabilities/Special Minimum Wage Poster
5.0 Employee Polygraph Protection Act (EPPA) Poster
6.0 Davis-Bacon Poster (Government Construction)
7.0 Walsh-Healey Poster (Service Contract Act)
8.0 Occupational Safety and Health Act (OSHA) Poster
______________________________________________________________________________________
Forms
CMP107 PDF Equal Employment Opportunity Poster
CMP107 PDF Family Medical Leave Act Poster (WH-1420)
CMP107 PDF Fair Labor Standards Act Poster (WH-1088)
CMP107 PDF Notice to Workers with Disabilities/Special Minimum Wage Poster
(WH-1284)
CMP107 PDF Employee Polygraph Protection Act Poster (WH-1462)
CMP107 PDF Davis-Bacon Poster (WH-1321)
CMP107 PDF Walsh-Healey Poster (WH-1313)
CMP107 PDF Occupational Safety and Health Act Poster (OSHA 3165)
CMP108 Equal Employment Opportunity

Activities
1.0 EEO Posting Requirements
2.0 EEO-1 Reports
3.0 VETS-100 Reports

References
A. Employer Information Eeo-1 Survey Form 100
B. Title VII, Civil Rights Act Of 1964
C. Vietnam Era Veterans' Readjustment Assistance Act
D. Executive Order 11246

Forms
CMP108 PDF EEO-1 Report
CMP108 PDF VETS-100 Report
500 Job Descriptions Tab ..........................................................................Tab 9

APPENDIX 2 SAMPLE JOB DESCRIPTIONS...............................................................27
Accounting Manager....................................................................................................29
Accounts Payable Clerk...............................................................................................31
Accounts Receivable Clerk..........................................................................................33
Administrative Assistant..............................................................................................35
Broadcast Technician...................................................................................................37
Carpenter......................................................................................................................39
Carpentry Supervisor ...................................................................................................41
Cement Mason .............................................................................................................43
                                                                                                                                    15
Civil Engineer ..............................................................................................................45
Controller .....................................................................................................................47
Credit Manager ............................................................................................................49
Customer Service Manager..........................................................................................51
Data Processing Technician.........................................................................................53
Computer Programmer.................................................................................................55
Director Sponsorship Marketing..................................................................................57
Director of Quality Assurance ....................................................................................59
______________________________________________________________________________________
Drafter/Graphic Illustrator ...........................................................................................61
Electrician ....................................................................................................................63
Engineering Manager...................................................................................................65
Field Sales Representative ...........................................................................................67
Fund Raiser ..................................................................................................................69
Grants Coordinator.......................................................................................................71
General Accounting Manager......................................................................................73
Health Services Administrator.....................................................................................75
Human Resources Manager .........................................................................................77
Industrial Engineer.......................................................................................................79
Internet Marketing Manager ........................................................................................81
Insurance Agent ...........................................................................................................83
Insurance Claims Representative.................................................................................85
Insurance Claims Supervisor .......................................................................................87
Laboratory Technician .................................................................................................89
Machinist......................................................................................................................91
Marketing Coordinator.................................................................................................93
Marketing Researcher ..................................................................................................95
Mechanic......................................................................................................................97
Mechanical Engineer ...................................................................................................99
Media Specialist.........................................................................................................101
Medical Assistant.......................................................................................................103
Medical Record Administrator ..................................................................................105
Nurse..........................................................................................................................107
Office Manager ..........................................................................................................109
Packaging Engineer ...................................................................................................111
Physician Assistant ....................................................................................................113
President.....................................................................................................................115
Product Development Assistant.................................................................................117
Project Manager .........................................................................................................119
Production Manager...................................................................................................121
Purchasing Manager...................................................................................................123
Quality Control Manager ...........................................................................................125
Radio and Television Announcer .............................................................................127
Receptionist................................................................................................................129
Respiratory Therapist.................................................................................................131
Restaurant Manager ...................................................................................................133
                                                                                                                                     16
Retail Manager...........................................................................................................135
_________________________________________________________________________________

Sales Manager............................................................................................................137
Sales Representative ..................................................................................................139
Sales Order Clerk.......................................................................................................141
Shipping & Receiving Clerk......................................................................................143
Sound Technician.......................................................................................................145
Stock Clerk.................................................................................................................147
Telemarketing ............................................................................................................149
Vice President of Finance and Administration ........................................................151
Vice President Sales and Marketing .........................................................................153
Webmaster .................................................................................................................155

510 Sample Employee Handbook ............................................................Tab 10
Section 1: Introduction.........................................................................................................7
Section 2: Employment.....................................................................................................17
Section 3: Compensation & Benefits.................................................................................23
Section 4: Employee Responsibilities................................................................................35
Employee Handbook Forms ..............................................................................................49
600 Index ...................................................................................................Tab 11
700 Index ...................................................................................................Tab 12
______________________________________________________________________________________
SOP # Revision: Prepared by:
Effective Date: Approved by:
Title: HRG103 EMPLOYMENT APPLICATIONS
Policy: The Company is an Equal Opportunity Employer that strives to match the
best applicant to each available job opening.

Purpose: To collect standard applicant information that provides a fair and equal
foundation to make hiring decisions.

Scope: These procedures apply to all existing and potential company employees.

Responsibilities:
The HR Manager is responsible for administrating the application process
and then tabulating and distributing all compliance information.

Definitions: Consumer Report. A report prepared by a Consumer Reporting Agency.
This report contains information about a person’s personal and credit
characteristics, character, general reputation, and lifestyle.

Procedure:
1.0 APPLICATION FOR EMPLOYMENT
1.1 All candidates for employment must fully complete, date and sign the standard
                                                                                                                                    17
Company Employment Application (HRG103 Ex1 EMPLOYMENT
APPLICATION). A resume may be accepted in addition to the employment
application. The form should be completed in detail and signed by the applicant.
1.2 The company may investigate any portion of the requested information and may
deny or later terminate the employment of anyone giving false or incomplete
information.
1.3 It is essential that all applicants sign their employment application. The signature
provides specific protection for the company on several important terms and
conditions.
1.4 The completed application and resume should be made part of the personnel file
(see ADM101 PERSONNEL RECORDS) of those applicants accepted for
employment. Applications from applicants not selected for available openings
should be maintained in an applicant file by the HR Manager for one (1) year and
reviewed as suitable openings occur.



2.0 APPLICATION INFORMATION
Complete contact information is required for most parts of the application in order
to verify the applicant’s credentials during the background investigation.
______________________________________________________________________________________



2.1 PERSONAL INFORMATION
The application should include their name along with complete contact
information including: mailing address, home and business phone numbers, and email.

2.2 EMPLOYMENT INTEREST
The Applicant should list the position applied for and possible start date for
employment.

2.3 EDUCATION & TRAINING
Complete contact information is required in order to verify the applicants
credentials during the background investigation. Most positions require a
minimum of a high school education.

2.4 EMPLOYMENT HISTORY
Complete contact information is required in order to verify the applicants
credentials during the background investigation. If the applicant has little work
experience then list part-time jobs, volunteer work, or training classes taken
instead of experience.

2.5 REFERENCES
The application should include the name, position, complete mailing address, and
work and home phone numbers of at least three references, such as prior
supervisors, who have first hand knowledge of the candidate’s professional
                                                                                           18
preparation and competence. References from relatives are not acceptable.

3.0 COMPLIANCE INFORMATION
3.1 In order for the company to comply with federal government regulations
regarding affirmative action requirements of section 503 of the Rehabilitation Act
of 1973 to employ people without discrimination, it is necessary for the company
to compile and maintain detailed information on each formal candidate for
employment and those who are hired. This information may include the
candidate or employee's sex, race, handicap status and veteran's status including
service during the Vietnam Era to satisfy the section 503 affirmative action
requirements.
3.2 Once this data is collected, then the HRG103 Ex2 EMPLOYMENT
APPLICATION SUPPLEMENT should be detached and kept as a separate,
confidential record, apart from regular personnel records.
______________________________________________________________________________________
NOTE: A pre-employment inquiry about a disability is allowed if required by
another Federal law or regulation such as those applicable to disabled veterans
and veterans of the Vietnam era. Pre-employment inquiries about disabilities may
be necessary under such laws to identify applicants or clients with disabilities in
order to provide them with required special services.
3.2.1 At the end of each year, the HR Manager should compile and tabulate the data
collected to determine the diversity of the applicant pool versus those hired.

______________________________________________________________________________________
H. AGE DISCRIMINATION IN EMPLOYMENT (ADEA) ACT OF 1967
The ADEA prohibits discrimination against persons aged 40 and over on the basis
of age with regard to hiring, discharge, compensation or other terms of
employment. The ADEA is enforced by the EEOC.

Revision History:
`Revision Date Description of changes Requested By
0 05/02/03 Initial Release
______________________________________________________________________________________
HRG103 Ex1 EMPLOYMENT APPLICATION
Application Date:
This company is an equal opportunity employer and will not discriminate in the hiring process
because of sex, religion, race, color, age, national origin, or disabilities.

______________________________________________________________________________________

CERTIFICATE OF APPLICANT
I HEREBY ATTEST that all statements made in this application are true and correct to the
best of my knowledge. I understand and agree that any deception, fraud or my providing
false or misleading statements of material facts in this application or examination process
may cause the forfeiture of all rights to any employment or immediate termination if
discovered after starting employment.
Signature of Applicant _______________________________________________
                      COMPILED BY: TTN MANAGEMENT SERVICES
                                                                                                19

				
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