Docstoc

AIRS (ACCIDENT AND INCIDENT REPORTING SYSTEM)

Document Sample
AIRS (ACCIDENT AND INCIDENT REPORTING SYSTEM) Powered By Docstoc
					HEALTH AND SAFETY                                                  HOT SURFACES




    SOCIAL SERVICES DEPARTMENTAL PROCEDURE NO:                             41/03

                                  Hot Surfaces




DATE:              31 October 2003

EFFECTIVE          31 October 2003
DATE:

CATEGORY:          Health and Safety

KEYWORDS:          Hot Surfaces

ISSUED BY:         David Vallender, Health and Safety Adviser

CONTACT:           David Vallender, 01962 847249 or HRSSHQDV


PROCEDURES         None
CANCELLED
OR AMENDED:


REMARKS:           Add to Orange H&S binder



SIGNED:

DESIGNATION:       Assistant Director (Resources)


                          YOU SHOULD ENSURE THAT:-

       You read, understand and, where appropriate, act on this information
       All people in your workplace who need to know see this procedure
       This document is properly filed in a place to which all staff members in
        your workplace have access




DV0044MG                          1                    (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                                                  HOT SURFACES


PURPOSE

To describe the Department’s requirements in relation to the protection of employees, service users
and other persons from hot surfaces in our premises.

SCOPE

The procedure describes the responsibilities of line managers to ensure that hot surfaces in their area
of responsibility do not present a risk of burning anyone who might come into contact with them.

POLICY

Hampshire County Council Social Services intends to provide a safe and healthy working
environment and safe practices at all times. It is committed to reducing the risk of accident or injury to
all employees and to other persons who may be affected by its activities. The Department will take all
reasonable and practicable steps to comply with all relevant legislation and best practice regarding
hot surfaces and will provide adequate supervision and training as necessary.

REFERENCES TO LEGAL, CENTRAL GOVERNMENT AND OTHER EXTERNAL
DOCUMENTS

Health and Safety at Work etc Act 1974
Management of Health and Safety at Work Regulations 1999
Workplace (Health, Safety & Welfare) Regulations 1992
Health and Safety in Care Homes, HSE Books HSG220, 2001

HAMPSHIRE COUNTY COUNCIL AND SOCIAL SERVICES DEPARTMENT
REFERENCES

Corporate Managers Guide to Managing Staff and Health & Safety

DEFINITIONS

Hot surface means any surface (i.e. radiator, heater, etc.) that attains a temperature above 43C and
may be exposed to persons using or working in Social Services premises.

ROLES

Managers are responsible for implementing this procedure.

AUTHORITY TO VARY THE PROCEDURE

Assistant Director (Resources)




DV0044MG                                  2                        (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                                            HOT SURFACES


PROCEDURE
CONTENTS

1.    INTRODUCTION
2.    LEGAL REQUIREMENTS
3.    STRUCTURE & CONTENT
4.    RISK ASSESSMENT
5.    INFORMATION & TRAINING
5.    SUPERVISION
6.    EMPLOYEE RESPONSIBILITIES
7.    MONITORING & REVISION
8.    PERFORMANCE STANDARDS
9.    APPENDIX 1 Examples of hot surfaces



1.    INTRODUCTION

1.1   Hot surfaces are created by a variety of different sources ranging from the obvious to
      the more obscure. For instance, a radiator clearly gets hot so we avoid standing too
      close and being burnt but some kitchen appliances are so commonplace to us that
      we do not consider them a risk. There is a chance therefore that we can become too
      complacent about dangers posed by hot surfaces.

1.2   Because we provide facilities to a variety of vulnerable service users, who might
      easily be injured if they were accidentally exposed to hot surfaces, we must protect
      them very carefully.

1.3   Our own staff may also need protection from hot surfaces in their workplace if any
      have been identified as creating a potential risk of burning.

1.4   High temperatures of circulating water in the heating or hot water systems are the
      most common hazard to protect against. Regular checks should be made to ensure
      that whilst appropriate temperatures are maintained (e.g. to control Legionella) there
      are also adequate control measures along the surface of delivery pipes, radiators and
      at water outlets.

1.5   The hazards created by hot surfaces can be minimised by carrying out suitable risk
      assessments, introducing appropriate control measures and by careful selection of
      appliances and equipment at the outset.


2.    LEGAL REQUIREMENTS

2.1   Health and Safety at Work etc Act 1974
      Employers have a general duty to ensure, so far as is reasonably practicable, the
      health, safety and welfare at work of all their employees and other people who may
      be affected by their undertaking.

2.2   Management of Health & Safety at Work Regulations 1999
      Every employer shall make a suitable and sufficient assessment of the risks to the
      health and safety of their employees at work.


3.    STRUCTURE & CONTENT

3.1   These procedures explain the actions required and the performance standards
      expected of all managers who have responsibility for employees. It also gives
      guidance on carrying out suitable risk assessments.



DV0044MG                              3                        (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                                               HOT SURFACES


4.    RISK ASSESSMENT

4.1   Line Managers must ensure that a full risk assessment is carried out to identify all hot
      surfaces as follows:

             Consider the location, accessibility and type of hot surfaces in detail
             Identify potential hazards – include any tasks being carried out nearby and
              the lay-out of the workplace
             Evaluate the risk of injury occurring
             Eliminate physical access to the hot surface, or
             Introduce control measures
             Monitor a review control measures regularly (at least annually)

4.2   Remember that the most common control measure will be the covering or guarding of
      a hot surface but this should not be allowed to inhibit safe access to a device or
      appliance so that it can be serviced or maintained.

4.3   Where covering or guarding is not possible, or a decision has been made that this is
      not necessary, then a safe system of operation should be introduced to prevent
      contact with the hot surface. This may include denial of access by some means or a
      regime of supervision to prevent contact with the hot surface.


5.    INFORMATION & TRAINING

5.1   Line managers must make arrangements for suitable induction training that will
      include information and instruction on the hazards of hot surfaces and control
      measures in use.


6.    SUPERVISION

6.1   Line managers will arrange for appropriate supervision to be supplied where it is
      deemed to be necessary to prevent contact with hot surfaces that are not otherwise
      adequately guarded.


7.    EMPLOYEE RESPONSIBILITIES

7.1   Employees have a general duty to take care of their own health and safety and that of
      other people who may be affected by their actions.

7.2   Employees must co-operate with their managers by:

             attending relevant training and following instructions issued to them
             using recommended procedures designed for their safety
             reporting any concerns about health and safety to their supervisor/manager

7.3   Employees must report all accidents, incidents and near misses to their Line Manager
      as soon as possible after the event.


8.    MONITORING & REVISION

      This procedure will be monitored and reviewed to ensure that the corporate and
      departmental standards are being achieved. A representative sample of workplaces
      will be selected to monitor implementation of this policy




DV0044MG                               4                        (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                                              HOT SURFACES


9.    PERFORMANCE STANDARDS

9.1   To comply with this policy the following standards must be met.

      Line Managers will:

             read this policy thoroughly and follow the recommendations
             assess the risk from all hot surfaces in their area of responsibility
             remove hot surfaces where possible by elimination or replacement with safer
              alternatives
             oversee the introduction of control measures (where removal is not possible)
              and monitor their effectiveness
             ensure that appropriate training, in recognition and control of hot surfaces, is
              given to employees
             ensure adequate supervision of hot surfaces is available when identified by
              risk assessments
             ensure that there is adequate maintenance of control measures where they
              are necessary
             inform the health and safety advisers of any concerns about hot surfaces that
              cannot be resolved locally




DV0044MG                               5                        (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                   HOT SURFACES


                                                     Appendix 1

EXAMPLES OF HOT SURFACES

Radiators
Hot water pipes
Certain types of convector heater
Perimeter heaters
Boilers
Kettles
Toasters
Irons
Hot food trolleys
Miscellaneous kitchen equipment




DV0044MG                            6   (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                              HOT SURFACES



                       DEPARTMENTAL DISTRIBUTION LIST

DEPARTMENTAL MANAGEMENT TEAM
J Clifton
S Love
A Brooker
J Stannard
D Ward

County Managers (Strategy & Operational)
Group Finance Managers
Complaints Officer                                       I Unwin
Office Services Manager
Librarian                                                J May
Chief Executive's Department                             K Phillipson/H Enright
County Treasurer's Department (Audit)                    S Harding
Records Manager                                          S Smith

PARTNERSHIP MANAGERS

SERVICE MANAGERS
Service Managers (Adults)
Service Mangers (Older People)
Service Managers (Mental Health Management Team)
Service Managers (Children and Families)

UNIT MANAGERS
Unit Managers (Older People)
Unit Managers (Children and Families)
Unit Managers (Learning Disabilities)
Unit Managers (Mental Health)
Unit Managers (Disabilities)
Unit Managers (Youth Justice Services)

CHILDREN AND FAMILIES
Service Manager (Family Support)                         J Feat
Service Manager (Looked after children)                  G Horrobin
Service Manager (Children with Special Needs)            M Killick
Service Manager (Business Effectiveness)
Service Manager (Adoption/Family Placement)              S Stewart
Strategic Manager (Early Years)                          M Barton
Service Manager (Education Support)                      H Firth
Commissioning Officer (Project Development)              J Packman
Adoption Adviser                                         L McDonald
Post Adoption Advisers                                   S Magee/R Thoday
Development Officer (Care Management)                    M Carr
Child Protection Co-ordinator                            R Peart
Quality Protects Project Officer                         N Trentham


OLDER PEOPLE
Project Manager – Older People                           A Warburton
Service Manager (Strategy)                               C Pascoe
Commissioning Manager (Contract/Planning)                A Edwards


DV0044MG                           7               (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                                                    HOT SURFACES


Team Managers (Home Care)

ADULTS
Commissioning Officer (Sensory)                                R Godfrey
Strategic Manager (User and Carer Support)                     G Woollan
Commissioning Officer (OT/Physical Disability)                 C Evans
Project Co-ordinator                                           C Gaston
Commissioning Officer (Independent Living)                     E Dyer
Strategic Service Manager (Learning Disability)                H Jackson
Senior Administrative Assistant                                V Money
Service Managers (Mental Health)                               P Noble
Commissioning Officer (Substance Misuse)                       R Staite
Forensic Service Manager                                       C Peckham (x2)
Receivership Manager                                           J Ripley

PERFORMANCE MANAGEMENT
Quality & Performance Management Officers
Performance Planning and Information Officer                   B Sorkin
Service Manager Performance Management                         M Branthwaite
Quality & Performance Management Officer (Catering Services)   A Pugh
Clerical Assistant                                             V Laye
Race Policy Adviser                                            M Mossadaq
Research Officer                                               M Stevens

RESOURCES
Information Services – Operations Manager                      S Mason
IT Consultants                                                 P Spanton/J Mabey
Communications Officers                                        F Kemble/B Dore
Information Analysts                                           T Crook/J Lovell
County Office Premises Manager                                 J Dillon
Personnel & Training Manager                                   P Lucas
Senior Personnel Advisors/(H&S)                                I Foster/M Hill/H Dunn
Personnel Officer                                              S Burrell
Personnel Officer (Home Care)                                  J Wardell
Health & Safety Advisor                                        D Vallender
Training Commissioning (Head)                                  A Schefer
Training Commissioning Officers                                N Griffiths/J Evans
Training Development Officer (NVQ)                             S Wall
Office Premises Manager                                        K Baker
Local Administrative Manager                                   T Meredith
Senior Administrative Assistant                                N Keene

FINANCIAL SERVICES UNIT
Head of Finance                                                G Shinn




DV0044MG                            8                  (Proc 41/03 - 31.10.03)
HEALTH AND SAFETY                   HOT SURFACES




DV0044MG            9   (Proc 41/03 - 31.10.03)

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:126
posted:2/25/2010
language:English
pages:9
Description: AIRS (ACCIDENT AND INCIDENT REPORTING SYSTEM)