Epping Forest Children & Young People’s Strategic Partnership (CYPSP)
Amended Minutes of the Core Group Meeting held in the Committee Room, Social Care,
Children’s Services, 2 Floor, Library Building, St John’s Road, Epping, 19 October 2006,
Ben Adams West Essex PCT
David Stone Sub-Group Chair Age 13+ & Locality Team Ldr Youth Services
Gill Mann CYPSP Chair & Commissioning Manager for Mental Health & Children’s
Helen Gilbert Extended Schools Co-ordinator, Epping Forest Rural, LDG
Jackie Scott Extended Schools Co-ordinator
Jacqui Sheehan ECC Teenage Pregnancy Co-ordinator
Janet Ashley Social Care
Julie Saggers, Connexions
Lonica Vanclay Local Commissioner Children & Young People (Epping Forest)
Marina Sheriff Epping Forest LSP
Nina Sadgrove VAEF, CYPSP Administrator
Paulette Burrell Youth Offending Team
Sally Theodoreson Action Group Chair Age 5-11 & Health Dev Advisor-Parenting & Early Years
Sarah Hurwood Epping Upland CofE Primary – EFR LDG
Sharon Devito Children’s Community Dev Officer
Steve Leverett ECC CYPSP
1. Chairs Apologies for Absence
Carol Keel, West Essex PCT
Charlotte Copping, VAEF, Assistant Chief Officer
Chris Wade Locality Service Manager,
Elizabeth Cuffy Community Leisure Officer,
Geoff Mangan, Roding Valley High School, Headteacher
Julie Chandler Community & Cultural Services Manager,
Kabba Alpha Partnership Co-ordinator Essex County Council
Tracy Jenkins Connexions,
Trevor Scott Senior Advisor Schools Development, ECC, ,
2. Chairs Welcome
Gill welcomed everyone to the meeting. Jacquie Sheehan, ECC Teenage Pregnancy Co-
ordinator and Ben Adams, West Essex PCT who were presenting on Teenage
Pregnancy the next steps. Also welcomed was Steve Leverett CD Head of Strategic
Partnerships, Children’s Division.
Nina Sadgrove was welcomed as the new Epping Forest and Harlow CYPSP
3. Minutes of last meeting (August 2006)
Point 5. Schools aren’t mentioned as being a part of CAF. This will now be added to the
4. Matters arising
5. Teenage Pregnancy – Next Steps – Jacquie Sheehan, CYP Teenage Pregnancy Co-
ordinator & Ben Adams, West Essex PCT.
Jacquie Sheehan spoke of the Social Exclusion Unit’s Report, June 1999. Its 10 year
strategy has two main goals:
1. To halve the rate of conceptions among under 18s by 2010 and establish a firmly
downward trend in conceptions under 16, within a broader strategy to improve sexual
2. To get more teenage parents into education, training or employment, to reduce their risk
of long-term social exclusion with a target of 60% participation by 2010.
It was suggested that if there is not a sexual health advisor at The Box in Epping that we
should consider having one. The C Card Scheme was discussed as it is well established
in Harlow and Epping Forest with 60 assessors and 25 outlets. The PHSE school nurse
team are currently undergoing an audit to see what’s being delivered and who’s
delivering it. Are they delivering the right sexual education? This will be looked into.
Bumps and Beyond are developing a project with the Youth Offending team to start an
eight week programme with a sexual health session hoping to then become a C Card
outlet. The staff on board will have basic sexual health education skills.
There will be a meeting on 24 October with Westminster to confirm the best assessment
and to review areas with problems. Jacquie will then have this diagnosis circulated.
Julie Saggers mentioned that it would be a great idea to get a group from Bump and
Beyond to be trained and then use them to teach, utilising their experience.
The attachment below (attachment 2) contains Jacquie’s complete presentation for your
A copy of Ben Adams presentation is attached (attachment 3).
6. Steve Leverett, CD Head of Strategic Partnerships, Children’s Division
Steve is in the process of visiting all the CYPSPs. Steve’s aim is to work with all the local
CYPSPs and their Chairs to further clarify CYPSP roles and functions. This will make it
clearer who is responsible and accountable, and who needs to be informed and
consulted within the CYPSP.
The CYPSP and LDG roles will also be clarified so that any duplication of work is
avoided. Unfortunately at the moment they do have overlapping responsibilities.
(please email your address if you would like a posted copy of Steve’s document, The
CYPSP Governance overviews: Defining Role, Function, Accountabilities)
7. Children’s Trust Approach/ Revised Terms of Reference/ CYPSP Structure
Lonica outlined the proposed model for Local Implementation of the Children’s Trust
Approach. This model has been based on the Braintree Children’s Trust model. The
proposal will be presented to the County Council Cabinet end October and if the new
structure is agreed, ECC will set locally based teams of frontline delivery workers, known
as TASCCs (Team Around the School, Child and Community), initially with ECC staff
assigned to them. However, hopefully other agency staff would also be part of the
TASCC or work closely with it, as in Braintree. There would be some 25-30 TASCCs,
roughly 1 TASCC linked to an LDG. LDGs would have a role in managing the delivery of
co-ordinated services at a local level.
It was commented that the role distinction between the LDG and the CYPSP would need
clarifying. Lonica suggested the CYPSP role was district level strategic planning and
commissioning and oversight of delivery; whereas the LDG was responsible for
managing coordinated delivery locally and the TASCC consisted of frontline workers
actually delivering the services. This needs to be further discussed locally and at County
level. Sarah pointed out that Head Teachers are very stressed and anxious about the
changes, time is the biggest issue for schools and extended groups and responsibilities
will make it even harder for them. She suggested that a seconded head who does not
have school responsibilities may be the answer.
Lonica outlined the proposed CYPSP structure. There would be a CYPSP management
board who will set priorities, plan and commission services and oversee the sub-groups,
initially meeting monthly. CYPSP sub-groups on ages and themes would undertake the
activities of the CYPSP and be involved with coordination of services. The chairs of
subgroups would form a Co-ordinating Group, also meeting monthly. Stakeholder
meetings for anyone involved with and interested in children’s services locally would be
held twice yearly. Comments were invited about the Terms of Reference and its future
structure responding to the developing role of the CYPSP and its future role. The new
TOR and structure is hoped to be in place by January 2007.
Gill Mann indicated she felt it was not possible to sign off the TOR at this meeting. It will
be circulated again to all the CYPSP Core Group members and comments have been
asked for by November 13 2006 for conclusion at the next meeting 23 November.
Lonica reported that in terms of participation of children and young people, EF District
Council were currently recruiting to the post of Youth Officer and this person would play
an important role. She also mentioned that at her meeting with members of the Young
Forum it was requested that young people would rather have a focused conversation in
the evening or at weekends on specific topics, making it easier for people to attend. She
had also attended a meeting of the Davenant School Council and this highlighted the
possibility of linking with School Councils. This will be especially helpful in consultation on
the play strategy. Planning for how the consultation will be undertaken will be done in
December 2006 and the consultations will begin early 2007.
It will be important that we keep considering how children and young people can be
included in the CYPSP structure and generally be involved more in all CYPSP activities.
8. CYPSP plan – Next steps
The EF District CYPSP Action Plan was outlined and Lonica suggested that rather than
consider it in detail at the meeting, it would be helpful to decide how to take it forward and
work with it.
It would be helpful for action groups to consider the actions currently proposed, decide if
they are the right ones, if there are enough actions and also decide who is responsible for
actioning them. This couldn’t be finalised at the meeting but attendees were asked if
there were any points they wished to raise.
Paulette Burrell raised the issue that Target 11 had no objectives for the CYPSP against
it. She suggested that we work more closely with the learning services to ensure
continuity of educational placement for young people admitted to institutions. There
needs to be smooth transition process from offending back into education. It was also
suggested that we need to work with the schools and find out why people are entering
the criminal system. We need to make an impact to make a positive impact and improve
Detention Training Orders (DTO) only come in 4 month orders, this isn’t always practical
as depending on when it is issued the end of the order could fall in school holidays
leading to a gap when there is no incentive for the CYP to follow an objective of
It was suggested that we could capture what others can do to help. Hold PPO meetings
with Police, Connexions, and Housing etc and get other external groups involved to help
prevent and deter youth offending.
It was mentioned that we may need to have specific discussions with particular people to
identify certain actions. Chairs of Sub Groups will need to get together and discuss also.
It was agreed the Action Groups would take time together to consider the plan, check the
actions are right and propose changes and additional ones if there is more the CYPSP
could do, and then report back to Lonica.
9. Stronger links with the Local Strategic Partnership
Gill was delighted to report that the CYPSP is now the eighth strand in the LSP. We
have worked hard to be recognised by and included in the LSP and the importance of
children and young people has now been formally acknowledged. She will continue to
attend the Board Meetings and Lonica will attend the steering group of action group
10. Diversity funding
Following discussions at the last meeting it was felt that the 1 priority for this money was
the primary school children. 2 priority was the secondary age children and young
people and 3 Community events, including parents and the wider community. All agreed
that these were the correct priorities.
It was then agreed that to allocate this money the CYPSP would look into delivering
workshops to schools. Theatre Active and the Greenwich Theatre are possibilities. They
would deliver a presentation to the children whereby the children get involved too.
Information could be given to parents and they could also be invited along to watch the
It was thought that if the presentation was held at an external hall where transport was
provided out of school hours people who we want to target would not attend. To gain the
best from the presentations it needs to be held on the school premises. If DVDs and
resource packs were also available it would encourage other schools and parents to get
Lonica believes that The Greenwich Theatre already has a ready made show which they
are performing. If this is the case it may be cheaper to get them to do that and we can
then extend it to more schools in the area. LV and Helen Gilbert will look into this.
It was thought too that we would look into the possibility of having music workshops
including steel bands.
All agreed that this was fine, budget permitting.
11. Action Group Updates
0-5 Gillian Mann
Action Plan has been formatted to mirror the Essex CYP plan.
5-11 Sally Theodoreson
Please see attached document for update. (Attachment 4)
11-19 David Stone
Have discussed the CYP Plan and its proposed changes. The group are happy to
oversee what is going on.
The Play Strategy has also been discussed along with the changes within ECC.
13 people attended meeting and it was very positive. There are a series of things to do
up until December 2006. People are very positive and keen to take this forward.
CAF Steering Group
CAF meeting with Anita Kemp present is on November 2 . Things have moved on
significantly since last meeting.
There will be a training session ‘Training the Trainers’ on October 30 , 2pm County Hall.
more details to follow.
A small steering group will be set up in EF to identify and plan local arrangements for
CAF rollout, to identify the numbers of individual groups who need training on the CAF
and plan to meet those training needs.
12. Local Delivery Group Update
Mike Moore has stepped down as LDG South. Judith Lunn and Geoff Mangan have
stepped in temporarily.
LDG Parenting group have now agreed to consult with parents before final decisions are
13. Any Other Business
Liz Railton has written to inform us that she is stepping down from her current role to take
up the National Post of Programme Director (Children’s Centres) supporting Local
Authorities with childrens centres.
Gill has a copy of the ECC Grants to Voluntary Organisations and this will be circulated.
The children and young people’s version of the Children and Young People’s Plan will be
launched the same time as Loughton’s new Youth centre on October 26 at 2.30pm.
A review of the June 06 Spotlight Day has been sent to all invited and attendees of the
New Child Protection books have been published. They will replace the blue book and be
distributed soon. It’s on the website and very easy to download if wanted now.
There will be 2 briefing sessions about the new procedures at St Johns School, Epping
on Tuesday 21 November, at 1pm-2.30pm and also 3.30pm-5pm. Parking is available.
Heads of Action Groups will meet to look at action plan.
14. Date of next meeting:
Core Group Thursday 23 November 1.30 – 3.30pm Committee Room
Social Services Office, St Johns Road, Epping