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					Extended Interview Process

           For

 Chaplains Payband One
 (Full time and Part time)
CONTENTS


OVERVIEW                                    Page 3


HOST NOTES                                  Pages 4 - 6


ROLE PLAYER NOTES                           Page 7


ROLE PLAY EXERCISE
(Female role player)                        Page 8


ROLE PLAY EXERCISE
(Male role player)                          Page 9



SERMON EXERCISE                             Page 10


PRESENTATION EXERCISE
(For Candidates not authorised to preach)   Page 11


SCORING SHEET                               Page 12




                                                          2
                                Overview
This process follows from appropriate advertising of the post, and from correct sifting
of candidates by the Board, which will then interview sifted candidates.

WHAT YOU WILL NEED FOR THE INTERVIEW DAY

ROOMS:

1. A room large enough to hold all candidates for the interview day, and the Board
members and Host, with sufficient and appropriate space for hearing sermons/
presentations (sermon alternatives)

2. A room for the Board to meet and to interview individual candidates.

3. A waiting room for candidates.

HOST:

An appropriate Host should be identified in advance to attend the whole day. HOST
NOTES (page 4-6) should be available for the Host before the interview day.

ROLE PLAYER:

A role player (male or female) for the ‘breaking bad news’ exercise.
Role-players notes (page 7) and a copy of the Role-play Exercise (page 8-9) should be
provided in advance. If in doubt, consult the Chaplaincy HQ or the appropriate Faith
Adviser about suitable role players.

CANDIDATES SHOULD BE ASKED IN ADVANCE to prepare a 4 minute
Sermon (page 10) if qualified and authorised to preach or Presentation (page11) if not
authorised to preach.

ROLE-PLAY EXERCISE notes should NOT be given to candidates in advance of
the day, but handed out by the Host according to the Host Instructions.


HOST NOTES: HOSTING A RECRUITMENT BOARD
Arrive 30 minutes before Candidates are expected and check:
    Name badges available
    Where are toilets?
    Coffee/tea/drinking water available
    Smoking area if needed?
    Papers needed – especially scenario for Role-play (do not give out
       immediately)
    Expenses claim forms available to give out.


                                                                                      3
      You have a watch with a second hand to time Sermons
      Arrangements for lunch

On Candidates’ arrival, give name badge, check that they know where cloakroom etc
located and provide tea/coffee/ water.

Introduce yourself and explain that you are not part of the interviewing process, but
are there to host them and make sure they have what they need.

Make sure that they are prepared to give the four minute sermon or talk and answer
questions such as; they may use notes, visual aids. If they use a reading etc it will not
count in the 4 minutes. All candidates are together for this. They will not see one
another’s role-play.

Sermon Exercise
You will need to time these. Only begin timing as the sermon / talk begins – ignore
any initial information such as expected audience, Bible or Koran text used, etc.

Explain to Candidates that at 3 minutes and 30 seconds you will raise a hand to
shoulder height – they then have a further 30 seconds. At 4 minutes raise your hand
high, and Candidate is expected to stop at the end of the sentence.

Role-play Exercise
This is the busiest part of the duty, as you have to look after both the Candidates and
the Role –player. Check when the Role-player arrives that there is a separate waiting
room for them, away from the Candidates.

Give the first candidate the scenario immediately following the sermon. The others
should be given the scenario in succession about 20 – 25 minutes apart, so that each
has the same amount of time to prepare. The role-play is done in the same order of
candidates as the sermon.

Ask all Candidates to check back with you at the end of the role play for a very short
de-brief, to ensure that the situation has not rattled or upset them and that they have
got ‘out of role’.

Ask the Candidates not to compare notes or discuss the role-play until all have
completed.

When the Board members are ready, the candidate goes to the room, where they will
be invited to move chairs etc to a convenient position for them to deliver the bad
news. Bring the Role-player as ‘prisoner’ immediately. Role-player knocks on the
door, at which point the candidate as ‘Chaplain’ takes over.

Either the candidate terminates the interview at a suitable point (about 10 minutes) or
the Board will do so. The role-player will return to their room, followed by the
Candidate after a few further questions from the Board.

You need to be able to:
    Check that the role-player is OK


                                                                                          4
   Debrief the Candidate
   Be ready for the Board to call the next candidate
   Make sure that you are keeping up with giving the scenario to the next
    Candidate

At the end, check that the role-player is feeling OK.

The Board members would be grateful to see the role-player to hear their very
brief feed-back before s/he leaves.




                                                                                5
Interviews

   These take place either beginning before a lunch break, or after. There will be a
   sandwich or other lunch provided which you eat with the Candidates.

   Interviews last about 40 – 45 minutes. It is OK for those not immediately needed
   to take a stroll, but ensure that they return in good time.

   Give out Travel Expense forms. Mileage is 26p per mile. Train ticket receipts etc
   need to be the originals. You can take back the claim forms or candidates can
   forward them to Chaplaincy HQ

   When the final candidate goes in to Interview, you can leave.

   Thank you for undertaking this important task.




                                                                                       6
ROLE PLAYER NOTES
Some hints for role-players at Chaplaincy Recruitment Boards

Appearance

Please dress in a way that suggests you are a prisoner. If possible, jeans and a blue &
white prison shirt can help you to ‘get in role’

Scenario

You will get exactly the same scenario as the candidates. It is up to you to think
about developing a character for Bill Jones? Nancy Robinson Please read the scenario
carefully, noting that you have already met ‘the Chaplain’. However, you may not
have decided to become a member of the congregation – or to follow any specific
belief...

Manner and attitude

We do want to test the abilities of the candidates, but please avoid the extremes of
violence, bad language or aggression. It is important that some sort of dialogue can
develop so that the assessors can judge the candidates’ competencies. Similarly,
storming out of the room is not really an option.

Consistency

What we want to aim for a consistent opportunity for each candidate so please decide
the general trend of your response. However, obviously you will react differently
depending on whether the Chaplain’s handling of the situation seems caring and
appropriate, or uncaring or insensitive. You may want to react to any inappropriate
touching if you appear upset.

Debriefing

The host will check that you are feeling OK between role-play sessions. At the end
s/he will give you a short final debrief.
Usually, the assessors like to speak to you about your impressions – so you might like
to jot down two or three points about each candidate as you go along so that you can
recall each session.




                                                                                       7
                    Role Play Exercise (Female role player)
The Scenario:
On arrival at the prison this morning you have received news from an officer concerning the
death of a relative of prisoner Nancy Robinson.

The prisoner is serving a nine-year sentence for manslaughter, the victim being her violent
husband. She has served just three years of her sentence to date. Her sister Jill, has been a
constant support to her, but due to illness has not been able to visit her for the past six
months. Other members of her family, who have been less supportive in her case, have kept
from her how ill her sister has been and have made excuses for her lack of visits.

The message received at the prison from the prisoner’s brother in law, Jill’s husband; state
that her sister has died of a heart attack. The information has been formally checked by
prison staff.

You have met Nancy Robinson once before when she asked to see you to talk about her
offence, to explore with you some questions about the Christian faith and to ask for a Bible.

Nancy is being brought to your office in the Chapel and you are to inform her of the death of
her sister.

General:
    You will be asked to play the role of a Chaplain dealing with a prisoner.
      However, Prison service experience is not a pre-requisite.

     The competencies tested in this exercise include how you utilise the limited
      information available to you; communicating clearly; care and concern for
      individuals in a Christian context.

     In the course of the exercise you should do what feels right and at your own
      pace. You should not feel pressured by time. If you obviously get to a point
      beyond which you cannot go, then you may terminate the interview. Otherwise
      it will be stopped by one of the assessors at some convenient moment. Do not
      worry if you do not seem to have reached any kind of resolution.

     The ‘prisoner’ will leave the room; you should stay for a few follow up questions
      from the assessors.

     After the exercise, someone will de-brief you to help you return to normality.
        Please do not miss your opportunity for this short de-brief.




                                                                                                8
        Role Play Exercise (Male Role Player)
The Scenario:
On arrival at the prison this morning you have received news from an officer concerning the
death of a relative of prisoner Bill Jones

The prisoner is serving a ten year sentence for armed robbery. He has served just three years
of his sentence to date. His mother has been a constant support to him, but due to illness has
not been able to visit him for the past six months. Other members of his family have kept from
him how ill his mother has been and have made excuses for her lack of visits.

The message received at the prison from the prisoner’s father, state that Bill’s mother has
died of a heart attack. The information has been formally checked by prison staff.

You have met Bill Jones once before when he asked to see you to talk about his offence, to
explore with you some questions about the Christian faith and to ask for a Bible.

Bill is being brought to your office in the Chapel and you are to inform him of the death of his
mother.

General:
    You will be asked to play the role of a Chaplain dealing with a prisoner.
      However, Prison Service experience is not a pre-requisite.

     The competencies tested in this exercise include how you utilise the limited
      information available to you; communicating clearly; care and concern for
      individuals in a Christian context.

     In the course of the exercise you should do what feels right and at your own
      pace. You should not feel pressured by time. If you obviously get to a point
      beyond which you cannot go, then you may terminate the interview. Otherwise
      it will be stopped by one of the assessors at some convenient moment. Do not
      worry if you do not seem to have reached any kind of resolution.

     The ‘prisoner’ will leave the room; you should stay for a few follow up questions
      from the assessors.

     After the exercise, someone will de-brief you to help you return to normality.
        Please do not miss your opportunity for this short de-brief.




                                                                                              9
Briefing for Sermon Exercise
You should prepare to do the Sermon Exercise if you are authorised to preach within
your faith tradition.

If you are not authorised to preach, or preaching does not form part of your faith’s
tradition and practice, you should prepare one of the options in the Presentation
Exercise.

Sermon exercise:

1. You are asked to prepare a four minute sermon /homily to deliver to the group of
   Board members & other candidates, but as if to a prison congregation.

2. The time limit is to be strictly observed. If you take up the full four minutes one
   of the assessors will indicate this is so, and you must then complete your sentence
   & finish.

3 Any preaching is a costly and revealing business, and in recognition of this there
  will be a moment of silence after each short sermon.

4 The competencies to be assessed in this exercise are the ability to communicate
  clearly and effectively and the relevant faith content of your message.




                                                                                       10
Presentation Exercise
Exercises for candidates not authorised to preach.

1       You are asked by a group from your faith community to speak on:
    ‘Why should we bother working with those who have been found guilty of crime
    when there are so many more deserving groups of people needing our care &
    attention?’

You have 4 minutes to state your case, as if addressing such a meeting.


    2   In order for you to run study groups about your faith for prisoners, you need to
        recruit some volunteers from your faith group. Make a speech to a meeting of
        your faith community; explaining why it is valuable and justified for
        volunteers to work with prisoners.

You have 4 minutes to state your case, as if addressing such a meeting.


    3   A prison has approached you, as a representative of your faith community, to
        help a prisoner who has converted to your faith whilst in prison to attend your
        place of worship/meeting. The prisoner has served a four year sentence for
        burglary, but all reports say that he is likely to be free of crime in future, if
        given support. Make a speech to your faith community persuading them that it
        would be a good thing to help the ex-prisoner.

You have 4 minutes to state your case, as if addressing such a meeting.


    4   A secondary school, which has no particular link with any one faith, has asked
        you to take part in a Religious Education class for 30 twelve year old pupils,
        boys and girls. They ask you to talk about ‘what my faith believes about
        punishment’ you have four minutes to speak to the students.

    Give the talk as you would deliver it to the class (remember, you have four
    minutes).




                                                                                      11
       CHAPLAIN RECRUITMENT                                                Name:


                       Weighting Assessed   Mark Awarded         Total   Comments
Competency                       by
                                            4    3     2    1
Communication          5        Sermon


                                Role Play


                                Interview

Faith Specific
Knowledge              5        Sermon


                                Interview

Interpersonal Skills   5
Leading                         Role Play
Team working
Managing difficult
situations                      Interview
Conflict resolution
Commitment to          5
Diversity                       Interview

Community              3
Experience                      Interview

Budget / Finance /     2
Report Writing                  Interview



Signed: ……………………………………………
                                            Grand Total

Print Name: ………………………………………………………………                       Date: …………………
                                                                                    12

				
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Description: Direct Line 01788 834162