Event Planning Checklist by demandmetric

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									Event Planning Checklist
Purpose

The purpose of this tool is to provide a checklist to organize event-planning activities before,
during, and after the event.



Event Planning Checklist

Done     Pre-Event Tasks                                   Completed       Notes
         Invite Attendees and Send Pricing Details         Enter Date

         Make Reservations with Hotel/Catering etc.        Enter Date

         Determine Required Suppliers, i.e. Security       Enter Date

         Confirm Key Note Speaker Attendance               Enter Date

         Line up Audio/Visual Crew if recording podcast    Enter Date

         Determine Printing Requirements/Pricing           Enter Date

         Create Badges or Credential Name Tags             Enter Date

         Ensure Signage & Programs are Ordered             Enter Date

         Discuss Event Team Roles & Responsibilities       Enter Date

         Post Event on Website/Write Press Releases        Enter Date

         Confirm Attendance with Phone Follow-ups          Enter Date

         Review and Confirm Final Event Budget             Enter Date

Done     Event Tasks                                       Completed       Notes

         Confirm that all equipment has arrived OK         Enter Date
       Conduct Pre-Event Meeting with Event Team       Enter Date

       Check Venue Rooms: ensure staffed & ready       Enter Date

       Find Local Restaurants/Attractions to suggest   Enter Date

       Conduct Registration Process & Kick-off         Enter Date

       Ensure all Speakers/VIPs are prepared           Enter Date

       Conduct Rehearsals for Speakers/Workshops       Enter Date

       Check sound/lights or other AV equipment        Enter Date

Done   Post-Event Tasks                                Completed    Notes

       Conduct Post-Project Evaluation & Budget
                                                       Enter Date
       Review to determine real costs for event

       Perform Tradeshow ROI Calculation               Enter Date

       Score Leads with Lead Scoring Index             Enter Date

         Score Leads with Lead Scoring Index              Enter Date

								
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