Sales PowerPoint Template Location of Files by mimama

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    Sales PowerPoint Template Location of Files




    Location of PowerPoint Template

■   The new Common Sales PowerPoint Template can be found in:
     K:drive/
        Common_Sales_PowerPoint_Template/
              PowerPoint_Templates




    PowerPoint Template Options

■   There are four (4) PowerPoint Templates to choose from,
     each with a different title side option.

    A. Historical_ImageStrip_Template.pot
    B. Users_ImageStrip_Template.pot
    C. Technology_ImageStrip_Template.pot
    D. Single_Customized_Image_Template.pot




    Other Folders

■   Within the Common_Sales_PowerPoint_Template Folder, you'll also find
    the Image Gallery Folder with over 100 images to choose from.




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    Sales PowerPoint Template How to Choose a Template



    ■   All the PowerPoint Templates use the same design for the "interior" pages.
        The difference is that each of the four (4) templates has a different Title Slide.
    ■   Decide on which Title Slide you want to use, and select the corresponding
        PowerPoint Template.


    Four Title Slide Options                                  A.

A. Historical_ImageStrip_Template option
■   This Title Slide uses an image strip to show a
     timeline through technology.
■   Use this option if you want to refer to the
     heritage of IEEE while also showing that IEEE
     is on the cutting edge of technology.
                                                              B.

B. User_ImageStrip_Template option
■   This Title Slide uses an image strip showing
     people using technology.
■   Use this option for a more customer focused
     approach.

                                                              C.
C. Technology_ImageStrip_Template option
■   This Title Slide uses an image strip to show a
     scope of technologies.
■   Use this option to show the range of
     technologies covered by IEEE.


                                                              D.
D. Single_Customized_Image_Template option
■   This Title Slide has a customized image space.
■   Use this option if you want to use a specific
     image for your title slide.
■   You can access these images within the Image
     Gallery in the K:drive (see page 8).


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    Sales PowerPoint Template Applying the Template



    How to Apply the PowerPoint Template

■   How to apply the PowerPoint Template
    to a new presentation

■   Open Microsoft PowerPoint.
■   Go to: File>New
■   On the task pane (normally located on the right side of
     your monitor), select "From Design Template".
■   Once "From Design Template" is chosen, select "Browse"
     at the bottom of the task pane. See Figure 2.
■   This will open up a window where you can browse and
     select one of the four Common Sales PowerPoint
     Templates.                                                                               Figure 1
■   The templates are located in:
    K:drive/Common_Sales_PowerPoint_Template/PowerPoint_Templates
■   Now you can start creating your presentation
■   To add a new interior slide, go to: Insert>New Slide

                                                                                              Figure 2

■   How to apply the PowerPoint Template to an existing presentation

■   Open your existing PowerPoint presentation within Microsoft PowerPoint
■   Go to: Format>Slide Design
■   The task pane (normally located on the right side of your monitor), will display the
     "Design Template" window.
■   Go to the bottom of the task pane and select "Browse" at the bottom of the task pane.
■   This will open up a window where you can browse and select one of the four Common
     Sales PowerPoint Templates.
■   The templates are located in:
    K:drive/Common_Sales_PowerPoint_Template/PowerPoint_Templates
■   The new Template you've chosen will be applied to your existing presentation.
■   If you find that some of the text boxes are not formatting to the new Template, that
    is because your old presentation had elements that overrode its Master Template. In
    order to fix this, you will have to copy and paste the content into the existing text boxes
    provided within the new Template.


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    Sales PowerPoint Template How to Use the Template



    How to Use the Title Slide

■   The four (4) Title Slides can be broken up into two (2) categories:
     Image Strip and Single Customized Image

■   Image Strip Option*:

                                                                                     Header bar
                                                                                     (uneditable)


Title of
Presentation
(editable)



Presentation
Information
(editable)



                                                                                     Image strip
                                                                                     (uneditable)


                                                                                     Footer bar
                                                                                     (uneditable)
                                                IEEE Masterbrand
                                                  (uneditable)

                  The background of this title slide includes the header and footer
                  bars, image strip, and IEEE Masterbrand. All background elements
                  are uneditable.
                  The title of your presentation is editable. Customize it to fit your
                  presentation. Try to keep the title within two (2) lines of text. The
                  more concise the title, the easier it'll be to read at a distance.

                  The presentation information is editable. Normally, this would include
                  the Presenter's Name, job title, and date of the presentation.

* The guidelines shown here apply to ALL three (3) of the Image Strip Templates:
  Historical_ImageStrip_Template (shown here), User_ImageStrip_Template,
  and Technology_ImageStrip_Template.


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    Sales PowerPoint Template How to Use the Template



    How to Use the Title Slide (continued)

■   Single Customized Image Option:

                                                                                    Header bar
                                                                                    (uneditable)
Title of
Presentation
(editable)                                                                          Blue background
                                                                                    (uneditable)




Presentation
Information
(editable)
                                                                                    Single
                                                                                    customized image
                                                                                    (editable)



                                 IEEE Masterbrand
                                 (uneditable)

                 The background of this title slide includes the header and footer
                 bars, blue background, and IEEE Masterbrand. All background
                 elements are uneditable.

                 The title of your presentation is editable. Customize it to fit your
                 presentation. Try to keep the title within two (2) lines of text. The
                 more concise the title, the easier it'll be to read at a distance.
                 The presentation information is editable. Normally, this would include
                 the Presenter's Name, job title, and date of the presentation.


                                  The image area of this title slide is editable.
                                  See Figure 1. You can customize your presentation
                                  by importing an image from the Image Gallery
                                  (see page 9). Remember to keep your image within
                                  the white space. Do not extend the image into the
                                  blue area.
Figure 1
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    Sales PowerPoint Template How to Use the Template



    How to Use the Interior Slides

■   All Interior Slides follow the same format:

                                                                                       Header bar
Title of                                                                               (uneditable)
Presentation
(editable)


Body copy
(editable)




Customized
bullets




                                                                                      IEEE Masterbrand
                                                                                      (uneditable)
                                                                                      Footer bar
                                                                                      (uneditable)

                 The background of this title slide includes the header and footer bars,
                 and IEEE Masterbrand. All background elements are uneditable.

                 The title of your slide is editable. Customize it to fit your presentation.
                 Try to keep the title within two (2) lines of text. The more concise the
                 title, the easier it'll be to read at a distance.
                    ■ The Title Font=Arial Bold, 36 pt. Blue



                 The body copy area is editable.
                   ■   Use the text box already provided within the template to add your
                       copy. Adding new text boxes may override the Master slide formatting.
                   ■   Use an Arial Bold Green font to pull out important information.
                       Keep this consistent throughout all your presentations.
                   ■   It's good practice to keep your body copy to 6 words per line, and
                       6 lines per slide. It's better to have multiple slides than one long slide.



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    Sales PowerPoint Template How to Use the Template




    How to Use the Color Scheme




Figure 1

■   Custom color scheme:
    A custom color scheme has been created
    for the PowerPoint Templates.
    ■ All titles will be in blue text.

    ■ All body copy will be in black text, with the

      exception of accented text, which will be in
                                                        Figure 2
      Arial Bold Green.


■   How to access the color scheme:
    ■ Go to: Format>Slide Design

    ■ This will bring up the Slide Design window in

      the task pane (normally on the right side of
      your monitor).
■   Select: Color Schemes
■   By default, the appropriate color scheme will
    already be selected. See Figure 3.
■   These colors will also automatically appear in
    your color palettes.                                Figure 3



■   Applying the color scheme:
     It's good practice to use the provided
     color scheme for your charts as well.
    ■ The color scheme will automatically apply any

       new charts you're creating.
    ■ You can change these colors to fit your chart,

       but try to stay within the colors of the color
       scheme.

                                                        Figure 4


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    Sales PowerPoint Template The Image Gallery




    Imagery Location

All Imagery is located under:
K:drive/Common_Sales_PowerPoint_Template/PPT_Image_Gallery

■   Image Gallery Folders:
■   The Image Gallery is divided up into two (2) folders:
    /PPT_Image_Gallery/Headshots_for_PPT_Template
    /PPT_Image_Gallery/Image_Gallery_PPT_Template
■   Headshots_for_PPT_Template include all the headshots available within
    Sales & Marketing. These images have been formatted to fit within your
    PowerPoint presentation.
■   Image Gallery_PPT_Template include all other images available for use
    within your PowerPoint presentation.
■   Images with a "~" before the file name (ex. ~computer_man6.png)
    are ideal for use within the Single_Customized_Image_Template.




    How to Request New Images

■   You can request specific images to be added to the Image Gallery.
■   You can also request a specific image to be replaced within any of the
    three (3) Image Strip Template Title pages.
■   Simply ask your Marketing Manager to make an image request for you
    through Creative Manager Pro.
■   Don't forget to leave enough time for us to process your request.
■   We will also make quarterly updates to the Image Gallery so that your
    image options will continue to grow.




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    Sales PowerPoint Template Image Gallery



    How to Import an Image into Presentation

■   How to import an image into the
    Single_Customized_Image_Template Title Slide
■   Once you have the Single_Customized_Image_Template
    open to the Title Slide, go to: Insert>Picture>From File
■   Browse for the Image Gallery location within the K:drive.
■   Select the image you'd like displayed in your presentation.
■   HINT: In the "Insert Picture" window, select the pull down
    for viewing thumbnails.
                                                                  Figure 1
■   For the Title Slide, you can set the images to 100% by
    double-clicking on the image and selecting the "size" tab.
■   Remember to keep the image within the white area of
    this Title Slide. See Figure 2.

* Images within the Image Strip Template are uneditable.
  Requests to change these images can be made through
  your Marketing Manager.                                                    Image Area


■   How to import    image
    How to Import an Image into any Interior Slide
                                Presentation continued
                                                                  Figure 2
■   Importing an image into the Interior Slides is the
    same as importing an image into the Title Slide
    (see above).
■   Once the image has been placed within your slide,
    you can double-click on the image to bring up
    the formatting dialog window. Here you'll be able to
    adjust the image to fit your slide.
■   It's best not to crop or distort the images.
■   Remember to mind the masterbrand.
    Do not cover or place images too close to the
    IEEE Masterbrand. See Figure 3.
                                                            Figure 3




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    Sales PowerPoint Template Best Practices




    Best Practices to Keep In Mind


■   It's better to have multiple slides under the same title, rather than one really
    long slide. Try not to put too much information into any single slide.

■   A good rule is to keep the your body copy at 6 words per line, and 6 lines per
    slide. That way, your audience will have an easier time reading each slide.

■   The titles of your presentation should be within two (2) lines of text.

■   Use the text boxes provided within the PowerPoint Template. Creating new text
    boxes may override the Master Slide formatting.

■   Keep your presentations consistent by using the color scheme provided.

■   Use Arial Bold with the Green accent color to pull out important information.

■   Images with a "~" before the file name (ex. ~computer_man6.png) are ideal for
    use within the Single_Customized_Image_Template.

■   Headshots are also great to use within the Single_Customized_Image_Template

■   Mind the Masterbrand! Do not cover or place images too close to the
    IEEE Masterbrand.

■   Have fun creating effective and powerful presentations!




                                                                                       06-MRKT-0082 01/07

								
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