IC-Fact Sheets

Document Sample
IC-Fact Sheets Powered By Docstoc

     Welcome to the IslandCharme.com
      This form is necessary to provide a complete and accurate description of your hotel
      to our customers… your future clients.
     Please ensure you complete these forms in English and as detailed as possible (in
      Microsoft Word, please). If you already have available other languages than
      English...such as for example German, Spanish etc., kindly attach them also at the
If you have any doubts, please feel free to contact us, your IslandCharme.com team, by
email: contracting@islandcharme.com

  Property/Hotel Name:

  Hotel ID-Code: (To be completed by IslandCharme)


  Postal Code:
  Web address (URL):

  Star rating, if applicable (1-5):
  (Star rating is subject to approval)

  IC-Form: Hotel Information, rev. 20080904                             Page 1 of 10

Please provide a brief description of your hotel/property:

Please provide a detailed description of your hotel/property and its location.
Please include relevant architectural features (date and style of building), rooms and
their features as well as nearby landmarks or points of interest (with distance).

Describe any amenities, services and activities that you offer your guests, including
any activity programs or excursions organised.

Please note that all descriptions provided are subject to editing by the IslandCharme Team.

IC-Form: Hotel Information, rev. 20080904                                  Page 2 of 10
   Property/Hotel Name:

   Company name:

   Tax ID:


   Phone:                                   +


   Province / Island:

   Postal code/ZIP:

   Name Hotel Manager/Director:

   Manager E-mail:

   Manager Phone:                           +

   Name Accounting Manager:

   E-mail for invoicing:

   Phone Accounts Department:               +

   Name Reservation manager:

   E-mail Reservations:

   Phone Reservations:                      +

   Fax Reservations:                        +

   Signature:                               ______________________________

   Name in print:


   Date:                                    24/02/2010

IC-Form: Hotel Information, rev. 20080904                                    Page 3 of 10
Room amenities: (Please tick all those applicable to contracted room categories)
(Please tick all applicable, double click on the checkboxes!)
    Air conditioning                        Fax machine in room                 Safe (extra charge)
    Balcony                                 Fireplace                           Sat-TV / Cable-TV
    Bathrobes                               Hair dryer                          Separate tub & shower
    Bathtub                                 Hypo-allergenic bedding             Separate sitting area
    Bidet                                       on request                      Shower
    Bottled water in room (free)            Hydro Massage/Whirlpool             Slippers
    CD Player                               Internet access (extra charge)      Sofa bed
    Ceiling Fan                             Internet access (free)              Telephone
    Baby Sitting (at extra cost)            Iron/ironing board     on request   Terrace
    Coffee/tea making facilities            Kitchen                             Trouser press
    Complimentary newspaper                 Kitchenette                         Video player
    Cookware/dishes                         Makeup mirror                       Video game console
    Baby Cots available                     Microwave      on request           Voicemail
    Desk in room                            Mini Bar     on request             Wake-up calls
    DVD player                              Radio/Stereo                        Welcome Gift:___________
    Facilities for the disabled             Safe (free)                         Wheelchair accessibility
                                                                                Window opens

Additional room amenities:

Does the room rate include breakfast?

                                                                                Buffet      Full English
     Yes - please state whether Buffet/Full English/Continental/etc:            Continental


Half board/Full board:
Kindly list what is included in rate:

IC-Form: Hotel Information, rev. 20080904                                           Page 4 of 10
Property/Hotel amenities: (Please tick all applicable, double click on the checkboxes!)
    Air-conditioned public areas            Golf Hotel / Golf facilities      Sauna
    Airport transfer (free)                 Hair salon / Hair Dresser         Shoe shine
    Airport transfer (extra charge)         Internet public areas             Shopping on site
    Audio-visual equipment                  Internet public – wireless        Smoke-free property
    Ballroom(s)                             Laundry-/Dry Clean services       Non-Smoking rooms available
    Banqueting facilities                   Library / Reading Room            Snack Bar
    Bar/Lounge                              Marina on site                    Solarium
    Barbecue grill(s)                       Medical assistance available      Suitable for children
    Beauty salon                            Meeting room (small groups)       Swim-up bar
    Beach/Coast access (direct)             Max. persons: _____               Swimming pool - children's
    Business center                         Multilingual staff                Swimming pool - indoor
    Bicycles      Rental     Free           Mini Club / Kid’s Club            Swimming pool - outdoor
    Casino                                  Mini Golf                         Table Tennis
    Children’s Playground                   Mini Market                       TV Room
    Club house                              Money Exchange                    Thermal Bath
    Coffee Shop or Café                     Nightclub / Discotheque           Turkish Bath
    Daily newspapers in lobby               Parking (free)                    Tour assistance
    Concierge desk/services                 Parking (extra charge)            Transfer services
    Conference room(s) for                  Parking nearby                    Translation services
    Max. persons: ________                  Parking, Covered / Garage         Umbrella
    Credit Cards accepted                   Piano Bar                         Video Player
    Elevator/lift                           Patio                             Video library
    Entertainment activities                Pool Bar                          Water Sports
    Fireplace in lobby                      Porter                            Wedding services
    Fitness Center                          Private beach                     Wheelchair accessibility in
    Front desk (limited hours)              Restaurant(s) in hotel         public areas: (details):
    Front desk (24-hour)                    Room service (24 hours)
    Gift shop or newsstand                  Room service (limited hours)

Additional Hotel amenities/services: (please include details on parking costs, activity programs,

IC-Form: Hotel Information, rev. 20080904                                              Page 5 of 10
Room Description
Total number of guest rooms:___             ____Bungalows      _____Villas       _____ Apartments
Total number of floors:_____            Total number of buildings:_____
Please list all room categories offered on IslandCharme.com with bed types and any additional
room amenities offered that are NOT included in all rooms. Standard amenities in all rooms
should be listed in the section (Room Amenities):
Room Type: e.g. Double Room Deluxe
Size: _25__ m2: View:       Sea/Beach Mountain Golf City X Country Side Other:
Bed/s: e.g. One king size or two twin beds
Standard occupancy:_2__ / Max. occup.:_3___ / Max adults:_2___ / Max: children:_1___
Decor/furnishings: e.g. Bordeaux red colors with golden decors. Elegant caoba/mahogany
Additional amenities/features: e.g. These room types include Mini Bar, Flat Screen TV, Internet
access and sea view.

Room Type A (Name): ____________________________
Size: _____ m2: View: Sea/Beach Mountain Golf City                Country Side     Other:
Standard occupancy:_____ / Max. occup.:_____ / Max adults:_____ / Max: children:_____

Additional amenities/features:

Room Type B (Name): ____________________________
Size: _____ m2: View: Sea/Beach Mountain Golf City               Country Side     Other:
Standard occupancy:_____ / Max. occup.:_____ / Max adults:_____ / Max: children:_____

Additional amenities/features:

Room Type C (Name): ____________________________
Size: _____ m2: View: Sea/Beach Mountain Golf City               Country Side      Other:
Standard occupancy:_____ / Max. occup.:_____ / Max adults:_____ / Max: children:_____

Additional amenities/features:


IC-Form: Hotel Information, rev. 20080904                                       Page 6 of 10
Please list the nearest international airport, approximate driving time and distance.
Airport name:
Approximate driving time:           minutes       Distance:        kilometres
Please describe the best transport links from the airport to your hotel.
Include airport shuttle or train services and nearest train and metro stations.

Approx. taxi fare from     Nearest train/metro station:                   Distance (km):
Nearby points of interest:
Please list as many nearby attractions as you can (including a brief description, if possible) with
approximate distances (not walking/driving time).
               Name                                Description                   Meters       Kms










Way description / Driving direction (very important!)
Please provide a detailed driving direction from the airport to your hotel here:

Please tick any recreational activities found on site or near your property / hotel.

IC-Form: Hotel Information, rev. 20080904                                     Page 7 of 10
Activity                                On Site   Nearby   Activity               On Site          Nearby
Aerobics                                                   Racquetball/squash
Ayurveda Centre                                            Beach Volley
Basketball                                                 Rafting
Bicycle rental                                             Rowing or canoeing
Bird watching                                              Running track/path
Yacht Harbor                                               Sailing
                                                           Scooter/Motor Bike
Golf - driving range                                       Scuba diving
Mini Golf                                                  Snorkeling
Golf Course
Hiking/biking trails                                       Swimming
Horse riding                                               Tennis
Ice skating                                                Water skiing
Jet skiing                                                 Whale-watching
Motor boating                                              Windsurfing / Kites
Mountain biking                                            Yoga / Thai Chi etc.

Additional Room amenities/services:

Onsite Dining
Please list all dining options (restaurants/bars) offered on site and provide a full description.

IC-Form: Hotel Information, rev. 20080904                                           Page 8 of 10
Restaurant/Bar name: e.g. HEMINGWAY Bar/Bistro

Food type/specialties: e.g. A modern fusion of Florida and Cuban cuisine. House specialties
include Fish dishes. An extensive and select wine list is also available.

Decor/atmosphere: e.g. Colorful, modern furniture in a relaxed informal atmosphere with decent
Additional features/details: e.g. Breakfast, lunch and dinner daily. Vegetarian menu available.
Ambiance chill music. Weekly themed buffet.

Restaurant/Bar name:

Food type/ specialities:


Additional features/details:

Restaurant/Bar name:

Food type/specialities:


Additional features/details:

Nearby Dining
If your hotel doesn’t have a restaurant, please recommend two or more Restaurants nearby:
 1)                                         Type of Cuisine:
 2)                                         Type of Cuisine:

Check-in time:

Check-out time:

    Pets accepted                           Charge: _____________
    On Request
    Pets not accepted

Thank you for completing this form. Please send it to: contracting@islandcharme.com

IC-Form: Hotel Information, rev. 20080904                                 Page 9 of 10
City:_________________, date: __.___200_

Signed by: (Position)

_____________________________                    ________________________________________
Name (in print):                                                 (Stamp)

   Please ensure images are submitted according to the following specifications:

Hotel Photos:

Please provide your images either by:

     1) Sending digital images (in web resolution ) via email to graphic@islandcharme.com
     2) Sending digital images (in High Resolution for Print) on CD-Rom to:
        IslandCharme Graphic Department
        Carrer Des Corb, 29 – 10
        E- 07181 Cas Catala / Calvia
        Mallorca - Balearic Islands - Spain

We kindly ask you to provide us a minimum of 2 exterior images, 1-2 room images (1 for each
room type), 1 bathroom image and 2 general pictures (pool, restaurant, views, beach etc).

NOTE: Images must be at least 72 dpi for web use and 300 dpi for print. Furthermore, they must
be in JPG, TIFF or GIF format. We reserve the right to reject any photos that do not meet
IslandCharme standards.

IC-Form: Hotel Information, rev. 20080904                                Page 10 of 10

Shared By:
Tags: IC-Fact, Sheets
Description: IC-Fact Sheets