Docstoc

Budget 11_24_2007

Document Sample
Budget 11_24_2007 Powered By Docstoc
					                   11.4 Budget              Revised November 24, 2007                                                                                             Expenditures
                   1) Revenues:
                                                                                                                                 Revenue                          Notes: Expenditures are current for check
                                               Item                                             Description
                                                                                                                                  Budget                          numbers 1042 – 1054, 1055 – 1064, from 1/1/07
                   Donations                                                      Donations from community                           $50.00                       to 11/05/07,
                                                                                  awareness activities (i.e. Rock
                                                                                  Bend Folk Festival)

                   Grant                                                          Grants from Minnesota Waters                       1,500.00
                                                                                  program
                   Memberships                                                    $10 per year                                         225.00
                                                                                                      TOTAL REVENUE                 $1,775.00

                   2) Expenses:                                                                                                                                          Expenditures
                                                                                                                                 Expense           $1000 Grant       Monies      Remaining
                                               Item                                     Price/Unit            # of Units
                                                                                                                                  Budget             Budget         Expended       Budget
                   Lab – Total Phosphorous                                                        $32.50                   5        $162.50            $162.50
                                                                                                                                                                        $280.00         -$40.00
                   Lab – Chlorophyll ‘a’                                                           15.50                   5          77.50               77.50

                   Lab – E. Coli (if not accepted into Citizen’s                                                                                                         230.25        (152.75)
                   Monitoring Bacteria Project)                                                    15.50                   5            77.50
                   Lab – Gasoline Range Organics (GRO) – Water                                     70.00                   1            70.00             70.00
                   Lab – Diesel Range Orgranics (DRO) – Water                                      70.00                   1            70.00             70.00          260.00           0.00
                   Lab – Volatile Organic Compounds (VOC) – Water                                 120.00                   1           120.00            120.00
                   Lab – GRO – Sediment                                                            70.00                   1            70.00             70.00                          70.00
                   Lab – DRO – Sediment                                                            70.00                   1            70.00             70.00                          70.00
                   Lab – VOC – Sediment                                                           120.00                   1           120.00            120.00                         120.00
                   PH/Conductivity Meter                                                          200.00                   1           200.00            200.00          207.65          (7.65)
                   Integrated Sampler (Paul's Estimate)                                            50.00                   1            50.00             40.00            34.86         15.14

                   Postage (100 - training notices)                                                  0.39               100              39.00                             26.99         12.01

                   Deliver Samples to lab (6 trips at 70miles/trip)                                 0.41       420                        170.10                           47.30        122.80
                   Copy, Binding & Mailing Monitoring plan                                         25.00        10                        250.00                            5.87        244.13
                   Copy Monitoring Report + postage                                                 5.00        10                         50.00                            5.00         45.00
                   Meeting & Training                                                              57.95         2                        115.90                          114.60          1.30
                   Newspaper Ads (for public notices)                                              62.50         1                         62.50                           44.91         17.59
                                                                                                    TOTAL EXPENSES                    $1,775.00      $1,000.00        $1,447.43        $327.57
                   3) Balance: - ....................................................................................................     $0.00


                   4) In-Kind Contributions:
                                          Item                                               Description                           Value
                   Volunteer hours ($17.20/hour)                                  4 volunteers @ 60 hours and 2                    $5,504.00
                                                                                  volunteers @ 40 hours
                   Donated Supplies/ Phone calls                                  Envelopes/phone calls/boat and                       200.00
                                                                                  equip use

                   Mileage ($0.405 per mile)                             6 @ 50 miles pp                                               121.50
                                                                                    TOTAL IN-KIND VALUE                            $5,825.50
                   Note: The latest version of this document represents the current accountability.



b738e7a7-8995-405d-beed-b664713deb5a.xls Budget 11_24_2007                                                                                                                                          Date: 2/23/2010
      Expenditures                                            Quotes
                                                                                Instructions: Bring this form to meetings and use this area to record additional notes and details to post to this accounting spreadsheet.

      Notes: Expenditures are current for check
      numbers 1042 – 1054, 1055 – 1064, from 1/1/07
      to 11/05/07,




              Expenditures               Start at 1042                                  Quotes
          Monies      Remaining             Check                                                                                                                 Quote Details & Notes
                                                              Firm Quotes    Quoted Date                     Vendor
         Expended       Budget            Numbers
                                        1052 1058 1061               $0.00
              $280.00           -$40.00
                                            1062, 1064
                                             1053 1054                                                                                  This expense row does not include partial expenses and items
               230.25          (152.75)                                                                                                 carried by Bacteria Monitoring Program Barb L. These will be
                                                                                                                                        expensed later
                                                       1051
               260.00              0.00

                                 70.00
                                 70.00
                                120.00
               207.65            (7.65)          1043 1045                                                                              Forestry Supply Products
                 34.86           15.14               *1047                                                                              Ace Hardware
                                                 1044 1046                                                                              Return postage to DNR. LH Assoc Annual Cleanup DNR
                 26.99            12.01                                                                                                 Educational display collateral
                                                 1049 1050                                                                              Newsletter Postage, Cleanup with DNR Stuff
                47.30           122.80
                 5.87           244.13              1056
                 5.00            45.00         1042 1063
               114.60             1.30    1048 1055 1059                                                                                Trudi's Training Class Travel
                44.91            17.59         1057 1060
           $1,447.43           $327.57                              $0.00




b738e7a7-8995-405d-beed-b664713deb5a.xls Budget 11_24_2007                                                                                                                                                       Date: 2/23/2010
                                                            Lake Hallett Association Checkbook
                             Check/Deposit   Transaction    Account                                                            Payable
 Date        Transaction                                                         Deposit or Expense Description                           Carried to Budget as Expense Item
                               Number         Amount        Balance                                                              To
01/01/07 Beginning Balance                        $500.00      $500.00 Minnesota Waters Initial Grant Money
         Deposit                                $1,000.00    $1,500.00 Minnesota Waters Supplemental Grant Money
03/14/07 Expense                 1042               $5.00    $1,495.00 Reimbursement. Plan Postage to MN Waters office       Kevin P
                                                                                                                                         Copy Monitoring Report + postage
                                                                       in New Ulm, MN – Receipt received.
03/16/07 Purchase Invoice        1043             $148.60    $1,346.40 Conductivity Meter Purchase. Reimbursement:           Paul S.
                                                                       Forestry Products Invoice for ExStick pH Cond                     PH/Conductivity Meter
                                                                       Multi-Meter – Received.
04/30/07 Expense                 1044              $20.50    $1,325.90 Newsletter Postage. Forever 1st Class Stamps;         MPCA???     Postage (100 - training notices)
05/14/07 Purchase Invoice        1045              $48.45    $1,277.45 Reimbursement: Forestry Products Invoice for          Tom H.
                                                                                                                                         PH/Conductivity Meter
                                                                       ExStick Buffer Calibration Solutions.
  ????     Postage               1046               $6.49    $1,270.96 Send back DNR lead free a promotional displays and    Trudi
           reimbursement                                               give-away tackle samples. Used for education at the               Postage (100 - training notices)
                                                                       Lake Hallett Association Annual Cleanup
05/24/07 Mileage                 1047              $23.50    $1,247.46 Integrated Sample parts Reimbursement                 Paul S.
                                                                                                                                         Integrated Sampler (Paul's Estimate)
         reimbursement
05/23/07 Mileage                 1048              $60.00    $1,187.46 Mileage reimbursement for travel to receive         Trudi
                                                                                                                                         Need name of program and contact
         reimbursement                                                 Additional Monitoring Training from MnWaters (?).
05/24/07 Mileage                 1049              $23.80    $1,163.66 Trudi performs bacteria sampling tests & transports Trudi
         reimbursement                                                 sample to New Ulm Testing Lab. Training method                    Deliver Samples to lab (6 trips at
                                                                       verification in concert with rain event may 24. 58                70miles/trip)
                                                                       miles.
06/04/07 Mileage                 1050              $23.50    $1,140.16 Mileage to Lab. St. Peter to New Ulm. Deliver time- Trudi
                                                                                                                                         Deliver Samples to lab (6 trips at
         reimbursement                                                 sensitive collected samples for processing by MVLT.
                                                                                                                                         70miles/trip)
06/22/07 Plan Expense            1051             $260.00      $880.16 MVLT Lab Expense. DRO/GRO/VOC Water Test              Trudi       Lab – Gasoline Range Organics (GRO)
                                                                                                                                         – Water Lab – Diesel Range Orgranics
                                                                                                                                         (DRO) – Water Lab – Volatile Organic
                                                                                                                                         Compounds (VOC) – Water
06/10/07 Plan Expense            1052              $48.50      $831.66 MVLT Lab Expense. Phosphorus & Chlorophyll A                      Lab – Total Phosphorous Lab –
                                                                                                                                         Chlorophyll ‘a’
07/06/07   Plan Expense          1053             $156.31      $675.35 3-M Petri Film #M Invoice 7/6/2007 KM11822           Trudi        Bacteria Monitoring Program
07/26/07   Plan Expense          1054              $73.94      $601.41 Online Science Mall – Sterile pipettes               Trudi        Bacteria Monitoring Program
08/01/07   Plan Expense          1055              $50.00      $551.41 MN Waters Membership                                              Meeting & Training
09/16/07   Plan Expense          1056               $5.87      $545.54 Nelsons Printing – Bind the Sept monitoring plan for
                                                                                                                                         Copy, Binding & Mailing Monitoring plan
                                                                       display at Rock Bend Folk Festival 2007
09/16/07 Plan Expense            1057              $34.96      $510.58 Kinko's . LHA Sandwich Board Rock Bend Posters
                                                                                                                                         Newspaper Ads (for public notices)

  ???? Plan Expense              1058              $61.00      $449.58 MVLT Lab Expense. PM / Chlorophyll A                              Lab – Total Phosphorous
09/25/07 Plan Expense            1059               $4.60      $444.98 MN Waters                                                         Meeting & Training


     b738e7a7-8995-405d-beed-b664713deb5a.xls                                                                                                                 Print Date 2/23/2010
 09/25/07 Plan Expense                      1060                       $9.95              $435.03 Verico – Lake Hallett Web Site Renewal Domain
                                                                                                                                                                                        Newspaper Ads (for public notices)
                                                                                                  Name registration. Annual? Expires:
 09/26/07 Plan Expense                      1061                      $48.50              $386.53 MVLT – Chlorophyll A / Phosphorus                                                     Lab – Total Phosphorous
 09/26/07 Plan Expense                      1062                      $61.00              $325.53 MVLT – Chlorophyll A / Phosphorus. Includes
                                                                                                                                                                                        Lab – Total Phosphorous
                                                                                                  pickup charge
 10/20/07 Plan Expense                      1063                       $6.84              $318.69 Postage for Press Release
 11/05/07 Plan Expense                      1064                      $61.00              $257.69 MVLT – Chlorophyll A / Phosphorus. Includes
                                                                                                                                                                                        Lab – Total Phosphorous
                                                                                                  pickup charge




                                                                        Missing Expense Data
Expense Instructions
All expenses need to be reimbursed by submitting the original receipt. Expenses that are not properly receipted may not be honored. Certain items not receipted may be capitalized as
In-Kind contributions to the Lake Hallett Association. Items crossed out have been receipted by check are are list above.
                                                                                  Transaction
   Date                  Person and Expense Description                                                              Reason Not Expensed
                                                                                   Amount
 03/14/07 Paul – Reimbursement Plan Binding & Printing                                  $22.00 No Receipt turned in.
 05/14/07 Tom – Reimbursement For ExStick buffer solutions.                                    No Receipt turned in.
          Trudi – Receipt for Training Course                                                  No Receipt turned in.
 05/16/07 Postage reimbursement                                                          $3.38 Receipt without a check




                                                      Total Outstanding:                   $25.38


                                                        Receipt Upload to Web Site Information
Receipt Instructions
All physical receipts, invoices, expense related purchases will be scanned and loaded into the monitoring plan archive. This table indexes those scanned images. Links to the images
are available on the Monitoring Plan Page at www.lakehallett.com.
                                                                                Check Number
                           Receipt Description                                                                               File Name
                                                                                    Trace
Plan Postage to MN Waters office in New Ulm, MN                                     1042     LHA Mailing Receipt - Plan Postage.JPG
Forestry Products Invoice for ExStick pH Cond Multi-Meter                           1043     LHA Invoice 2007 – ForestrySuppliesInc.JPG

        b738e7a7-8995-405d-beed-b664713deb5a.xls                                                                                                                                                            Print Date 2/23/2010
                                                                1044
Forestry Products Invoice for ExStick Buffer Solutions          1045   To Get From Tom
Lake Shore Cleanup expense – Return Postage for DNR collertal   1046   USPostal_Receipts.JPG
Ace Hardware Receipt for Integrated Sampler Parts               1047   PaulExpense_IntegratedSampler2007.GIF
                                                                1048
                                                                1049
                                                                1050
MVLT DRO/VRO/GRO Testing Invoice                                1051   MVLT_VOC_Number1.JPG
MVLT Phosphorus & Chlorophyll A Testing Invoice                 1052   MVLT_VOC_Number2.JPG
                                                                1053
Online Science Mall Invoice for Bacteria Monitonring            1054   OnlineScienceMall_Pipettes.JPG



Lake Shore Cleanup expenses, trash bags, water, snacks.         Cash   Walmart – Sams01.JPG




        b738e7a7-8995-405d-beed-b664713deb5a.xls                                                               Print Date 2/23/2010

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:9
posted:2/24/2010
language:English
pages:5