Job Title Family Group Conference Co-ordinator by sdfsb346f


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									Job Title: Family Group Conference Co-ordinator
Job Ref: FGCC270
Macclesfield House, Oxford
37 hours per week


Closing Date:               Friday 7th December 2007

Interview Date:             Thursday 20th December 2007

You can apply online at:

To discuss the post further, please contact: Damian Griffiths on
01865 815957 or email

If you have any queries about completing your application form please contact
Violeta Corzo on 797383 or email


   1. Oxfordshire County Council

   2. Information on Directorate and Service Area

   3. Job Description

   4. Selection Criteria

   5. Information for applicants on terms and conditions

   6. Recruitment Charter

   7. Application form (If receiving postal pack).

      Please quote the job reference on all correspondence
                  Oxfordshire County Council
The County Council is the main provider of local government services in
Oxfordshire, employs approximately 22,000 people and has a budget of
around £740m. We are committed to providing cost-effective public services
which meet the needs and expectations of Oxfordshire residents.
We are a four star authority, our objectives are low taxes, real choice and
value for money.

The Council is organised into five Strategic Directorates and the Chief
Executive’s office as shown below.

The County Council management Team consists of the Chief Executive and
five Strategic Directors.

       CORPORATE CORE                          SOCIAL & COMMUNITY
Chief Executive – Joanna Simons                Director – John Jackson

   Director – Richard Dudding                Director – Janet Tomlinson

       COMMUNITY SAFETY                        DIRECTOR FOR PUBLIC
                  &                                     HEALTH
          Shared Services                   Director – Jonathan McWilliams
        Director – John Parry

The County Council Management Team (CCMT) consists of the Chief
Executive, the four strategic directors and the Head of Finance and

The Council has adopted a set of values, which guide everything we do.
They are:

       Customer Focus
       Honesty
       One Team
       Involvement
       Can do
       Effective and Efficient
                    Directorate Information
Children, Young People & Families
Director: Janet Tomlinson.

The directorate has lead responsibility for planning and commissioning
services for children and young people in Oxfordshire. The purpose of the
directorate is to improve the outcomes for children and young people against
the five outcomes set out in the Children Act 2004. They are:

      Be healthy
      Stay safe
      Enjoy and achieve
      Make a positive contribution
      Achieve economic well-being

The directorate has secured a strategic planning and delivery framework in
conjunction with our partners and stakeholders in the health services, schools,
the police, the district councils and the other statutory and voluntary agencies
that we work with. We will be successful if we can exercise a community
leadership role integrating the work of all services to develop resilient, high
achieving, young people. In so doing, we have a particular focus on
vulnerable children and those children who, for whatever reason, have
disadvantage to overcome to be able to fulfil their potential. The strategies
that are being developed under the overarching framework of our Children &
Young People's Plan will be many and varied. What is clear is that if we
cannot demonstrate how what we do makes a difference to the five outcomes,
we must be rigorous in challenging why we do it.

Structure of the Children, Young People & Families Directorate

To support the director, the directorate has been structured around three main
service areas (Early Years & Family Support; Children & Young People and
Educational Effectiveness), each of which is responsible for the professional
leadership of a wide range of associated services. The three service areas are
supported by a fourth service (Strategy & Performance) that brings together
the strategic planning, business management, resourcing and performance
management functions of the directorate.

Key business support functions are - for the time being at least - being line
managed within or procured by Strategy & Performance. The intention is to
ensure that Heads of Service have the appropriate business support to enable
them to manage the large and diverse operations with their sphere of
operation. In Educational Effectiveness, we have brought together all of the
structural, planning and operational support for schools, discharging our
statutory duties to schools as well as offering a wide range of traded services.
This enables us to know our schools well and so be better placed to identify
schools of concern and act collectively to support them. Thus, the oversight of
the services to schools rests under the general direction of the Head of
Educational Effectiveness, while the line management accountability for these
services is through the Strategic Managers, and the Head of Strategy and
Performance to the Director.

Oxfordshire County Council is in the process of reviewing the provision of
support services, including Finance, to its operational directorates with the
intention of establishing shared service arrangements. Over a period of time
this is likely to change the structures needed to support the finance function in
CYP&F and potentially in schools as well.

             Children, Young People and Families Directorate

                             JOB DESCRIPTION

Job Title: Family Group Conference Co-ordinator
Service: Children and Families
Team: Safeguarding & Quality Assurance
Grade: G12, scp 41-44
Hours: 37 per week
Responsible to: Family Group Conferences Manager
Responsible for: Convening Family Group Conferences in partnership with
families and professionals
Budget responsibilities: None

Main Purpose(s) of the job:

* Family Group Conference (FGC) Co-ordinators will be responsible for
providing high quality Family Group Conferences within Oxfordshire. They will
receive referrals for FGC and work closely with children, families, agency staff
and communities to deliver family group conferences.

* Co-ordinators will facilitate FGC referrals within Children’s Services,
ensuring the greatest participation by family members and service staff.

* Co-ordinators will provide advice, support and training to agency staff to the
appropriateness of FGC referrals, support staff and other agencies with FGC
practice, and facilitate the conferences based on agreed departmental
guidelines. These will cover preparation, planning, chairing and reviewing the

* A team of employed co-ordinators will work alongside a small number of
sessional co-ordinators as part of a county-wide FGC team. Employed co-
ordinators will offer advice and practice support to the sessional co-ordinators.
They will be located in the centralized FGC team but each co-ordinator will be
allocated a geographical area to cover. They will help promote the practice
and principles of FGC and build on the existing FGC services and structures
in Oxfordshire.

* The Co-ordinators will contribute to the research and evaluation effort to
understand and measure the effectiveness of FGCs as part of the overall
service development and improvements in Oxfordshire. They will develop
local, national and international links with other Family Group Conferences
projects and ensure Oxfordshire incorporates any new initiatives/research
information from these projects.
* This post holder is responsible for ensuring that all relevant County policies
and procedures are adhered to and concerns are raised in accordance with
these policies

Main Duties:

* To accept and manage referrals for Family Group Conferences from linked
referring agencies.

* To act as co-ordinator for Family Group Conferences, facilitating the
involvement of children, families, professionals and community members.

*To support Family Group Conferences referrals that are allocated to
sessional Family Group Conferences co-ordinators and give active help and
encouragement to develop their practice.

* To provide advice and consultancy to professional staff and other agencies
about Family Group Conferences and advise on potential referrals.

* To work within the Family Group Conference/Collaborative Service to
promote and develop participative and empowering practices and services for
children and families.

* To provide training for referrers and other professionals and community
groups about the Family Group Conference model.

* To provide training for professionals who will be presenting information to
the Family Group Conference.

* To collect data for the Family Group Conferences evaluation process,
ensuring feedback from the conference is gathered from children, family
members and professionals.

* To take part in regular supervision, practice development groups and
training sessions to ensure good quality practice.

* To ensure that administration tasks of Family Group Conferences including
the initial conference and follow up review are completed.

* To promote the use of Family Group Conferences within Oxfordshire.

* Undertake other duties as required by the Children’s Services Manager in
relation to the implementation of Family Group Conferences.
Selection Criteria

Directorate: Children, Young People & Families
Job Title: Family Group Conference Co-ordinator
Job Ref. No: FGCC270
Grade: G12, scp 41-44

Educational achievements, Qualifications, Training and Knowledge:

* As this is a new approach to work in this field with children, young people
and families, a range of formal or informal qualifications may have formed the
basis for the success applicant to have developed the skills and experience
required. However, it is likely that considerable previous work experience
and/or a recognised qualification in a relevant profession (e.g. social work,
health, youth justice, education, community work) would be essential to carry
out the requirements of the role.
* Knowledge and understanding of families, family process and dynamics.
* Knowledge and understanding of decision making processes in groups
* Knowledge and understanding of the principles and processes of Family
Group Conferences
* Knowledge and understanding of the children and young people’s needs

* Experience in a field directly relevant to the provision of social health,
education, youth justice or community services resulting to children and young
* Experience of organising, chairing or regularly participating centrally in
meetings/conferences involving family members and children and young
* Experience of liaising and negotiating with other agencies and a range of
professional staff

Job related aptitude and skills:
* Ability to communicate effectively, verbally and in writing with children and
* Ability to negotiate and mediate in a range of situations with individuals and
agencies from diverse backgrounds.
* Ability to work independently and be self motivated
* Ability to be an effective administrator and maintain clear written records and
basic IT skills.
* The ability to positively promote the service and to act in a public relations

Personal qualities:
* A commitment to empowerment and collaborative working and the key
principles of Family Group Conferences.
* To demonstrate those principles effectively in communications with all
stakeholders in the process.
* To demonstrate sensitivity to people from diverse family or cultural
* Commitment to anti oppressive practice.
* Energy, self-motivation and the ability to work independently.

Special Requirements:
* Can travel attend meetings over a wide area and at short notice.
* The ability to regularly travel long distances and to work outside usual
working hours to fit in with the needs of families.
* Satisfactory enhanced Criminal Records Bureau disclosure.


Equal Opportunities:
* Commitment to, and understanding of, the principles of Equal Opportunities
for all, in employment and the delivery of services

Management Competencies: (For Managerial posts)

Educational achievements, Qualifications, Training and Knowledge:

* Knowledge of the relevant legislation and statutory frameworks: including the
Children Act, Crime and Disorder Act etc.
* Knowledge or experience of working with research projects

* Experience of working with, and facilitation of, Family Group Conferences.
* Experience of having planned and delivered training events or programmes.
Job related aptitude and skills:

Personal qualities:

Special Requirements:
* Current driving licence


Equal Opportunities:

Management Competencies: (For Managerial posts)
   You can apply online at

   Applications should reach us no later than the closing date and time

   Please make sure that in your application you provide evidence of your
    achievements against the selection criteria, as this will be the basis of the
    shortlisting process.

   Please provide phone, fax and e-mail contact details for your referees
    where possible.

   Interviews will be held on the date on the date specified; candidates will be
    required to attend the selection process.

If you are unable to apply online please return your completed application to

Violeta Corzo
Recruitment & Retention Team
Oxfordshire County Council
Chiltern House
Garsington Road
Oxford OX4 2PG

Fax number: 01865 783125
           Recruitment Charter
What you can expect when you apply for a job with
          Oxfordshire County Council

 The County Council has adopted a Recruitment Charter, which sets out
  the standards which you can expect from Oxfordshire County Council
  during the recruitment process, including how your information will be
  held and used under the Data Protection Act (1998).

 Please let us know if we don’t meet these standards by ringing (01865)
  797384 or email

 The County Council will not base any part of its recruitment and
  selection process on your:

       ethnic origin                           sex
       age                                     marital or parental status
       religious belief                        sexual orientation
       involvement in a trade union            criminal convictions which
                                                 are “spent”

Any exceptions to this policy will be clearly set out in the application pack.

 The County Council welcomes applications from candidates with
  disabilities. We will make any reasonable adjustments to the
  recruitment and selection process that may be required to enable you
  to pursue your application, provided you let us know about these.

   If you have a disability and would like help with your application please
    contact the Oxfordshire Employment Service (an Oxfordshire County
    Council Service) on (01865) 791606.

   The advert will give clear contact details for further information. We aim
    to answer the telephone within five rings. In some cases you may be
    asked to leave an answer phone message. We will immediately
    acknowledge enquiries received by email.

   We aim to send an application pack to you within two working days of
    your request being received.
      The application pack will provide the basis for you to make an informed
       decision about whether to apply for the job. It will contain, as a
                     an application form
                     a copy of the job description
                     a copy of the selection criteria
                     information about the terms and conditions of the job
                     information about the selection process for the job
                     Information about how to apply
       The information above is also available online for most advertised
       posts at

      If you decide to apply online for a vacancy your online form will be
       received and stored securely in a dedicated location.

      If you complete your application form online you will be asked to sign it
       at interview.

      If you are handwriting an application form please write as clearly as
       possible. Alternatively you can request an application form in Microsoft
       Word format or apply online.

      Applications are welcome from candidates wishing to job share or work
       on a part-time basis unless the advert or application pack specifically
       indicates otherwise.

      We will acknowledge your application if you provide a stamped
       addressed envelope or postcard. If you have applied online you will
       receive confirmation of receipt by email.

      Please note that CV’s will only be accepted as supporting documents
       to a fully completed application form.

      The information you provide will be treated in confidence.

      Your details, once received, will be logged on a confidential recruitment
       database and the hard copy held in a secure filing system. Only
       authorised staff involved in the recruitment process have access to
       these details.

Eligibility to work in the United Kingdom

      The Asylum and Immigration Act 1996 requires us to check that you
       are entitled to work in the UK. Further details of evidence you will need
       to provide will be given to you before your interview or before starting
       work with us.
Declaration of Unspent Convictions

      It is the County Council’s policy that you declare any un-spent
       convictions when you are applying for a job with us.

      We are asking you for this information because, as a local authority
       providing public services, we have a duty to balance our commitment to
       help ex-offenders find work with our need to protect those in the
       Council’s care, receiving its services and the public.

      The Council’s policy states clearly that any relevant convictions are
       taken into account. Please refer to the disclosures policy for further

Declaration of Spent Convictions

      If the job you are applying for involves substantial access to children
       and/or vulnerable adults we also need you to declare any spent
       convictions on your application form as these posts are exempt from
       the provisions of section 4(2) of the Rehabilitation of Offenders Act
       1974 by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions)
       Order 1975.

      Details of the provisions of the Rehabilitation of Offenders Act 1974 can
       be found in the booklet produced by the Home Office called "Wiping
       the Slate Clean" (HMSO).

Sickness Monitoring

      We ask you to declare how many periods of sickness absence you
       have had in the last two years, and your referees will be asked to verify
       this information if you reach the final stages of the recruitment process.

      We ask you this because the Council regards high standards of
       attendance as important and we will wish to discuss and seek to
       overcome any issues that may prevent you from attending work

Equal Opportunities

      The recruitment monitoring section of the application form (which gives
       details of your sex, ethnic origin, date of birth and any disability) will be
       detached before the form reaches the selection panel and this
       information will not be made available to them. If you have indicated
       that you have a disability, the recruiting manager will be made aware of
       this to ensure that you are given an interview if you meet the essential
       selection criteria.
      The information you provide on the recruitment monitoring section will
       be held in confidence by the HR department and the details logged
       onto a confidential recruitment database. The information will be used
       for statistical purposes to enable the County Council to carry out its
       equal opportunities monitoring obligations.

      Oxfordshire County Council is an equal opportunities employer and is
       committed to promoting equality and social inclusion. The County
       Council operates a policy whose aim is to ensure that unlawful or
       otherwise unjustifiable discrimination does not take place in
       recruitment. To help the County Council monitor the effectiveness of
       this policy (and for no other reason) you are asked to provide the
       information requested on the recruitment monitoring section.


      Shortlisting will be carried out by assessing the evidence provided on
       application forms against the selection criteria.

      We will shortlist all disabled applicants who meet the essential
       selection criteria.

      It is Oxfordshire County Council’s policy to advertise vacancies both
       internally and externally wherever possible, and to give equal
       consideration to all applicants.

      We aim to tell you whether you have been shortlisted within two weeks
       of the closing date.

Selection process

      The manager responsible for making the selection decision will have
       completed training in fair and effective recruitment and selection.

      If you are invited to an interview or test, you will be given at least a
       week’s (i.e. 7 days) notice, unless stated otherwise in the

      If the job you are applying for asks for qualifications as essential
       selection criteria you will be asked to bring certificates to your interview
       to verify this information.

      You will be informed in advance about the selection techniques to be
       used. These will always relate directly to the selection criteria.

      If the selection process includes checks with the Criminal Records
       Bureau you will be advised how this is carried out.
     If the selection process includes psychometric tests, you will be sent a
      copy of the County Council’s policy on testing, together with practice
      papers. Psychometric tests will only be used and interpreted by
      appropriately trained staff.

     If you are invited to an interview, you will be told how much you can
      claim for travelling and other expenses. Expenses can only be claimed
      for travel to interview from within the UK.

     The final selection decision will be made by assessing against the
      selection criteria the evidence which the panel has obtained from your:

             application form             references
             interview                    any other tests or exercises used

     At your interview you will be told when you will hear the final outcome
      of your application. We aim to contact you within three working days.

     Feedback about your performance in the selection process will be
      provided on request. In the case of psychometric tests, this would be
      by a qualified test user.


     References will normally be obtained after interview for the preferred
      candidate. As part of your application we ask you to provide the names
      of at least two referees, one of whom must be your current Line
      Manager, or if you are not working your former Line Manager. If you
      have never worked you will need to provide the names of two people
      who can confirm that you meet the selection criteria for the job. We will
      ask on the application form if we can contact the referee without further
      authority from you. If you are already an employee of the County
      Council then for certain posts you may only be asked for one reference
      from your current Line Manager.

Medical Clearance

     All offers of appointment are subject to obtaining satisfactory medical
      clearance. You will be asked to complete a health questionnaire, and in
      some cases a more detailed questionnaire and/or medical examination
      may be required. If you are in any doubt about your health it is
      advisable not to resign from your current job before clearance is
Data Protection

      The personal data you provide during the recruitment process will be
       held on file for a period of 12 months, at which time they will be

          This publication is available on the web at
 Alternative formats of this publication can be made available
on request. These include other languages, large print, Braille,
               cassette, computer disk or e-mail

                  Please telephone: 0845 050 9500

Updated October 2007

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