PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS by Levone

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									PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS
200 Mount Airy Road, New Providence, PA 17560-9785
                                                                                     Phone: 717.786.7596
                                                                                  Facsimile: 717.786.2565
                                                                    Monday through Thursday, closed Friday
                                                                              Hours: 6:30 a.m. -4:30 p.m.
Board of Supervisors
C. William Shaffer, Chairman
Wayne S. Herr, Vice Chairman                                     Web Page: www.providencetownship.com
William H. Schall                                                E-mail: providence.township@comcast.net

                                                                          Meeting: First Monday, 7:30 p.m.
                                                ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
                                        SUPERVISORS MEETING
                                            August 4, 2008
The regular meeting of the Providence Township Board of Supervisors was held in the Township
Municipal Office on Monday, August 4, 2008. Present were Board Chairman C. William Shaffer, Vice
Chairman Wayne Herr, Member William Schall, Township Solicitor Melvin Newcomer, Road Foreman Jim
Grube, Zoning Officer Connie Peiffer, Secretary Vicki Eldridge and seventeen (17) observers.

The meeting was called to order by Chairman C. William Shaffer at 7:00 P.M. Mr. Schall offered prayer
followed by the Pledge of Allegiance.

Mr. Shaffer explained that each Supervisor received a copy of the written minutes from the July 7, 2008
Board of Supervisors Meeting. With no additions or corrections to the minutes, Mr. Herr made a motion,
seconded by Mr. Schall to approve the minutes. The motion was carried unanimously.

FINANCIAL REPORT
 Vicki Eldridge read the financial report.
 At this time, there were no comments made regarding the budget.

At approximately 7:05 p.m., Mr. Herr made a motion, seconded by Mr. Schall to enter into an Executive
Session to discuss personnel issues. The motion carried unanimously.

At approximately 7:20 p.m., Mr. Herr made a motion, seconded by Mr. Schall to come out of the
Executive Session. The motion carried unanimously.

PUBLIC COMMENT
 Wayne Sponseller commended the Township on its efforts to save the railroad tunnel on Hollow
   Road. He also shared other concerns regarding the rail line.
 Paul Hollinger commended the Township on its efforts to save the railroad tunnel on Hollow Road.
 Jere Charles inquired as to what the Township intends to do with the stone from the demolition of
   the tunnels.
 Susan Barry expressed concerns regarding Main Street. In addition, Ms. Barry shared her research
   concerning the development of a regional police force in the southern end of the county.
 Tracey Nettke shared her concerns regarding speeding and truck traffic on Main Street.
 John Walton encouraged the Supervisors to develop a trail on the rail bed.
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   Barry Longenecker also commended the Township for its efforts to save the railroad tunnel on
    Hollow Road. He also shared concerns regarding motorized traffic on the railroad and trash
    dumping on the railroad.
   Barb Musser encouraged the Township to develop a trail on the railroad. She also expressed her
    concerns regarding truck traffic and speeding on Main Street.
   Greg Collins asked the Solicitor to explain the process of petitioning the PUC to save the Hollow
    Road railroad tunnel. He also had questions regarding the certificate of deposits and several
    invoices.
   Jason Wood had questions regarding police coverage within the Township.

SEWAGE OFFICER
 Marvin Stoner issued 4 sewage permits and completed 3 perc and probes tests with a total of
   $530.00 remitted for the month of July.

ZONING REPORT
Mrs. Peiffer read the summary of permitting, submittals and fees for the month of July 2008, as
recorded in the monthly report on file.

OLD ZONING BUSINESS: Zoning Hearing Board, July 8, 2008: Kenneth Kreider: Variance granted.
Huber/Morrison Excavating ZHB denial decision: An appeal has been filed pertaining to this decision by
the Zoning Hearing Board.

NEW ZONING BUSINESS: Zoning Hearing Board, August 12, 2008: Variance request for Charles Null
will be heard. George & Goldie Creasy, 180 Buck Heights Road: An enforcement notice was sent
pertaining to unlicensed vehicles & “junk”. Thomas & Rachel Wolf property, Snyder Hollow Road: Mark
Deimler was present to discuss the development of this lot on Snyder Hollow Road. The proposed
development is inclusive of a bridge, single family dwelling and a package sewage treatment plant.
Comment A.21 from the RAV review letter, dated July 21, 2008, was discussed. This comment
addresses the issue of the proposed driveway culvert being submerged during the 100 year storm
event. After discussion and review, the Board directed the Township Solicitor, Mel Newcomer, to
proceed with the writing of an indemnification/release agreement to protect the Township from any
future liability pertaining to this driveway culvert. The costs associated with this agreement would be the
responsibility of the Wolfs. Fred Townsend, 290 Sawmill Road: An enforcement notice was sent
pertaining to the number of horses on the property and the location of manure storage.

OLD SUBDIVISION BUSINESS: B & E Property Management, Escrow Reduction: A letter from RAV
Associates, dated July 14, 2008, updated July 23, 2008, was reviewed by the Board. A motion was
made by Mr. Schall and seconded by Mr. Shaffer to authorize the reduction of financial guarantee being
held by the Township for the project of B & E Property Management, 581 Camargo Road, from an
amount of $279,246.58 to an amount of $115,625.21. This escrow is being held with Letter of Credit
No. 40800051 from National Penn Bank. The motion was carried unanimously. Ridge On The
Commons, Escrow Reduction: A letter from RAV Associates, dated July 23, 2008, was reviewed. A
motion was then made by Mr. Shaffer and seconded by Mr. Herr to authorize the reduction of financial
guarantee being held by the Township for the project of Ridge On The Commons from an amount of
$587,947.29 to an amount of $228,025.56. This escrow is being held with Letter of Credit No.
702002572 from the Bank of Lancaster County. The motion was carried unanimously. James Barr,
Final Subdivision Plan: After review, motion was made by Mr. Schall and seconded by Mr. Herr to grant
a waiver of Section 403.A, Plan Scale, to allow a scale of 1” = 100’ to be used on the plan. The motion
was carried unanimously. After further discussion, a motion was made by Mr. Herr and seconded by Mr.
8/4/08 Providence Township Board of Supervisors Meeting                                        Page 2 of 4
Shaffer to grant conditional final plan approval of the James Barr Final Subdivision Plan, with the
condition of completion of compliance with all comments of the July 15, 2008 RAV review letter and any
subsequent review letters. The motion was carried unanimously.

OLD BUSINESS:
 Mr. Shaffer gave an update regarding the railroad settlement. Mr. Shaffer stated Providence
  Township is scheduling a meeting with Sen. Armstrong and Rep. Cutler as well as local officials from
  the other municipalities involved in the railroad. The purpose of this meeting will be to work
  together and formulate discussion regarding the future of the rail line.
 Mr. Herr made a motion, seconded by Mr. Shaffer to authorize Scott Wyland to begin the process of
  petitioning the PUC on behalf of the Township to allow the Hollow Road bridge to remain.
 Following discussion regarding Schoolhouse Road, the Supervisors authorized the road crew to
  begin storm water work from Earl Drive to Route 272. The realignment of the intersection will occur
  in the Spring of 2008. The Secretary was directed to send letters to all Schoolhouse Road residents
  to update the progress of the project.
 Mr. Shaffer announced the comprehensive plan has been printed in final form and is ready to be
  submitted to the Lancaster County Planning Commission for final review. The Township anticipates
  adopting the Comprehensive Plan at the October Board of Supervisors Meeting. Mr. Shaffer made a
  motion, seconded by Mr. Herr to submit the final comprehensive plan to the Providence Township
  Planning Commission and the Lancaster County Planning Commission for their review(s). The
  motion carried unanimously.

NEW BUSINESS:
 Mr. Shaffer announced the Township Office will be closed on Monday, September 1 to celebrate
  Labor Day.
 Following discussion regarding rescheduling the September Board of Supervisors Meeting, Mr.
  Schall made a motion, seconded by Mr. Herr to advertise the rescheduled meeting date as
  September 3, 2008 at 7:00 p.m. The motion carried unanimously.
 Following discussion regarding scheduling the budget workshop, Mr. Schall made a motion,
  seconded by Mr. Herr to advertise the date of the budget workshop as October 2, 2008 at 7:00 a.m.
  The motion carried unanimously.
 Mr. Shaffer made a motion, seconded by Mr. Herr to close the money market account and deposit in
  to a 12 month fixed rate access certificate of deposit at Susquehanna Bank. The rate as of July 30,
  2008 is 3.00%. The motion carried unanimously.
 Mr. Herr made a motion, seconded by Mr. Shaffer to deposit the $1,000,000 certificate of deposit,
  which matures September 2, 2008, into a 60 day certificate of deposit at Susquehanna Bank. The
  motion carried unanimously.
 Mr. Shaffer made a motion, seconded by Mr. Herr, to ratify the opening of a 60 day certificate of
  deposit in the amount of $285,000 at Susquehanna Bank. Rate as of July 29, 2008 is 3.25%.
  These funds are from the railroad settlement.
 Mr. Herr made a motion, seconded by Mr. Shaffer, to deposit $50,000 from the railroad settlement
  funds into a 12 month fixed rate access certificate of deposit at Susquehanna Bank. The rate as of
  July 30, 2008 is 3.00%.
 At this time, the Board tabled the discussion regarding the Humane League contract. The
  discussion will occur at the next Board of Supervisors Meeting.
 Following discussion regarding the additional purchase of a pick up truck, the Board directed the
  road master to start looking for a used truck. This purchase could be held off until next year if
  necessary.

8/4/08 Providence Township Board of Supervisors Meeting                                    Page 3 of 4
   Mr. Shaffer stated the Quarryville Borough Police conducted 43 hours of speed detail. Officers
    wrote 32 citations and issued one warning.

MONTHLY REPORTS
Secretary:
 Receipts totaling $360,614.24 were recorded in July which includes $335,000 from the railroad
   settlement.
 Liquid Fuels audit will take place on August 13, 2008.
 Charlie Webb of PennDOT informed the Township that Fairview Road will be widened next week. He
   does not have a date for the paving to take place. Mr. Webb stated the road will be flagged during
   paving, it will not be closed. Residents may experience significant delays during this time.

Road Foreman:
Mr. Grube reported the work the road crew has done over the last month as follows:
 Road bank mowing
 Replaced pipe on Sawmill Road.
 Cut trees causing sight distance problems at Main Street and Route 222
 Swept excess stones, due to seal coating, from intersections
 Installed inlet boxes and pipes at Pennsy and Refton Roads.
 Posted the railroad and begin preliminary planning on removing 2 railroad overpasses.

ADJOURNMENT
 With no further business, Mr. Herr made a motion, seconded by Mr. Schall, to adjourn the meeting
   at 8:56 p.m. The motion was carried unanimously.

At approximately 9:00 p.m., the meeting was called to order to handle a zoning matter.

A motion was made by Mr. Shaffer and seconded by Mr. Herr to authorize the release of storm water
escrow, in the amount of $6,521.00, to Jesse B. Esch. The motion was carried unanimously.

At approximately 9:02 p.m., Mr. Schall made a motion, seconded by Mr. Herr, to adjourn the meeting at
9:01 p.m. The motion carried unanimously.


                                                               PROVIDENCE TOWNSHIP
                                                               BOARD OF SUPERVISORS

     ATTEST: _______________________________                ____________________________________
             Vicki L. Eldridge, Secretary                               C. William Shaffer, Chairman


                                                            ____________________________________
                                                                       Wayne S. Herr, Vice Chairman


                                                            ____________________________________
                                                                          William H. Schall, Member


8/4/08 Providence Township Board of Supervisors Meeting                                   Page 4 of 4

								
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