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UNDG MANAGEMENT GROUP

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UNDG MANAGEMENT GROUP Powered By Docstoc
					                                                                                    Final draft



UN Development Group meeting
24 April 2008
UNICEF 633 Third Ave, 22nd floor Conference Room

MEETING MINUTES
Participants:

New York:
 Olav Kjorven, UNDP Co-Chair                Angela Cropper, UNEP
 Susana Malcorra, WFP Co-Chair              Zehra Aydin, UNEP
 Nikhil Seth, UN DESA                       Joanne Sandler, UNIFEM
 Marion Barthelemy, UN DESA                 S.K. Guha, UNIFEM
 Beverley Carlson, UN DESA                  Kevin Cassidy, ILO
 Mark Hereward, UNICEF                      Sally Fegan-Wyles, UN DGO
 Hilde F. Johnson, UNICEF                   Ashok Nigam, UN DGO
 Cecilia Lotse, UNICEF                      Svend Madsen, UN DGO
 Faith Tempest, UNICEF                      Sandra Pellegrom, UN DGO
 Alexandre Zouev, UNICEF                    Sofia Carrondo, UN DGO
 Karima Duval, UNICEF                       Liudmila Barcari, UN DGO
 Losi Issa, UNICEF                          Lisa Orrenius, UN DGO
 N.K. Mbaidjol, OHCHR                       Liliana Ramirez, UN DGO
 Hui Lu, OHCHR                              Zarak Saleem Jan, UN DGO
 Susan Brandwayn, UNCTAD
 Kazi A. Rahman, UNWTO                   Vienna:
 Mikael Rosengren, CEB Secretariat        Agerico Lacanlale, UNIDO
 Georgios Kostakos, CEB Secretariat       Richard Kennedy, UNIDO
 Akiko Yuge, UNDP                         Klaus Billand, UNIDO
 Sarah Poole, UNDP
 Rick Pieschel, UNDP                     Paris:
 Asoka Kasturiarachchi, UNDP              Yolande Valle, UNESCO
 Dasa Silovic, UNDP                       Hans d‟Orville, UNESCO
 Thomas Eriksson, UNDP                    Caroline Siebold, UNESCO
 Kanni Wignaraja, UNDP
 Emma Webb, UNDP                         Rome
 Alison Drayton, UNDP                     Hans Page, FAO
 Dien Le, UNDP                            Mariangela Bagnardi, FAO
 Irina Stavenscaia, UNDP                  Vito Cistulli, FAO
 Michelle Gyles-McDonnough, UNDP          Matthew Montavon, FAO
 Xenia von Lilien, IFAD                   Emma Fairbrother, FAO
 Emelia Timpo, UNAIDS                     Jenny Collste, FAO
 Boris Falatar, UNESCO                    WFP (Agency to provide complete list)
 Constanze Westervoss, UNOP
                                          Madrid:
 Gereon Deres, UNOPS
                                           UNWTO (Agency to provide list)
 Roswitha Newels, UNOPS
 Peggy Nelson, WFP
                                          Geneva:
 Jennifer Gibson, WFP
                                           Alette van Leur, ILO
 Carolyn Schuler Uluç, UN-DPI             Gerardina Gonzalez, ILO
 Mari Simonen, UNFPA
                                           Peter Mertens, WHO
 Ronny Lindstrom, UNFPA
                                           Susan Holck, WHO
 Klaus Beck, UNFPA
                                           Fatima Khan, WHO
 Subhash K. Gupta, UNFPA
                                           Kyung-Wha Kang, OHCHR
 Yamina Djacta, UN-HABITAT                Rio Hada, OHCHR
 Axumite Gebre-Egziabher, UN-HABITAT
                                           UNCTAD (Agency to provide list)
 Chris Hutton, UN-HABITAT

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I. Common Issues

1. Endorsement of draft TCPR implementation plan and matrix

Nikhil Seth, Director, Office for ECOSOC Support and Coordination, DESA presented the
draft Management plan for the 2008 TCPR, including the results matrix drafted in close
consultation with the UNDG, HLCP and HLCM. The report will be presented to the
ECOSOC substantive session in July. It will be presented to CEB on 28/29 April. Mr. Seth
stressed that the matrix needs to reflect what is implementable as Member States will be
monitoring it closely. Areas such as Aid Effectiveness have the close attention of the
Secretary General in view of the upcoming high level meetings. ILO requested the inclusion
of additional references to the right to work, the role of line ministries and workers/employers
organizations, as well as a reference to the CEB toolkit for mainstreaming decent work.

Decision
        -   UNDG adopts the document as it is and interposes no objection to
            consideration of ILO's comments which should be shared by ILO in
            writing. ILO's comments should be appropriately reflected in the final
            document, if there are no objections to its comments.

Action Points:
 ILO to submit their suggestions in writing to DESA;
 ILO comments to be incorporated in new draft by DESA, if no objections received from
   other UNDG members;


2. Implementation of UNDG/CEB integration and new UNDG structures

Sally Fegan-Wyles, Director DGO/DOCO, indicated that after the CEB meeting on 28/29
April, where the integration of UNDG into CEB will be formalized, the new structures will
become effective 1 May 2008. Since the pillar will meet probably six times a year, the
UNDG Chair will propose a vice chair from a Specialized Agency to the CEB meeting
following consultations among the Specialized Agencies. The secretariats of the three pillars
have set up a coordination system and will coordinate the work plans. DGO will be called
DOCO as of 1 June to indicate that it also has a function in supporting operational
coordination on the ground in addition to supporting inter-agency dialogues. DGO will call
the first meeting of each new UNDG working groups, which are to decide on chairing
arrangements and TORs.

Decision
        -   The Provisional UNDG Work Plan 2008 was agreed as guideline for the
            Working Groups; it will be reviewed based on the WG inputs as well as the
            TCPR 2008 implementation matrix. Staff safety and security issues to be
            included in the plan.

        -   UNDG will revise its 2002 „Statement of Purpose‟ to adapt to the new situation,
            in consultation with the other CEB pillars.
        -   The new working methods were adopted, with the understanding that the use of
            task teams would be considered flexibly and practically in order for the agreed
            limited number of WGs to remain action oriented; task teams will have specific
            and time bound terms of reference.
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        -   The quality assurance tasks and cooperation with the Regional Directors Team
            will be further clarified
        -   A „mini‟ work plan will be drawn up for the issues put forward by the Delivering
            as One pilots which require quick joint action by UNDG and HLCM/HLCP.

Action points
 Each new UNDG Working Group to develop TORs and a work plan based on the TCPR
   implementation matrix and the Provisional UNDG work plan, and submit for approval to
   the UNDG Country Operations Group
 UNDG Work Plan to specify the interaction with specific HLCM/HLCP networks to
   ensure coordination on similar issues.
 DGO to circulate a list of the UNDG members and focal points and upload it on the
   UNDG website. Agencies to provide nominations for all UNDG structures if they haven‟t
   done so.
 Small group of volunteers from the agencies will work on a draft revised UNDG
   Statement of Purpose to be discussed at the next meeting.


3. Update on Delivering as One pilots

Sally Fegan-Wyles and Ashok Nigam, DGO/DOCO provided an overview of the state of
play. All new RCs in pilot countries are now in post. The emerging issue is resource
allocation for which the UNCTs have started to come up with some initial criteria, such as
historical levels of expenditure and performance on the program. This may require support
from Head Quarters at some point in time. The tone of the intergovernmental debate is subtly
changing and seems open to enhanced coherence at government request and based on the
TCPR. Instead of focusing on internal processes the UN needs to support national processes.
Reference was made to the UNEG presentation on the evaluability studies made to the HLCP,
where the question had been raised what Member States would consider an independent
evaluation.

Mark Hereward and Hans Page provided an update on the Change Management (CM)
support to the pilots, in particular capacity assessment of the UNCTs. UNDG is building its
own capacity for sustainable future CM support in partnership with Dahlberg consulting firm,
through an inter-agency global CM support team. It is developing a general CM toolbox and
fields small, country-specific teams to support each pilot country on a demand driven basis.
The ability of smaller agencies to release staff for the substantive work to be done, in
particular missions was mentioned as a challenge. Joint representation in the missions is
important to represent different models of work and business processes. Another challenge is
to increase understanding and support of CM at HQ. Regular overview from UNDG on the
process and a review of what was done up until now were recommended, while recognizing
the support should remain country-led and demand-driven in view of the sensitivities for the
staff.

It was stressed that regional level capacity of the agencies should also be considered when
looking at UNCT capacity.

Decision
- The inter-agency steering group for CM is asked to have an in-depth discussion covering
   the issues raised in order to ensure stronger engagement of the UNDG.


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II. Management issues

4. Adoption of HACT by non ExCom agencies

    Ashok Nigam (DGO/DOCO) reported on a briefing on HACT for the non ExCom
    agencies organized following a UNDG Management Group decision in January 2008 to
    discuss adoption of HACT. UNCTs – in particular in Delivering as One pilot countries –
    have asked for clear direction whether they can harmonize HACT for all agencies for
    which it is relevant. Non ExCom agencies were asked to indicate if they could in
    principle adopt HACT. Most agencies indicated that they agreed to the principle but
    would need time to review and adapt their business processes to be able to introduce
    HACT. These included: ILO, UNIDO, ITU, FAO, UN-HABITAT, UNHCR, UNESCO,
    WHO, IFAD, FAO. Some indicated they needed to clarify issues such as the resources
    that will be required and the consequences for earmarked contributions. There was a
    request for support to help non ExCom agencies set themselves up for HACT.

    Decision
       o HACT was adopted as a principle by all agencies; ILO for now accepts the
           principle only where the funding source is from one of the ExCom agencies.
           IFAD made a reservation to the decision.
       o HACT introduction will follow a phased approach, respecting the time needed by
           agencies to review and adapt their systems and clarify issues;
       o Priority will be given to the DaO pilots to introduce HACT across the board;
           lessons from the pilots will be used for the further introduction of HACT in other
           countries.

    Action points:
   Agencies to provide a timeline of when they are able to complete the implementation of
    HACT within their agency systems.
   ILO and IFAD to notify UNDG if and when they decide to give the go-ahead to HACT
    across the board in principle.


5. Briefing on Cost Recovery Consultations

    Yolande Valle (Chair of the HLCM F&B Network WG on Cost Recovery Policies) and
    Ashok Nigam (DGO/DOCO) summarized the outcome of the 4 April joint UNDG-
    HLCM consultations on cost recovery. The draft report indicates there is an agreement
    among this smaller group for a harmonized rate of 7% in MDTFs and joint programmes,
    assuming there will be full cost recovery through the programme costs. There will be
    further discussion among the agencies and study of how to increase the direct charging in
    a transparent manner.


III. Programming issues


6. Adoption of the UNDG Performance Indicators for Gender Equality (Gender
   Scorecard)


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                                                                                    Final draft


   Joanne Sandler (Chair of the Task Team on Gender Equality) introduced the draft UNDG
   Performance Indicators for Gender Equality (Gender Scorecard) for UNCTs, developed
   by the UNDG Task Team on Gender Equality with the participation of 17 agencies and
   feedback from seven country teams.

   Agencies supported the scorecard and its effective roll-out both to UNCTs and regional
   offices, to enhance accountability. ILO provided some small suggestions. UNHCR
   supported the scorecard and indicated that the reference on partnership with marginalized
   groups should be understood to include displaced populations.

   Decision

       -   UNDG Performance Indicators for Gender Equality were adopted, on the
           understanding that the two suggestions made will be incorporated by the Task
           Team.


7. Adoption of the UNDG Capacity Assessment Methodology

   Kanni Wignaraja (chair of the former Task Team on Capacity Development) indicated
   that the UNDG Capacity Assessment Methodology was developed by the UNDG task
   team on capacity development involving 13 agencies. It helps UNCTs to support national
   partners in assessing their organizational and institutional capacity and design strategies
   to address gaps. The methodology is not suitable for assessing the capacity of the UNCT
   itself.

   Decision
      -   The UNDG Capacity Assessment Methodology was adopted.


8. Adoption of the Revised Standard Joint Programme Document

   Asoka Kasturiarachchi, on behalf of the CPSG, indicated that the Standard Joint
   Programme Document was revised by the Programme Group in 2007 and then piloted by
   country teams. In light of the feedback received from the countries, the document was
   further refined by a Task Team at the request of the CPSG. Changes made were mostly
   editorial and to increase user-friendliness comments, but not substantive.

   Decision:
      -   Revised Standard Joint Programme Document adopted to replace the existing
          pilot version as the new standard JP document


9. United Nations Action Plan for the further implementation of the Programme of
   Action for the Least Developed Countries during period 2007

   The Brussels Programme of Action for the Least Developed Countries for the Decade
   2001-2010 was reviewed in 2006. An Action Plan was drawn up by the Interagency
   Consultative Group to help the UN system deliver on the commitments and enhance the
   system wide coordination. HLCP endorsed the Action Plan in March. The UNDG was
   asked to disseminate it to Resident Coordinators and UNCTs. Several agencies expressed
   concern that the document did not sufficiently clarify in what way it could be meaningful

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    and useful to the UNCTs. There was also a need for clarity on the distinction between the
    different roles of HLCP and UNDG, as UNDG would not automatically send everything
    HLCP would agree to the field.

    Decision
       -   The document will not be sent to the field as it stands. OHRLLS will be asked to
           clarify if there is anything specific it asks UNCTs to provide.

    Action points
   DGO to refer the Action Plan back to the OHRLLS to clarify if there is anything specific
    it asks UNCTs to provide.


10. Update on Aid Effectiveness - preparations for Accra HLF

    Dasa Silovic (vice chair of the former WG on Aid Effectiveness) briefed the meeting on
    the preparations for the Accra High Level Forum. She indicated that the WG on Aid
    Effectiveness was dissolved and would be subsumed in the WG on Programming Issues.
    To ensure continuity in the preparations, a Task Team has been set up ad interim to
    prepare for the Accra meeting. The Task Team now consists of UNFPA, UNICEF,
    UNDP, DESA, UNIFEM but is open for all agencies and all documents will be circulated
    to UNDG members. UNDP represents UNDG as an observer in OECD/DAC
    preparations. Several agencies are involved in various DAC work streams preparing for
    the meeting. Accra should be linked to ECOSOC Development Cooperation Forum and
    the Doha conference on Financing for Development in November. Linkages have been
    established through OECD/DAC and Development Cooperation Forum. The next draft of
    the Accra Agenda for Action (AAA) will be circulated for further comments on 2 June
    for discussion in DAC in July and distribution to MS mid August. ECOSOC will be able
    to discuss the draft final document in July. The UNDG delegation will comprise five
    members at senior level, but a ten member larger delegation will be sent to be able to
    cover all events. The main issues will be scaling up in terms of ODA volume,
    effectiveness of the development agenda, predictability of resources, conditionalities,
    untying of aid, capacity development and mutual accountability for development results.

    Several agencies called on a stronger linkage to the normative agenda and international
    commitments in the AAA and adequate reflection of the human rights agenda in the UN
    position. UNDG in the preparation for Accra should look at UN system implementation
    and delivering on the Paris indicators and targets to move to more strategic dialogue and
    support.

    Decision
       -   Five Heads of Agencies will compose the senior level delegation to Accra, which
           can include agencies with a human rights related mandate. The TT will develop
           criteria for what the UN would focus on and UNDG chair and UNDP
           administrator will contact agencies to decide on composition of the delegation.
       -   The UN system will do as much as it can to deliver on our part of the Paris
           Declaration (e.g. HACT). Wherever there has been progress it should be
           highlighted that the Paris agenda works.

    Action points:
       -   The next version of the draft AAA to be circulated.

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           -   Agencies to submit their ideas for the “Market place of ideas” and Round Table
               structures in Accra.
           -   Task Team to develop criteria for UN focus in Accra.
           -   UNDG chair and UNDP administrator to contact agencies to decide on
               composition of the delegation.


    11. AOB
   Note from CEB Secretariat on climate change, asking UNDG to operationalize climate
    change issues at the country level.
    Decision:
            -   WGPI requested to take this issue up in its work plan.
            -   Discussion will be held with HLCP on what issues have operational relevance for
                the field and division of labor between both bodies.


   UNDG meeting needs procedures that make IT as efficient as possible.
    Decision:
           -  No new issues will be tabled at UNDG meeting and it will work with the no-
              objection methodology; if there are any objections, there should be advance
              warning so agencies can prepare for a debate.
           -  There should be enough time between UNDG and CEB meetings to allow for
              electronic consultation before a final report is given to CEB.

   UNDG needs to decide on how to link to structures outside itself such as ECHA and different
    IASGs, in order to ensure there is a connection also at the UNDG level and not just at the
    level of the substructures.




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