Project Charter Template

Project Charter Template Project Name: Department/schools involved: Focus Area: Project Start and End Date: Prepared By (list all involved) Document Owners Project/Organization Role Prepared by: Last edited on 11/16/2008 12:24:00 PM Project Charter TABLE OF CONTENTS 1 2 3 4 PROJECT CHARTER PURPOSE ........................................................................................... 3 PROJECT EXECUTIVE SUMMARY........................................................................................ 3 PROJECT OVERVIEW ............................................................................................................ 3 PROJECT SCOPE ................................................................................................................... 3 4.1 4.2 4.3 4.4 5 Goals and Objectives .................................................................................................. 3 Departmental Statements of Work (Major areas) ........................................................ 4 Organizational Impacts (expected) .............................................................................. 4 Project Deliverables ..................................................................................................... 4 PROJECT CONDITIONS ......................................................................................................... 4 5.1 5.2 5.3 Project Assumptions .................................................................................................... 4 Project Issues .............................................................................................................. 5 Project Risks ................................................................................................................ 5 6 7 8 9 PROJECT STRUCTURE APPROACH .................................................................................... 5 PROJECT TEAM ORGANIZATION PLANS ........................................................................... 6 PROJECT REFERENCES ....................................................................................................... 6 APPROVALS ........................................................................................................................... 6 10 APPENDICES .......................................................................................................................... 7 10.1 10.2 10.3 10.4 10.5 10.6 Project Submission ...................................................................................................... 7 Project Budget ............................................................................................................. 7 Project Grant Agreement ............................................................................................. 7 Project Action Plan ...................................................................................................... 7 Project Operation Budget (active document) .............................................................. 7 Project Reports ............................................................................................................ 7 Confidential Page 2 11/16/2008 Project Charter 1 PROJECT CHARTER PURPOSE [Replace the following text with your own statement of the Project Charter Purpose, or use the provided sample text.] The project charter defines the scope, objectives, and overall approach for the work to be completed. It is a critical element for initiating, planning, executing, controlling, and assessing the project. It should be the single point of reference on the project for project goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it serves as a contract between the Project Team and the Project Sponsors, stating what will be delivered according to the budget, time constraints, risks, resources, and standards agreed upon for the project. 2 PROJECT EXECUTIVE SUMMARY [Replace this text with a concise, high-level view of:          project goals objectives scope assumptions risks costs timeline approach organization] 3 PROJECT OVERVIEW [Replace this text with the rationale and educational justification for undertaking this project.] 4 PROJECT SCOPE 4.1 Goals Goals and Objectives Objectives [Replace this text with Objectives for each Goal. For example: 1. Implement a PD/ Training needs assessment questionnaire to 34 Page 3 Targets [Replace this text with a description of the target each objective. For example: 1. PD needs assessment is 11/16/2008 [Replace this text with Project Goals. For example: The project will provide 34 staff with advanced Confidential Project Charter technology skills to enable them to train and support other staff members. participating staff by Dec 1, 2007. 2. Develop a technology training program based on the needs assessment by Feb 1, 2008. 3. Implement 4 full day training classes by April 1, 2008. completed by all 34 participants by Dec 1, 2007. 2. 4-day Training program is completed by Apr 1, 2008. 4.2 Departmental Statements of Work (Major areas) Task Project Management Technical training Lead person Erin Jo Due Date/Sequence Sept 1, 2007 – June 30, 2008 April 1 – Sep 30, 2008 4.3 Organizational Impacts (expected) Target (Students/teachers/district, etc) Impact 4.4 Project Deliverables Milestone 1. [Milestone Description] 2. [Milestone Description] 3. Deliverable        [Deliverable 1—description] [Deliverable 2—description] [Deliverable n—description] [Deliverable 1—description] [Deliverable 2—description] [Deliverable n—description] Tracking/ Measures  How will this be tracked and measured   5 PROJECT CONDITIONS 5.1 Project Assumptions  [Assumption 1] Page 4 11/16/2008 Confidential Project Charter   [Assumption 2] [Assumption 3] 5.2 Project Issues/ Essential Conditions Priority Criteria 1 − High-priority/critical-path issue; requires immediate follow-up and resolution. 2 − Medium-priority issue; requires follow-up before completion of next project milestone. 3 − Low-priority issue; to be resolved prior to project completion. 4 − Closed issue. # 1 Date [mm/dd/yy] Priority Lead Description [Issue 1 description] [Issue 2 description] Status & Resolution [Replace this text with Status and Proposed or Actual Resolution.] [Replace this text with Status and Proposed or Actual Resolution.] 2 [mm/dd/yy] 5.3 Project Risks # 1 2 Risk Area [Project Risk] [Project Risk] Likelihood [High/Medium /Low] [High/Medium /Low] Risk Owner Project Impact-Mitigation Plan [Replace this text with a description of the Mitigation Plan.] [Replace this text with a description of the Mitigation Plan.] 6 Project Structure Approach [Replace this text with a description of how the project will be structured and what approach will be used to manage the project.   What are the communications protocols (email, online, etc) of the project? How will you Plan and manage the project? o o o o Committee structure Frequency, required participants and nature of meetings] Community/Parental Involvement Assistance of external experts /contractors Confidential Page 5 11/16/2008 Project Charter 7 Project Team Organization Plans Project Team Role [Role Title] Project Team Member(s) [Name(s)] Time on Project Responsibilities [Replace this text with a description of the Role Responsibilities.] [Time as percentage of FTE or days/hours) 8 PROJECT REFERENCES Reference [Name of Document/Reference] Emerge website Description and location [Description with available hyperlinks] Alberta Education website for the Emerge initiative http://www.education.gov.ab.ca/technology/emerge/ Emerge Lit Review Comprehensive review of the literature on one-to-one wireless learning (Alberta Education) http://www.education.gov.ab.ca/technology/emerge/resources/litreview.pdf http://www.1to1alberta.ca/ Online Community 9 APPROVALS __________________________________ Project Manager Prepared by Approved by __________________________________ Project Sponsor __________________________________ Confidential Page 6 11/16/2008 Project Charter 10 APPENDICES 10.1 Project Submission 10.2 Project Budget 10.3 Project Grant Agreement 10.4 Project Action Plan 10.5 Project Operation Budget (active document) 10.6 Project Reports Confidential Page 7 11/16/2008