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									                               University of Lincoln

                               Child Protection Policy

1. This Policy defines the University’s philosophy and procedures regarding the protection of young
   people (defined here as under 18 years of age, and also referred to as children) while they are
   visiting the University or participating in University activities whether on or off campus.

2. The University of Lincoln is committed to providing a safe environment for young people in its
   care; whether as students or as visitors.

   The University will follow the spirit, as well as the letter, of the law relating to child protection.
   The University believes that children have rights as individuals and should be treated with dignity
   and respect. Its policy regarding equal opportunities applies to children as well as to adults.

   In all situations the welfare of the young person will be paramount and all University and contract
   staff have a responsibility to report any concerns they may have, to the designated Child
   Protection Officer. Staff members will not be expected to take sole responsibility for acting upon
   child protection concerns.

   The University will establish and maintain lines of communication with relevant Social Services
   departments and Area Child Protection Committees (or equivalent).

   The University will review this Policy annually to ensure it remains in line with all relevant
   legislation and will ensure the Policy is widely available within the institution and is brought to
   the attention of relevant managers and staff.
                            Establishing a caring environment
3. All managers of University activities involving young people will ensure all activities are properly
   prepared and well run, that staff have been correctly trained, and that all are familiar with the
   University’s Child Protection Policy. Managers and event organisers must be able to provide
   evidence to these effects.

   Staff training will include a detailed explanation of the procedures for reporting suspected abuse,
   whether the latter is recent or historic. These procedures will include the maintenance of an
   incident log.

4. Managers will be expected to establish a culture of mutual respect between staff and children,
   with adults modelling good behaviour. Bullying, and discriminatory, violent or degrading
   behaviour will be dealt with promptly and effectively.

   Disciplinary measures will always be appropriate to the individual’s stage of development.

   Staff members, student helpers and others in positions of responsibility must be easily identifiable
   as such and should normally wear name badges.

                          Reporting and monitoring procedures
5. When young people are accompanied on University premises by persons in loco parentis the latter
   will bear Child Protection responsibility. This also applies to day visits by school parties which
   are accompanied by members of school staff. All other University activities involving young
   people will include in their respective management plans the names of two persons who are
   designated Child Protection Officers for that activity. Their names and contact details must be
   communicated to the young people involved in the activity, their parents, and staff members. A
   standard form for the recording of a child protection issue must be made available to staff.

   Any matter that is brought to the attention of a CPO will be reported to the Pro Vice-Chancellor
   (Academic) and, if it involves staff, to the Director of Human Resources. Advice may also be
   sought and the matter reported to Social Services, the police, or other organisations such as the

   Staff members must not feel inhibited from reporting concerns they may feel about the behaviour
   of other staff. Such reports should be made to a designated CPO.
                                      Recruitment of staff
6. Certification of permanent staff

   All staff who come into contact with young people must have passed the appropriate scrutiny and
   checks. These will include, at the very least, a basic disclosure from the CRB. For those with
   pastoral or tutorial responsibilities, an enhanced disclosure will normally be required.

7. Student helpers and mentors

   In addition to an appropriate level of CRB disclosure, students who are recruited to work with
   young people at the University will be expected to provide references which must be taken up by
   the event organisers.Candidates for these posts must be interviewed in a consistent manner,
   having regard to equal opportunity issues, by an appropriately constituted panel.

8. Other staff
   Contractors will be expected to be aware of this Child Protection policy, to comply with it, and to
   arrange for appropriate CRB disclosures.

9. Training
   The organisers of the activity will be expected to provide appropriate child protection training for
   all staff. The following topics must be covered:
   •       Handling a disclosure
   •       Reporting an allegation
   •       Confidentiality
   •       Code of good practice and code of behaviour

   It must be emphasised that the maintaining of unmonitored contact with children after the
   conclusion of the activity, is not permitted.

                                      Published material
10. Material relating to pastoral matters will include a statement of the University’s awareness of
    the rights and responsibilities of children, and a summary of the Child Protection policy.

                                        Media relations
11. Acknowledging that there may be media interest in University activities involving young people,
    parents must be given the opportunity to refuse permission (a) for photographs, videos or other
    images to be made of their children, and (b) for their children to be interviewed by press,
    broadcasters or other media.
                                    Code of good practice
12. Staff must be familiar with the code of good practice (presented as Annexe 1 of this document).

                                      Code of behaviour
13. Staff must be familiar with the code of good behaviour (presented as Annexe 2 of this document).
    The details of the code of behaviour will depend on the activity.

   The parents/carers of children participating in University activities must be made aware of the
   code of behaviour relating to the specific activity; agreement to     comply with it will normally
   be a condition of enrolment. School parties will be assumed to have been informed, by their
   school, of what is appropriate or     inappropriate behaviour.
                        Annexe 1 – Code of Good Practice (Staff)
14. Promoting good practice and adopting the following common sense guidelines can reduce
    opportunities for the abuse of young people and help to protect staff, student mentors and
    volunteers from false allegations being made.

   Where any of the following is unavoidable, staff, student mentors and volunteers should ensure
   they only occur with the full knowledge and consent of someone in charge in the organisation
   and/or the young person’s parents.
   Staff, student mentors and volunteers should avoid:
          Spending excessive time alone with young people away from others
          Taking young people alone in a car journey, however short
          Taking young people to their home
   Staff, student mentors and volunteers must never:
          Engage in physical or sexually provocative games, including horseplay
          Allow or engage in in appropriate touching of any form
          Allow young people to use inappropriate language unchallenged
          Make over-familiar or sexually suggestive comments or approaches to a young person,
           even in fun
          Let allegations, over-familiar or sexually suggestive comments or approaches made by a
           young person go unchallenged or unrecorded
          Do things of a personal nature that young people can do for themselves
          Enter changing rooms or bedrooms that are assigned to the opposite sex unless there is an

15. In an emergency, which requires help of a personal nature, parents should be fully informed after
    the event. It is important to ensure all staff are sensitive to the young person and undertake
    personal care tasks with the utmost discretion.
   If health issues arise while a young person is participating in a University event, the University is
   responsible for care. If medical attention or hospital care is needed, the young person’s own
   parents/carers must be contacted to inform them of the situation. The young person must be
   accompanied throughout the process by a member of staff or a student mentor or volunteer.
   A young person who is unable to participate in activities through being unwell must be
   supervised. The event organiser must be informed of the situation.
   A young person who has to be taken home because of exclusion, emergency or some other cause
   will be accompanied by two persons one of whom will be a senior member of staff.
                        Annexe 2 – Code of Behaviour (Young people)

16. (a)      Code of Behaviour relevant to non-residential activities
•     Participants must respect the rights and dignity of each other and of the staff and other helpers
• Purchase, sale, gift or consumption of alcohol, substance abuse and the purchase, sale, gift or
taking of recreational or non-therapeutic drugs, are forbidden
• Smoking and the purchase, sale or gift of smoking materials are only permitted in so far as the law
allows. Areas where smoking is permitted will be designated
• Participants are expected to attend all timetabled activities unless they have been granted leave of
absence, in which case they will be supervised
• The physical boundaries of the activity will be indicated; participants will only be allowed to
leave the site in exceptional circumstances and will be accompanied by staff
•     Inappropriate physical intimacy among participants is not permitted
• Serious incidents of misbehaviour such as fighting, racial abuse or other illegal activity will
normally lead to expulsion
•     Participants must follow any emergency procedure, such as fire drills
• Specific rules and regulations may be announced at the start of the activity and participants must
comply with these
(b)          Code of Behaviour relevant to residential activities

The above clauses will apply together with the following:
             •       Bedtimes must be strictly observed
             •      Males are not permitted in rooms assigned to females, and vice versa, without
             permission from the event organiser.
             Annexe 3 – What to do if you are worried a child is being abused

   17. A Flow Chart for Referral;

                           Practitioner has concerns about Child’s welfare

                 Practitioner discusses with manager and/or other senior colleagues
                                      as they think appropriate

                        Still has concerns              No longer has concerns

                 Practitioner refers to Social            No further child protection
                 Services, following up in writing       action, although may need to
                 within 48 hours                        act to ensure services provided

                    Social worker and manager
                  acknowledge receipt of referral                   Feedback to referrer on next
                   and decide on next course of                     course of action
                  action within one working day
                                                                    No further Social Services
                                                                    involvement at this stage,
                                                                    although other action may be
                                                                    necessary, e.g. onward referral

                    Initial assessment required
                                                                    Initial assessment

                      Concerns about child’s
                        immediate safety

                        Emergency action

University Child Protection Advisor
May 2005

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