Transfer Arrangements Between Schools in Suffolk - Form CAF2(T) by dfhrf555fcg

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									                                                                                                                                                Form CAF2(T)
                                                                    Common Application Form
                                                                  for mid-year transfers between
                                                               Suffolk Middle & Upper/High schools
This form is used for all applications for admission to another Suffolk school which is not for the start of the entry year and
where the child has not moved house. Please complete pages 1 & 2, then forward this form to the Headteacher of your child’s
present school for completion of pages 3 & 4. The information on this form will help to ensure a smooth transfer for your child.

PLEASE PRINT IN CAPITAL LETTERS

Child's surname:                                   Forename:                                     Middle name:

Date of birth:
                                                   Male:                 Female:               When did your child start at his/her present
                                                                                                 school?
Present School:                                                             Year Group:          Month:                 Year:

Parent/Carer: Mr/Mrs/Miss/Ms:                      Initials:                Relationship to child:
Surname:
Childs current address:


Postcode:                              Telephone numbers:                             Email address:



Is the child in Public Care (i.e. a Looked After Child)?       Yes:         No:    
If Yes, please give the name of the child’s Social Worker…………………………………………………………………………………………………….

and Social Worker contact telephone number………………………………………………………………………………………………………………….

                                                                 First preference
Please write the name of your first preference school in this box:
                                                                            Is this your catchment school? Yes:              No:     
Reasons




                                                           Second preference (optional)
Please write the name of your second preference school in this box:
                                                                              Is this your catchment school? Yes:            No:     
Reasons




                                                               Third preference (optional)
Please write the name of your third preference school in this box:
                                                                              Is this your catchment school? Yes:              No:   
Reasons




Date on which you wish your child to start at your preferred school:……………………………………………………………………………………

OFFICE USE ONLY          Catchment school:                                                      LAC        EX1          EX2           SEN



                                                                                                                                                       1
 SUPPLEMENTARY INFORMATION
 Why do you want your child to move school? Please give as much information as you can to support your request, using a separate sheet if
 necessary.
 ……………………………………………………………………………………………………………………………………………………………….………….

 …………………………………………………………………………………………………………………………………………………………………………..

 …………………………………………………………………………………………………………………………………………………………………………..

 ………………………………………………………………………………………………………………………………………...



 Have you discussed your reasons for seeking a transfer with staff at your child’s present school?                       Yes:        No:    
 If Yes, who have you talked to?

 Name ………………………………..………………….                                       Position …………………………………………………………



 Is your child attending school regularly?                                                                               Yes:         No:       
 If your child is not attending regularly, please say why.

 ………………………………………………………………………………………………………………………………..
 ………………………………………………………………………………………………………………………………..
 ………………………………………………………………………………………………………………………………..


 Has your child attended any other middle or upper/high schools?                                                          Yes:            No:   
 If Yes, please give details below:
 Name of School                      Reason for Leaving                                                                          Leaving Date




 Has your child ever been excluded (permanently or on a fixed term basis) from the present school or any previous school(s)

 Yes:           No:                    If Yes, please give details below:
                                                                                                                                 Delete as
 Name of School                        Reason for Exclusion
                                                                                                                                 appropriate

                                                                                                                                 Fixed/Permanent


                                                                                                                                 Fixed/Permanent



                                                                                                                                 Fixed/Permanent



 Have any of the following been involved with your child in the last 3 years?                Yes:                 No:   
 If Yes, please tick the appropriate service(s)

 Education Welfare Officer  Inclusion Co-ordinator  Educational Psychologist  Social Worker
 Family Psychiatry Other (please say which)……………………………………………………………………………………
                                                             Signature (must be completed)

 The above information is true to the best of my knowledge and belief. I understand that if a place is offered on the basis of any false
 information given by me, the place may be withdrawn by the County Council prior to admission.
 Parent’s/carer’s signature:                                                                               Date:
Please take or send this form to the Headteacher of your child’s present school so that he or she can complete
the remaining sections.
                                                                                                          2
TO BE FILLED IN BY THE HEADTEACHER OF PRESENT SCHOOL

THIS FORM WILL NORMALLY BE AVAILABLE FOR PARENTS AND OTHER SCHOOLS TO SEE. IT IS NOT FOR TRANSFERS
ARISING FROM A CHANGE OF ADDRESS.

                                                                 Date form
School Name:                                                     received:

Child’s Name:                                                    Date of Birth:


Please comment briefly on the reasons given by the parent for the transfer request.
..………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………………………………………….




Please provide details of any response you or your staff have made to the transfer request, including
meetings with parents.

…………………………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
Please give details of any action that has been taken in order to resolve the difficulties that may have given
rise to the transfer request.

…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………



Has the pupil at any time been excluded from your school?                                      Yes      No 
Has any exclusion been the result of violent behaviour?                                        Yes      No 
If Yes, please give details below:

Dates                         Reason for Exclusion
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………….


                                                                                                                 3
Does the pupil have any special educational needs?               Yes          No   
If so, please specify: …………………………………………………………………………………………………………………………………….

What type of support does the pupil receive?

School Action (School based)                Action Plus (school based)                 Statement       

Does the pupil receive support from the County Council? (Please specify hours) …………………………………….

Please give details: ………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………..




Are there any concerns about the pupil’s attendance?

If so, please specify …………………………………………………………………………………………………...

………..………………………………………………………………………………………………………………………..

Is the Education Welfare Officer involved?                           Yes           No   

Please give details of the pupil’s most recent S.A.T. scores (or other relevant assessment scores).

Mathematics:…………..………….. English:……………..…………. Science:…………………..………….

Other:………………………………………………………………………………………………………………



If the pupil is in Year 10 or above please give details of the subjects this pupil is studying:

Subject                               Level                       Examination Board

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………



Headteacher’s                                                              Date:
signature:

      When completed, please return this form to the pupil’s parent/carer within 5 school days of receipt.




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            FORM CAF2(T): GUIDANCE LEAFLET FOR PARENTS

    Are you thinking about transferring your child to another middle or
                      upper/high school in Suffolk?

Changing your child’s school can affect your child in many ways and the decision should
not be taken without careful thought. You may find it helpful to consider the following
issues:

    Teaching and School Organisation

For children of any age, every school has its own special way of doing things and of
teaching the National Curriculum in different ways at different times.

How will your child cope:-
    - with learning new rules?
    - doing things in different ways?
    - if he or she has done the work before or has missed important earlier work?
    - if he or she finds the work new or strange?

Older children who transfer school after exam subjects have been chosen in Year 9 may
find that:

     - they can’t do the same subjects in a new school; or
     - the exam boards and the courses are different.

Have you thought whether:-
    - your child can take the same subjects at a new school?
    - the courses will be the same?
    - your child will be comfortable taking a new subject or exam courses?

    Relationships

Children need to feel happy at school; relationships with the right friends and with teachers
are an important part of this.

Have you thought whether:
    - your child will be able to settle in and get to know new people quickly, so that his or
    her learning does not suffer?

    Family Links

If your child has brothers or sisters at the same school, a move to another school may
need careful consideration.

Have you thought whether:
    - it will be a problem for you to have your children attending different schools? There
    is no automatic right for your other children to transfer to the new school, either now
    or in the future.

                                              1
     Uniform

You might need to buy a completely new uniform, including PE kit, if your child changes
school.

Have you thought:
    - about the cost involved? It is very unlikely that you will be eligible for a school
    clothing grant.

     Transport

Your child needs to be able to get to school easily, safely and on time.

Have you thought:
    - how your child would get to a new school?
    - what the cost will be? In most circumstances you are unlikely to be eligible for travel
    assistance to another school.


Resolving Difficulties

Many matters that worry parents and children can be sorted out without the need to move
schools. Moving schools may not resolve the difficulties and can even have a bad effect
on your child’s education by disrupting his or her schooling.

Before coming to a final decision, you may find it helpful to ask yourself the following
questions:

Have I ……..

    sat down with my child to talk about the points in this leaflet and to discuss how he or she
    really feels about moving to a new school?

   found out the real reason why he or she wants to move schools?

    spoken to the teachers who teach my child (if there are worries about certain subjects)
    to find out what they think and how they could help?

   spoken to the teacher in charge of Special Needs (if my child needs extra help)?

    spoken to my child’s Tutor or Head of Year (if he or she is being bullied or not getting
    on with other children)?

    made an appointment to speak to the Headteacher (if you are still concerned about
    your child)?

If you have spoken to the Headteacher and are still not satisfied with the way in which the
school has responded to your concerns, you can ask for the matter to be investigated in
accordance with the school’s General Complaints Procedure. A leaflet is available from
the school or your local Area Education Office. This will explain how you can make a
formal complaint and how your concerns will be investigated by the Area Education
Manager or his representative and the findings shared with you and the school.




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The next steps………

Hopefully talking to your child and to school staff will help to overcome any problems.
If you still feel that a move to another school is essential:

1. Please fill out pages 1 and 2 of the attached form.

2. Take or send the form to the Headteacher of your child’s present school so that he
   or she can fill out pages 3 and 4 of the form.

3. The Headteacher will then arrange a meeting to talk about the reasons for your
   transfer request .

4. The Headteacher will return the form to you immediately after this meeting or
   within five school days of receiving it from you.

5. If you decide to proceed with your request, please send the completed form to
    your local Area Education Office.

6. The Admissions Team in the Area Education Office will check if there is a place
   available at your preferred school. If there is no place available, they will not be
   able to meet your request but they will inform you about your right of appeal. If
   there is a place available, they will let you know and, at the same time, send a copy
   of your form to the Headteacher of the school you have requested. You may be
   asked to contact the school to arrange a meeting with the new Headteacher or a
   member of his or her staff to discuss the arrangements for your child’s transfer to
   the school. Admission will be arranged as soon as possible but it may take up to
   two weeks for all the necessary arrangements to be made in order to ensure a
   smooth transfer for your child.

7. If, following your meeting with the new Headteacher or member of staff, you
   decide you would prefer your child to remain at his or her present school, you
   should notify the Area Education Office immediately.

Please note that, if your request is for a voluntary aided school, the decision about
whether or not your request can be met will be made by the Governing Body, not the
County Council. Apart from this, the process will be exactly the same.



      These steps are aimed at making sure that a transfer is fully
      discussed between parents and schools and properly managed. It is
      important that a change of school is in the best interests of your child
      and that a transfer to a new school goes smoothly. Since the process
      may take some time to complete, you must ensure that your child
      continues to attend his or her present school while the necessary
      arrangements are being made.




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If you have any queries about this leaflet or need advice about filling in the application form, please
contact the Admissions Team in your local Area Education Office (see below for details). If you are
unsure about which area office to contact, please telephone any of the offices or ask at the school
concerned. You are also strongly advised to read the ‘Schools in Suffolk’ Guidance Booklet for
Parents before completing this form. Copies of the booklet are available in schools and the Area
Education Offices.



Please send pages 1 – 4 of the completed form CAF2(T) to your Local Area Education Office:


        Northern Area Education Office
        Adrian House
        Alexandra Road
        LOWESTOFT
        Suffolk
        NR32 1PL

        Telephone: 0845 600 0981 (Local Rate)



        Southern Area Education Office
        St Edmund House
        Rope Walk
        IPSWICH
        Suffolk
        IP4 1LZ

        Telephone: 0845 600 0981 (Local Rate)



        Western Area Education Office
        Shire Hall
        BURY ST EDMUNDS
        Suffolk
        IP33 1RX

        Telephone: 0845 600 0981 (Local Rate)




Rosalind Turner
Director for Children and Young People




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