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Create and Use an Accounting Template by gigi12

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									                         Create and Use an Accounting Template

This Job Aid shows how to:

   Create an Accounting Template
   Apply an Accounting Template to an Encumbrance or Payment Document


Background:

Accounting templates provide the ability to save frequently used accounting line data for use in
subsequent document creation. Templates can be used to standardize data entry and speed up the data
entry process. Only Fund and Detail accounting fields are stored in an accounting template. Once an
Accounting Template is applied, the data populates the appropriate fields upon Validating.




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                          Create and Use an Accounting Template


Step 1 - From the Home Page
 Click Search in the
Secondary Navigation Panel
 Click Page Search                                   
                                                      


Step 2 - From Page Search
 Click in the Page Code field
and type ACTPL
 Click the Browse link

                                                                  
                                                      




Step 3 – From Page Search
 Click the Accounting
Template ACTPL link




                                                          
Step 4 - From the Accounting
Template screen
 Click the Insert link
 Click in the Accounting
Template field and type a unique
code (up to 6 characters) for the
Accounting Template
 Click in the Name field and
type a descriptive name for the
Accounting Template                                              
 Click in the Department field                
and enter your department code                 
 Click Expand All arrow                       




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                            Create and Use an Accounting Template

Step 5 - From the Accounting
Template screen
You may enter as much or as
little information as necessary in
both the Fund Accounting and
Detail Accounting sections.                    
Typically, you will enter
information such as Fund, Sub
Fund, Department, and Unit in
the Fund Accounting section.
The fields in the Detail
Accounting section will be used
with Cost Accounting.

 Once you have entered the
desired information, click the
Save link.




Step 6 - Applying an
Accounting Template on an
Encumbrance or Payment
Document
Follow the appropriate Job Aid to
enter an Encumbrance or
Payment Document.
Accounting Templates are
applied in the General
Information subsection of the
Accounting section.
Click in the Accounting
Template field and enter the
unique Accounting Template
                                                           
code.
You may also use the Pick
List Arrow to choose the
appropriate Accounting Template
form a list.




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                              Create and Use an Accounting Template



Step 7 - Applying an
Accounting Template on an
Encumbrance or Payment
Document using the Pick List
If you use the Pick List, it is best
to search for your Accounting
Template using the following
criteria:
 Accounting Template (the                                      
unique ID)                                           
 Name
 Department
Once you locate and choose the
correct Accounting Template,
you will return to the Accounting
section of the document.
Step 8 – Validating the
Document
 Click the Validate button.
The information from your
Accounting Template will
populate upon validating the
document.




                                                                      




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