A JOINT MEMORANDUM OF UNDERSTANDING BETWEEN THE GOVENMENTS OF by dfhrf555fcg

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									                     JOINT MEMORANDUM OF UNDERSTANDING
                                    BETWEEN
                THE GOVERNMENTS OF IRELAND, THE NETHERLANDS,
 THE UNITED KINGDOM, SWEDEN, ITALY, AUSTRIA, THE UNITED NATIONS CHILDREN’S FUND
                AND THE FEDERAL MINISTRY OF HEALTH OF ETHIOPIA
                                       ON
THE MANAGEMENT OF THE HEALTH POOLED FUND FOR SUPPORT TO THE IMPLEMENTATION
   PROCESS OF THE HEALTH SECTOR DEVELOPMENT PROGRAMME OF ETHIOPIA (HPF-II)
                          15 November 2007 – 30 June 2010




 I. GENERAL
Within the framework of Ethiopia’s Action Plan of Harmonization and Alignment for Aid Effectiveness, the
FMOH and the HPN Development Partners commissioned a study on the status of harmonization in the
health sector and have developed a Health Sector Harmonization Action Plan. This action plan, which
has been duly integrated into the Third Health Sector Development Programme (HSDP III), has become
operational as
of July 2005.

As part of the measures that are being taken to implement the Health Sector Harmonization Action Plan,
the establishment of a Health Pool Fund (HPF) to Support the Implementation Process of HSDP III was
agreed upon between the MoH and its partners. The first phase of the HPF was implemented between 1
November 2005 and 31 March 2007 with joint funding from the governments of Ireland, The Netherlands
and The United Kingdom as well as from UNICEF. The first HPF was managed by UNICEF/Ethiopia. An
independent evaluation of the first HPF, conducted in March/April 2007, concluded that funds had been
used for the purpose intended and that both FMOH and Development Partners had benefited from
reduced transaction costs. Based on the positive experiences with the initial HPF and taking into account
the recommendations of the evaluation, a number of HPN Partners have agreed to support the extension
of the Fund (HPF-II) into a new phase of 3 years.

The general objective of the HPF-II is to contribute to the fulfillment of the goals of the HSDP by
supporting its implementation process through flexible, time-sensitive and less cumbersome funding
mechanisms, in line with the Harmonisation Action Plan of HSDP-III




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II. THE FUNDING DEVELOPMENT PARTNERS AND THEIR CONTRIBUTIONS

1. The Development Partners that have currently decided to participate in this pooling arrangement and
   to contribute funds are: The Republic of Ireland, represented by Irish Aid (IA),The Kingdom of the
   Netherlands, represented by the Royal Netherlands Embassy (RNE) , The United Kingdom,
   represented by the Department For International Development (DFID), Sweden, represented by the
   Swedish International Development Agency (SIDA), Italy, represented by the Italian Co-operation
   (IC), The Republic of Austria, represented by the Austrian Development Cooperation (ADC) and
   UNICEF.

   At any stage during its implementation, other Development Partners may join the HPF by signing the
   MOU and by making a contribution (directly or indirectly) into the Fund held by UNICEF.

2. Amounts mentioned below are indicative amounts by the respective donor at the time of signing of
   this MOU. Other contributions (amounts and periods) are expected to be confirmed during the
   implementation, if possible on an annual basis, depending on the needs of the HPF-II Action and
   Expenditure Plan. The exact agreed contributions will be mentioned in the bilateral arrangements
   between the respective Partners and UNICEF, which are contractually binding.

   All funds received in the Special Account will be recorded in United States dollars. The United
   Nations operational rates of exchange shall be used to convert into United States dollars all funds
   received in other currencies, based on the United Nations operational rates of exchange in effect on
   the date of receipt.

   Development Partners will make their exact contributions for the following E.F.Y. known before April
   1st of each year.

                           2007 (EFY 2000)     2008 (EFY 2001)     2009 (EFY 2002)   EFY
       RNE               € 200.000           € 200.000           € 200.000
       IA                € 250.000
       DFID              GBP 150.000         GBP 150.000         GBP 150.000
       SIDA              SEK 2.000.000       SEK 2.000.000
       IC                € 100.050
       ADC               € 200.000           € 150.000
       UNICEF            USD 100.000         USD 50,000          USD 50,000

3. The HPF-II will be part of HSDP’s wider pooled funding scheme and will support the implementation
   activities as specified in the annexed HPF-II Proposal and will not be used to meet the cost of import
   or customs duties (or any similar fees) imposed by the Government of Ethiopia on the goods imported
   or services provided.
   These activities will include:-

     support the monitoring and evaluation programmes of HSDP (such as ARMs, JRMs, HSDP Mid-
      Term Reviews and Evaluations) to improve its implementation and to facilitate the sector’s inputs
      towards the overall PASDEP/MDG monitoring and reporting process as well as the tracking of
      progress in terms of the relevant indicators and targets in the PASDEP policy matrix.
    help to cover the cost of workshops for policy dialogue and formulation, and seminars on
      important health issues in Ethiopia.
    provide resources for commissioning relevant studies on key health sector issues (applied
      research) in Ethiopia.



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      enable health policy makers and key implementers to participate in local and international
       conferences, seminars, short study trips or visits that contribute to useful gains of experiences
       and exposure in health policy development and implementation.
      provide resources for the recruitment of international and national consultants to assist the
       Ministry on policy related research, assessments and innovations.
      strengthening the capacity of the HSDP secretariat and FMOH in co-ordination of activities in the
       health sector.
      to build capacity at all levels of the health system in planning, M&E, and Harmonization and
       Alignment.
      sponsoring meetings of the MOH and the private health sector and providing TA on development
       of standards, guidelines and manuals on Public Private Partnerships.
      to cover the management fee charged by UNICEF.
      provide resources for other relevant process activities in support of the implementation of HSDP
       priorities.

HPF resources will be accessed via UNICEF for the above-mentioned programme areas and activities in
line with the Sector Wide Approach.

III. DELEGATION TO UNICEF TO MANAGE THE HPF-II

In line with HPF-II Proposal and in consultation with Irish Aid (IA), the Royal Netherlands Embassy
(RNE), and the Department For International Development (DFID), the Swedish International
Development Agency (SIDA), the Italian Co-operation (IC), the Austrian Development Cooperation (ADC)
and the Federal Ministry of Health has officially requested UNICEF to assist the implementation of the
HPF-II by holding, managing and administering the HPF.
The Development Partners contribution will be charged a 5 % fee for administration and operational cost
by UNICEF.


IV.THE FEDERAL MINISTY OF HEALTH AND THE JCCC

As indicated in the annexed Proposal for HPF-II:

1. The Joint Core Coordinating Committee (JCCC) of the Federal Ministry of Health and HPN Partners,
   chaired by the Head of the Planning and Programming Department of the Ministry (PPD-FMOH), has
   delegated responsibility for endorsing the Annual HPF-II Activity and Expenditure Plan and controlling
   the Fund’s appropriate and efficient utilization. PPD/FMOH is in charge of developing the draft
   Annual Activity and Expenditure Plans and finalising it with JCCC.

2. The JCCC will advise on the procurement of goods and services needed to implement the HPF
   effectively. Procurement itself will be carried out through UNICEF procurement services in line with
   internationally accepted practices to ensure value for money.

3. Based on the jointly approved Annual Activity and Expenditure Plan and within the limits of its budget,
   the PPD-FMOH is responsible for receiving, processing and approving requests for funding, and
   ensure the appropriate and efficient use of the Fund in the spirit of its purpose. JCCC’s endorsement
   is needed for approval of activities not being part of the Annual Plan or for activities which exceed the
   agreed budget (line) with more than 10%.
   Upon approval for funding, written authorization for payment together with the relevant documentation
   will be transmitted to UNICEF by the Head of the PPD of the Federal Ministry of Health.



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4. PPD-FMOH will inform the FMOH-HPN Partners Joint Consultative Forum, which meets every two
   months, on progress of HPF-II activities and expenditure.

5. At the end of 2009(EFY 2002), the JCCC will coordinate an independent review of HPF-II
   implementation.


V. THE UNITED NATIONS CHILDREN’S FUND (UNICEF)

   1. The UNICEF Country Office in Ethiopia will administer the Health Pooled Fund, in accordance
      with the provisions of this MoU. The Donors acknowledge that the Contribution will be mingled
      with other contributions to the Ethiopia Health Pooled Fund and that it will not be separately
      identified or administered.

   2. The Ethiopia Health Pooled Fund shall be administered by UNICEF in accordance with its
      regulations, rules, directives and procedures applicable to Special Accounts, including those
      relating to interest. The Ethiopia Health Pooled Fund shall be subject exclusively to the internal
      and external auditing procedures laid down in the financial regulations, rules, directives and
      procedures applicable to UNICEF.

   3. UNICEF will effect payments for activities financed by the HPF-II upon receipt of official
      authorization signed by the Head of the Planning and Programming Department of the Federal
      Ministry of Health.

   4. UNICEF will, upon receipt of authorization from the PPD-FMOH, undertake the procurement of
      goods and services, and administer the contracts of hired consultants. In close consultation and
      collaboration with the PPD-FMOH, effect payments for such services as the rental of conference
      venues and facilities, transportation for such occasions as JRMs, printing of documents etc.

   5. Submit to the JCCC (through the PPD-FMOH), the Management Committee of the FMOH and
      Irish Aid (IA), the Royal Netherlands Embassy (RNE), the Department For International
      Development (DFID), the Swedish International Development Agency (SIDA), the Italian Co-
      operation (IC) and the Austrian Development Cooperation(ADC):

         Quarterly summary financial statements and a brief summary of the activities undertaken by the
          fund recipients during the quarter in question, to be submitted within 4 weeks after the end of
          the reporting period.
         Overall annual progress (narrative and financial) reports for every Ethiopian fiscal year, to be
          submitted within 6 weeks after the end of the reporting period.
         A final narrative and financial report no later than 6 months after completion of the project,
          covering the entire period of the project,
         A final certified financial statement no later than one year after the project has been
          operationally closed.

Consolidated Progress and Final Reports on the implementation of the activities and the execution of the
Fund will be drawnn up in the spirit of One Plan, One Budget and One Report, so avoiding accounting to
individual donors.

   6. In line with UNICEF’s Financial Regulations and Rules, provide additional information pertaining
      to the HPF-II as may be required by the JCCC and the Development Partners.



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   7. Disbursements will be made to the extent that funds are available in the Ethiopia Health Pooled
      Fund Account. Where the balance in the Ethiopia Health Pooled Fund on the date of a
      scheduled disbursement is insufficient to make that disbursement, UNICEF shall consult with the
      Joint Core Coordinating Committee and make a disbursement, if any, in accordance with the Joint
      Core Coordinating Committee’s instructions. UNICEF shall promptly notify the Donors in such
      circumstances and shall advise the Donors of the Joint Core Coordinating Committee’s decision
      in that regard.

   8. UNICEF will be signing a separate agreement with Irish Aid (IA), the Royal Netherlands Embassy
      (RNE), the Department for International Development (DFID), Swedish International Development
      Agency (SIDA) and the Austrian Development Cooperation (ADC) regarding their individual
      contribution to the HPF. The contribution of the IC will be channeled via the FMOH.

   9. Obligations assumed by the Donor and UNICEF under this Agreement shall survive the
      expiration or termination of this Agreement to the extent necessary to permit the orderly
      conclusion of activities, the withdrawal of personnel, funds and property, the settlement of
      accounts between the Parties and the settlement of contractual liabilities required in respect of
      any subcontractors, consultants or suppliers. Any balance remaining in the EHPF account shall
      be used for a purpose mutually agreed upon by UNICEF, the donors and the JCCC.

   10. All financial accounts and statements shall be expressed in United States dollars.

The contractual arrangement for any other Development Partner wishing to contribute to the HPF-II at a
later stage, will be agreed at that point in time.




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V. AMENDMENT TO THE PRESENT MOU

1.     The MOU may be adjusted at any time or extended after expiration of the final date upon
consensus of the signatory parties.
2. If and when a new Development Partner wished to join the HPF-II during its implementation, it can
do so by signing the present MOU and by making its contribution to the Fund.

The Signatories of this MoU are:


UNICEF                                              IA

Name: Bjorn Ljungqvist                            Name: Fionnuala Gilsenan
Department and Job Title: Representative          Department and Job Title: Head of Development, Irish Aid



DFID                                               RNE

Name: Paul Ackroyd                                 Name: Mr. Alphons Hennekens,
Head of DFID in Ethiopia                           Department and Job Title: Ambassador



SIDA                                                IC

Name: Ingrid Löfström-Berg                         Name: Andrea Senatore
Title:Counselor Development Cooperation            Title: Director Italian Cooperation
Embassy of Sweden



ADC

Name: Dr. Leonhard Moll
Head of Coordination Office for Development Cooperation
Austrian Embassy, Ethiopia



FMoH

Name: Tedros Adhanom Ghebreysus
Minister of Health of the Federal Republic of Ethiopia




All correspondence relating to this Memorandum should quote the project reference number for each
organization.




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The officers responsible for co-ordination of all matters relating to this MoU are:


UNICEF                                           IA

Name : Viviane Van Steirteghem                  Name : Hiwot.Tadesse
Deputy Representative                           Social Development advisor
E-mail : vvansteirteghem@unicef.org             E-mail : Hiwot.Tadesse@dfa.ie


DFID                                            RNE

Name: Marion Kelly                              Name: Dr. Theo Pas
HIV/AIDS and Health advisor                     Sector Specialist Health & HIV/AIDS
E-mail: M-Kelly@dfid.gov.uk                     E-mail: Theo.Pas@minbuza.nl


SIDA                                             IC

Name:                                           Name: Augusto Cosulish
                Embassy of Sweden               HSDP coordinator
Email:                                          Email : Augusto Cosulich <itacohsdp@ethionet.et>


ADC

Name: Kassahun Tamirat
Health Programme Manager
E-mail: Kassahun.tamirat@ada.gv.at




FMoH

Name: Nejmudin Kedir
Head of Planning Department
Email: "Dr. Nejmudin Kedir" <moh@ethionet.et>


All correspondence relating to this Memorandum should quote the project reference number for each
organization.




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