GUIDELINES FOR WRITING ORGANIZATION CONSTITUTIONS
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CONSTITUTION OF TRAVEL EMINENCE AGENCY (T.E.A.) ARTICLE I Name of the Organization Section 1: The name of this organization shall be Travel Eminence Agency (T.E.A.). ARTICLE II Purpose of the Organization Section 1: T.E.A.’s (Travel Eminence Agency) mission is to provide an outlet for students’ needs to travel and get off campus for recreational and educational purposes, and to teach students management and event planning skills. ARTICLE III Qualifications for Membership Section 1: It is hereby acknowledged that the T.E.A. at TCNJ insures that the policies and practices pertaining to the membership of our organization do not discriminate based on sex, race, religion, color, ancestry, national origin, marital status, handicap, age, sexual orientation, and lifestyle. It is also hereby understood that the only exemptions to this claim may be due to the sex or religious composition of our organization, which is allowable by law. ARTICLE IV Officers of the Organization Section 1: The elected officers of this organization shall be: President Vice-President Treasurer Secretary Historian Section 2: Term of office shall be one school year. However, if an officer is elected into position during the course of the school year, their term of office is until the next election. Section 3: It shall be the duty of the president: To chair all club meetings; to moderate and oversee all competitions and club discussions and shall vote only in the event of a tie; and shall oversee all major aspects of the organization. Maintain the club’s web site and handle all issues pertaining to site maintenance. The President shall also act as a leader to all Executive Board members and make sure they are performing properly in their duties. Section 4: It shall be the duty of the vice-president: To execute the President’s duties in his/her absence; handle all public relations; and perform duties assigned by the President. Section 5: It shall be the duty of the treasurer: To maintain T.E.A.’s budget; maintain club finances and the treasury; to serve as the liaison to the Student Finance Board; and to keep track of club inventories. Section 6: It shall be the duty of the secretary: To take accurate minutes at club meetings and distribute them to members and to log all events (number of people, contact people, winners, etc.). His or her job is to also check and maintain club e-mail. Section 7: It shall be the duty of the historian: To keep complete and accurate records illustrating T.E.A.’s activities, and to take pictures or collect members’ photos illustrating club activities. It also shall be his or her duty to create itineraries and phone-trees for all club trips. Section 8: Positions stated in Article IV, Section 1 constitute the Executive Board. BY-LAWS ARTICLE I Membership Section 1: Any student who is interested in the purpose of T.E.A. should show up at the next meeting, and fulfill the necessary requirements to become an active member. Section 2: Types of Membership: Different standings of activeness on the club are active and inactive. a) Active members are members who fill out the club survey and sign the club contract. Active members must also pay the annual $20.00 membership fee. They are also expected to participate in the various competitions of the club, from registering competitors or attending the event. Attendance will be taken at every club and committee meeting. b) Inactive members are members who fail to meet any of the three of the above criteria. Inactive members are unable to run, vote in elections, or go on club trips. Section 3: If an Executive Board member is found by the Active Membership and/or the remainder of the Executive Board to not be fulfilling his/her duties, the Executive Board may remove that individual after having a 2/3 vote of Active Membership at a meeting and the Executive Board elections shall be held to fill the position. The same procedure shall be upheld if an Executive Board member resigns. If an Executive Board member is impeached from his or her position, they may still be a club member, but cannot run for another position for the rest of their time at TCNJ indefinitely. Section 4: Elections: all active members are eligible to run for Executive Board position. Section 5: Elections are held at the beginning of each school year and are also held when an Executive Board member is removed or impeached as stated in Article I, Section 5. ARTICLE II Financial Provisions Section 1: TCNJ T.E.A. events shall be funded by the club members themselves. Each club member is required to pay an annual $20.00 fee if interested in becoming an Active Member that is collected by the Treasurer and will be directly deposited in the club treasury. This fee will be due on the third club meeting of every school year. However, if someone were to join after the third meeting, he or she is expected to pay the $20.00 fee before his or her first club trip. ARTICLE III Advisor(s) Section 1: Advisors shall be selected from any member of any department’s faculty or administration that is willing to support the cause of T.E.A. The Executive Board shall approve any candidate for this position with a 2/3 vote of the general body. ARTICLE IV Amendments Section 1: Any amendments to the constitution must be agreed upon by a 2/3 vote of present active members, and be supported unanimously by the Executive Board. Section 2: If these conditions are met, these amendments will be brought before the Legal and Governmental Affairs internal committee of the Student Government Association to be approved.