ITPRC PROJECT PROPOSAL
Project Title
Project Requestor
Primary Contact Name/ Title Department (s) Project Owner/Title Executive Sponsor
ITPRC#: (for ITPRC use only) Submission Date: Date
Project Purpose
In one sentence, please describe the main purpose for this project
Key Recommendations
Please list the key recommendations for this project
Estimated Project Costs
Initial Costs
$ $
1)
Recurring Costs
Recommended Implementation Project/Operational Dependencies Please list the key timing issues with regard to this project’s start and end dates Timeframe
Start Date: Launch/Go Live Date: 1)
Projected Effort
CIS Team Small (2 to 4 person weeks) Medium (1 to 6 person months) Functional Team Small (2 to 4 person weeks) Medium (1 to 6 person months)
Large (6 to 12 person months) Extra Large (> 12 person months)
Large (6 to 12 person months) Extra Large (> 12 person months)
Proposed Funding Sources
Indicate how the project will be funded for one-time and recurring costs
Funding Sources – Initial
Funding Sources - Recurring
ITPRC Doc 2006A
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Proposed Budget & Project Cost Estimates
Please list the project costs for one-time and recurring costs
Resources Hardware Resources
Quantity (Hrs/Units)
One Time Costs
Recurring Costs
Notes/Details
Software Resources
Hardware Maintenance
Software Maintenance
Consulting
Training
Additional Brown Labor (state in FTE’s and duration)
Other
TOTAL COSTS
Proposed Project Plan
1. Project Scope In Scope - Initial Implementation
Functionality - Please list the major business functions and processes to be defined and/or supported by this project.
In Scope - Later Phase
Functionality - Please list the major business functions and processes to be implemented at a later date.
1)
Interfaces - Please list the major business functions and processes to be defined and/or supported by this project.
1)
Interfaces - Please list the major business functions and processes to be defined and/or supported by this project.
Data Conversion - Please list the major business functions and processes to be defined and/or supported by this project.
Data Conversion - Please list the major business functions and processes to be defined and/or supported by this project.
Technology - Please list the technology that is expected to be available to this project (software, hardware, infrastructure,
ITPRC Project Proposal Form 2007-03-19
Technology - Please list the technology that is expected to be available to this project at a later date (software, hardware, infrastructure,
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communication, security, reporting tools, etc.)
communication, security, reporting tools, etc.).
2. Schedule Milestones
List major milestones, such as project kick-off, design, implementation, test and launch as appropriate. Identify any scheduling constraints, such as externally imposed or production deadlines. Add additional rows as needed.
Milestone/Deliverable
Responsible
Date(s)
3. Resource Requirement – Initial Implementation
Please list resource, associated FTE requirement and duration: (ex.– 1 FTE for 6 months)
Brown Resources
Vendor/Consulting Resources
4. Resource Requirement – On-Going Support
Please list resource, associated FTE requirement and duration: (ex.– 1 FTE for 6 months)
Brown Resources
Vendor/Consulting Resources
5. Project Governance/Decision Making
Identify the individuals who will make decisions for the major aspects of this project
Project Definition, Plan, & Schedule – Approvals & Revision: Business/Policy Decisions:
Technical Decisions:
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Solution Investigation & Analysis
List the possible solutions that were explored and the reason that the solution was or will not be recommended
Reference Information and Web Links
List all reference documents and web links to provide additional information to support this proposal. Feel free to attach to this document other reference information as needed.
CIS Technology Review
Project Proposal Investigation Team
Identify all resources responsible for completing this proposal (list names, titles, department)
CIS Team Member(s)
Functional Team Members(s)
Consulting Assistance
Submission & Approval Process
1) Communications regarding this Project Proposal should be directed to the ITPRC (ITPRC @brown.edu). 2) Project Proposals must be submitted at least 10 business days prior to a scheduled ITPRC meeting to be considered for review. Confirmation of the next scheduled review will be communicated via email by a representative of the ITPRC. The primary contact and/or functional owner are expected to attend the scheduled ITPRC to again present this next step in the project approval process. 3) Once the Project Proposal is reviewed and a decision reached by the ITPRC, the primary contact will be notified within 5 business days of the committee’s decision whether or not the project has been approved and authorization to proceed is granted.
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Approval (to be completed by ITPRC or CIS) Review and Approvals
ITPRC Scheduled Review Date o o o o o Approved; Initiate Project Pending Denied Deferred ITPRC Actual Review Date
Comments/Action
Approved Solution
Project Scope Revision (if applicable)
List deliverables that were determined to be out of scope
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