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									Alachua County Public Schools

 Head Start
 annual report

          2008 – 2009
                       Alachua County Public Schools
                          Head Start/VPK Program

                           SHARED GOVERNANCE

                                   W. Daniel Boyd, Jr., Ed.D.

Barbara Sharpe     Eileen F. Roy        Virginia S. Childs      Tina Pinkoson   F. Wesley Eubank

                 Policy Council Representatives 2008 - 2009
      Tabre Watson - Chairperson              Sandra Hines – Vice Chairperson
      Robert Wilford                          Bill Weed
      Angelia Thomas - Secretary              Crystal Pelham
      Melanie Baldwin – Assistant Secretary   Lakindra Ellis
      Sharprato Williams - Parlimentarian     Berlinda Wright
      Ronald McNeal                           Brandi Walls
                                   Barbara Sharpe,
                             Board Liaison to Policy Council

                             Administrative Staff
      Ann Crowell, Director                         Phyllis McKnight
      Joyce Daniels, VPK Director                   Preschool Specialist
      Horace Freeman,                               Family & Community Partnership
      Preschool Specialist, Fiscal                  Elliene Chisholm
      Audrey Williams                               Preschool Specialist
      Preschool Specialist                          Child Development
      Health & Nutrition Services                   Social/Emotional/Disabilities Services

                        Virginia “Bebe” Fearnside Family Services Center
                              Head Start Administrative Office
                           3600 N. E. 15th Street • Gainesville, FL 32609

         To prepare children and families for success in school and life.

  •	    Identify and enroll eligible program participants within our targeted area
  •	    Provide developmentally appropriate experiences
  •	    Provide an enriching environment that is conducive to learning
  •	    Involve parents as partners in their children’s educational experiences
  •	    Support families as they seek to achieve their goals
  •	    Provide early and appropriate screenings and assessments to determine individual
        developmental needs

                                 VALUES AND BELIEFS:
We Believe...
 •	 Early Intervention is crucial for the success of our children, families and communities
 •	 Each person has fundamental value
 •	 Respect and knowledge of diverse cultures is essential
 •	 The home is the first school and parents are children’s first and most important teacher
 •	 Comprehensive services are vital to a child’s healthy growth and development

                                     SHARED VISION
       Alachua County eligible three-five year old Head Start participants
              will receive high quality Early Intervention Services

                              HEAD START CORE VALUES
	Establish a supportive learning environment for children, parents, and staff.
	Recognize that the members of the Head Start community; represent many cultures Head Start
  families and staff.
	Understand that the empowerment of families occurs when program governance is a responsibility
  shared by families, governing bodies, and staff.
	Embrace a comprehensive vision of health for children, families, and staff which assures that basic
  health needs are met.
	Respect the importance of all aspects of an individual’s development.
	Build a community in which each child and adult is treated as an individual.
	Foster relationships with the larger community.
	Develop a continuum of care.

                             Alachua County Public Schools
                          Head Start/Voluntary Pre-Kindergarten
                               PROGRAM AT A GLANCE
Funding Source
   •	 Federal (Office of Head Start)                                 $4,391,518
   •	 State – VPK (Agency for Workforce Innovation)                  $1,033,302 (for 4 year olds)
   •	 Non-federal Share                                              $1,097,731
      Total                                                          $6,522,551

Population Served
        3 to 5 year old Low Income Children and Families

Funded Enrollment          640

Head Start Center and Elementary School Sites
   •	   Fearnside Family Services Center
   •	   Metcalfe Elementary
   •	   Prairie View Center
   •	   Rawlings Elementary
   •	   Terwilliger Elementary
   •	   Archer Community
   •	   High Springs Community
   •	   Irby Elementary
   •	   Newberry Elementary
   •	   Shell Elementary
   •	   Waldo Community

Services Provided to Children and Families
   •	   Health/Nutrition
   •	   Child Development
   •	   Social Services
   •	   Parent Involvement
   •	   Social/Emotional Development
   •	   Disability Services

Early Education Services
The Education Content Area objectives are to ensure:
  •	 The use of a comprehensive curriculum to stimulate learning
     across all learning domains of development (social, emotional,
     physical and cognitive)
  •	 The availability of high quality age appropriate materials
     and activities
  •	 Integration across all content service areas occurs
  •	 The environment values, respects and responds to the
     cultural diversity of each child
  •	 Parents are included as partners in their child’s education
  •	 Opportunities are available for families to enhance their
     knowledge of the developmental progress of their children
  •	 Parents have the opportunity to learn how to extend early
     learning experiences in the home environment

Family and Community Partnership (FCP):
The Family and Community Partnership                   Head Start maintains an environment that
Content Area supports enrolled children                welcomes parents and encourages participation
and their families as they seek to become              at any time. Parents have an opportunity to
successful, by identifying and finding solutions       become involved in a variety of ways such as
to needs, concerns and interests of the family.        the development of the curriculum, teacher-
The partnership with the family is paramount           parent conferences, classroom activities, annual
to everything that occurs in Head Start. Staff         events, parent meetings, shared governance
work to build rapport with the family as early         and male involvement program.
as during the outreach and recruitment process
and continue working to achieve a partnership          A special Male Involvement /Fatherhood
throughout the child’s enrollment year.                Initiative program promotes increased male
                                                       involvement in the program and in their child’s
This relationship is nurtured by Family Liaison        education. Parents assist in the planning and
Specialist who provide case management                 implementation of many program annual events
services for the child and the entire family           and activities. A parent’s early involvement in
based on goals identified by the family. Regular       their child’s academic life leads to involvement
contact and support is offered based on mutual         during the K-12 years. With this in mind,
respect between the staff person(s) and family         Head Start support parents as they gain skills
member(s). The program seeks to enhance                needed to become an involved parent as well as
program services by collaborating with other           an advocate for their child’s success in school
community agencies and organizations which             and life.
is vital to the referral process. Referrals are
made as appropriate for emergency assistance,
social services, education, counseling, health,
and a variety of other concerns.

Health/Nutrition Services:                           Social Emotional Development/
The health team works in conjunction with            Disability Services:
the grantee level nursing and food service           The social-emotional & disabilites team
supervisors and registered dietician, school         begins identifying children with diagnosed
level nursing staff and food service staff to        or suspected disabilities and those who may
ensure that the health/nutritional needs of          require social emotional intervention from
individual children are met.                         the initial application process and ongoing
                                                     throughout the year.
The health team engages
parents    in     developing                                   Federal regulations require 10%
skills to encourage early                                      of the Head Start enrollment
intervention and prevention                                    consist of children with diagnosed
of     health      concerns.                                   disabilities. Recruitment efforts
They     are     responsible                                   are focused on collaboration with
for tracking all health                                        the grantee Exceptional Student
exams/screenings (vision/                                      Education department as well as
hearing,     height/weight),                                   community agencies and medical
medical records (physical                                      providers serving preschool age
exams,      immunizations)                                     children with disabilities.
and individualized plans
(health,    nutrition)    to                                   The Social Emotional/ Disabilities
ensure each child’s health                                     Service objectives include:
needs are addressed.
                                                       •	 Ongoing recruitment of children with
                                                          diagnosed or suspected disabilities
The Health objectives are to:
                                                       •	 Collaborating with the Local Education
   •	 Establish ongoing communication                     Agency (LEA) and community partners
      with parents and medical providers to               in addressing the needs of children with
      identify the health/nutritional needs of            disabilities
      each child                                       •	 Assisting parents in understanding
   •	 Ensure ongoing communication among                  their rights and the need for early
      program staff to ensure each child’s                identification of children with
      health/nutritional needs are addressed              disabilities
                                                       •	 Conducting classroom and individual
   •	 Promote child health and wellness                   observations
      through education, communication and
                                                       •	 Coordinating appropriate training
      timely delivery of services
                                                          and technical assistance for staff in
   •	 Promote healthy habits in children                  addressing the needs of children
                                                       •	 Timely processing, tracking and
   •	 Protect the health and safety of all
                                                          following up on all referrals
      program participants and staff
                                                       •	 Developing and supporting the
   •	 Assist families with finding a medical              implementation of strategies and
      and dental home and medical insurance               individual behavioral plans

Federal Assistance:
The Office of Head Start (OHS) allocated federal funds to provide comprehensive early childhood
development and family support services to the Alachua County Public Schools to serve 640
preschool age children. The graph below show the distribution of dollars across funding categories
for the proposed as well as actual expenditures.

                                    Actual Expenditures


Required Non-Federal Shares/Head Start In-Kind

The Head Start grantee is responsible for generating over one million dollars in non-federal shares.
The Office of Head Start allocates 80% of the total cost needed to provide comprehensive services
to the 640 enrollees and their families. Local programs are responsible for generating 20% non-
federal shares through parent volunteers, community partnerships and partnerships with public/
private schools and local colleges and universities as well as through donations of cash, supplies,
and equipment.

A large percentage of our local non-federal share is generated through grantee services and
resources and state Voluntary Pre Kindergarten (VPK) funds. The categories of non-federal shares
collected locally are reflected in the following graph.

In today’s challenging economy, our in-kind contributions (non-federal share) will play an even
more critical role in the years ahead.

            If Head Start is to continue to provide
        high quality services and remain successful,
      other resources for generating non-federal share
      must be identified and pursued as a high priority.

Health Insurance

Head Start Performance Standards require staff to assist each family in identifying an ongoing
source of medical care and a source of medical insurance coverage. During the course of the
year, information is obtained and assistance is provided to families in the identification of these
resources. During the 2008 – 2009 school year, 92.5% of the enrolled families were able to identify
a viable source of medical insurance coverage as reflected in the chart and graph below.

Head Start Enrollment
The goal of Head Start is to provide comprehensive services for low-income, pre-school children.
The graph below indicates, 91.22% of our children served during the 2008 – 2009 school year
were from families whose income fell below the Federal Poverty Level (FPL). The figure includes
families identified as homeless, public assistance recipients, income eligible families and children
in foster care.

Parent Involvement
Although 65% of Head Start parents were involved in the program this year, it’s an area that
must remain a constant focus. As the graph below shows, 56% of female parents (383 of 679) were
involved, while 43% of fathers identified at intake (76 of 176) participated. Our focus in the coming
year will be to continue to encourage and educate parents as to the benefits of parent involvement.
We will continue to partner with the Title 1 program local organizations, churches and community
agencies, to create opportunities for increased involvement of families in their children’s education.
The male involvement initiative will continue to be a focus for improved participation.

Disabilities Services
Active recruitment of pre-school age children          diagnosed and had Individualized Education
with disabilities is a primary responsibility          Plans (IEP) prior to entering the Head Start
of the Head Start program. Our grantee is              program. The remaining 56% were diagnosed
required to enroll sixty-four (10% of the total        during the program year.         The primary
funded enrollment) three and four year olds            disabilities represented in our local program
with diagnosed disabilities.                           were speech/language, developmental delay
                                                       and visual impairment.
The program did not achieve the mandatory
enrollment of children with disabilities during
the 2008 – 2009 program year. In an effort
to achieve a higher level of success, we are
collaborating with the grantee’s Exceptional
Student Education program, Florida Diagnostic
and Learning Resources (FDLRS) and the state
Technical Assistance and Training System
(TATS) to develop strategies to increase
participation of children with disabilities.

A total of 25 children (4%) with diagnosed
disabilities were identified and served.
Approximately 44% of the 25 identified were

                                    AGENCY REPORT
Head Start Child Outcomes based on results from LAP-3
The High Reach Learning Curriculum is research based and used program-wide. The curriculum
is based on sound child development principles about how children grow and learn. Additional
curricula, Second Step – Violence Prevention, Marvelous Explorations through Science and
Stories (MESS) and Strategic Teacher Education Program (STEP) are additional resources
available for use in each classroom.

Our Head Start program is proud of the results our students achieved in the 2008 – 2009
academic year. The LAP-3 assessment instrument is used to link curriculum with on-going
observation and evaluation of progress of every child. Scores of individual skills are reported as
mastered or not mastered during three periods of the year: Beginning (September & October);
middle (November, December & January); and end (February, March & April).

In the eight key domains of learning measured, our Head Start students averaged an impressive
27% increase in their mastery levels (see graph Below)

                                                        within the appropriate time frame.
Triennial Federal Review
The most recent federal review conducted by the         Independent Audit Report
Office of Head Start occurred during the Spring         The Independent Audit Report completed by
of 2007. The Program Review Instrument                  Purvis, Gray and Co. for the year ending June
for Systems Monitoring Protocol was used                30, 2008 did not contain any finding pertaining
to thoroughly evaluate the local Head Start             to the federal Head Start program.
program’s effectiveness in delivering services
to children and families based on the Federal           Self Assessment
Performance Standards.                                  An annual self-assessment is completed as a
                                                        part of our internal ongoing monitoring process.
The Alachua County program had no non-                  Staff, community partners and parents used
compliance in the areas of Nutrition, Safe              the Head Start Self-assessment Toolkit to
Environments, Disability Services, Mental               determine the effectiveness of the program’s
Health, Transportation, Education and Early             service delivery system in all content areas.
Childhood Development, Fiscal Management                The most recent self-assessment was completed
or Program Design and Management. The                   in April 2009.
review did however, identify deficiencies in the
area of Medication Administration (1304.22)             A Quality Improvement plan was developed
and Family Goal Setting                                 to address the findings and a Training and
(1304.40).   A Quality                                  Technical Assistance plan was developed to
Improvement     Plan                                       continue to enhance our skills in the areas
was developed and                                                  of Shared Governance, Planning,
accepted     by                                                            Communication,
the office of                                                                 Recordkeeping and On-
Head Start.                                                                      going Monitoring.
w e r e

                    Head Start annual report update
                                        Children Served

The number of children 5 and under in Alachua County is 13,275. The number of children 5 and
under in Alachua County in poverty is 2,987 based on a poverty rate of 22.5%. The local program’s
projection for the number of eligible 3 and 4 year old children residing in our community equals
1194. The cumulative enrollment for 2008 – 2009 was 743 which represents 62.2% of the population
of Head Start eligible children living in poverty

Ongoing medical and dental treatment is vital to the development of young children. Immunization
records, physical exams and other health documents are monitored to ensure that each child’s
health, dental, and nutritional needs are addressed.

Alachua County Public Schools
   Head Start/VPK Program

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