SCREENING TEMPLATE by gigi12

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									                                                      April 2008




Equality and Human Rights
Screening Template




For advice & support on screening contact:

Sandra Calwell / Anne Basten
Equality Unit
Central Services Agency
2 Franklin Street
Belfast BT2 8DQ
028 90535627 / 90535626
email: calwells@csa.n-i.nhs.uk or bastena@csa.n-i.nhs.uk




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                                                                      April 2008

                         SCREENING TEMPLATE
For further information on screening, please refer to the ‘Guidance Notes’,
which are also available in hard copy from your organisation’s equality
contact.

(1)    INFORMATION ABOUT THE POLICY/DECISION
 1.1   Title of policy
 Harassment, Bulling and Intimidation Policy.


 1.2 Description of policy/decision
  This policy outlines the mechanism to be used in the Agency to resolve an
  issue of Harassment, Bulling and Intimidation. It applies to all Agency Staff.




 1.3 Main stakeholders affected
 (E.g. staff, actual or potential service users, other public sector
 organisations, voluntary and community groups, trade
 unions/professional organisations or private sector organisations)




 1.4 Other policies/decisions with a bearing on this policy/decision
   what are they?
   who owns them?




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(2)   SCREENING THE POLICY/DECISION

2.1 In terms of groupings under Section 75, what is the make up of
those affected by the policy/decision ?

Group               Please provide details
Gender


Age
Religion
Political Opinion
Marital Status

Dependent
Status
Disability
Ethnicity
Sexual
Orientation




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2.2 Is there any indication or evidence of higher or lower participation
or uptake by different groups?

Group         Yes/No/ Please provide details
              Don’t
              Know

Gender
Age
Religion
Political
Opinion
Marital
Status
Dependent
Status
Disability
Ethnicity
Sexual
Orientation




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2.3 Is there any indication or evidence that different groups have
different needs, experiences, issues and priorities in relation to the
policy/decision?

Group        Yes/No/ Please provide details
             Don’t
             Know

Gender       Yes      The policy may be used in relation to issues of alleged
                      sexual discrimination. Decisions made by the panel
                      should be fair and informed by a range of
                      perspectives, including gender.
Age          Yes      The policy may be used in relation to issues of alleged
                      age discrimination. When dealing with Harassment,
                      Bulling and Intimidation decisions made by the panel
                      should be informed by a range of perspectives,
                      including age.
Religion     Yes      The policy may be used in relation to issues of alleged
                      religious discrimination. As above re: panel
                      composition.
Political    Yes      The policy may be used in relation to issues of alleged
                      political discrimination. As above re: panel
Opinion
                      composition.
Marital      No       No impact determination
Status
Dependent No          No impact determination
Status
Disability   Yes      The policy may be used in relation to issues of alleged
                      disability discrimination. Individuals with disabilities
                      may have particular needs in relation to meetings
                      under the policy. When dealing with a disability
                      related to Harassment, Bulling and intimidation
                      decisions made by the panel should be fair and
                      informed by a range of perspectives, including
                      disability
Ethnicity    Yes      The policy may be used in relation to issues of alleged
                      race discrimination. Staff whose first language is not
                      English may face particular barriers in understanding
                      proceedings during meetings. When dealing with a
                      race related issue of Harassment, Bulling and
                      Intimidation, decisions made by the panel should be
                      fair and informed by a range of perspectives, including
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                       race.
Sexual                 The policy may be used in relation to issues of alleged
                       sexual orientation discrimination.
Orientation



2.4   Is it likely that the policy/decision will meet those needs?

Group         Yes/No/ Please briefly give details
              Don’t
              Know




N.B.
continue as
appropriate



2.5 Is there an opportunity to better promote equality of opportunity or
good relations by altering the policy/decision or working with others in
government or in the larger community?

Group              Suggestions

                   As identified in previous table the subject of Harassment,
                   Bulling and Intimidation may directly relate to gender
                   (includes trans gender), age, religion, political opinion,
                   disability, race, or sexual orientation. The panel involved
                   in hearings should, where possible, present a mix of
                   gender and religion and where applicable, age. This
                   representative approach will ensure decisions made by
                   the panel are fair and informed by a range of perspectives.

                   It would not be deemed practical to continue this theme for
                   disability and race, due to the low numbers of staff in
                   these groups in the Agency, however representation
                   should be considered where appropriate, e.g. where
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                   subject of Harassment, Bulling and Intimidation relates to
                   one of these groups.

                   However it is noted that staff who are gay, lesbian or
                   bisexual may face personal difficulties in pursuing a
                   grievance in relation to their sexual orientation; the
                   Agency will consider any request to be accompanied by
                   someone from a representative organisation; the Policy
                   has been amended to reflect this consideration.

                   Staff with disabilities may also have particular needs in
                   relation to support during Harassment, Bulling and
                   Intimidation meetings; as described in policy,
                   consideration will be given to provision of a support
                   person, and reasonable adjustment will be made to
                   ensure meeting venue and materials are accessible.

                   Staff whose first language is not English may request an
                   interpreter to be present during any meetings, particularly
                   since the terminology used may differ from every day
                   language; consideration will be given to such a request as
                   per policy.

                   Some staff may have difficulties understanding the
                   procedure, and as with all HR policies, staff in the HR
                   Department will advise and explain the process.




N.B. continue as
appropriate




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2.6 What changes to the policy/decision – if any – or what additional
measures would you suggest to ensure that it promotes good relations?

Group               Suggestions

Religion



Political Opinion



Ethnicity




2.7 Have previous consultations with relevant groups, organisations
or individuals indicated that particular policies create problems that are
specific to them? Also, please detail information used to answer any of
the questions above (e.g. statistics; research reports; views of
colleagues, service users, or other stakeholders).
 This policy has been widely consulted upon through the Agency’s HRLG,
 the members of which are required to disseminate the policy at all stages to
 staff within their respective departments, including trade union
 representatives. The HRLG considers views and opinions and amends
 policies if appropriate.

 Others given the opportunity to present views during the approval stages of
 the policy were:

     SMT

     Remuneration Committee

     Agency Board
 The policy will go out for wider consultation with the Agency’s full Section 75
 consultation list (reference CSA Equality Scheme Appendix 2) during the
 annual joint policy consultation: any recommendations for change
 emanating from the consultation will be considered and incorporated in a
 timely manner.


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2.8 Please detail what data you will collect in the future in order to
monitor the effect of the policy/decision on any of the groups under
Section 75?




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(3) SHOULD THE POLICY/DECISION BE SUBJECT TO EQUALITY
IMPACT ASSESSMENT?
Equality impact assessment procedures are confined to those
policies/decisions considered likely to have significant/major implications for
equality of opportunity.

If your screening has indicated that a policy/decision is likely to have an
adverse differential impact, how would you categorise it?
Please tick.

               Significant/major impact

               Low impact                     x

Do you consider that this policy/decision needs to be subjected to a full
equality impact assessment?

                                 Yes

                                 No       x



Please give reasons for your decision.




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(4)   DISABILITY DISCRIMINATION

4.1 Does the policy/decision in any way discourage disabled people
from participating in public life or does it fail to promote positive
attitudes towards disabled people?




4.2 Is there an opportunity to better promote positive attitudes
towards disabled people or encourage their participation in public life
by making changes to the policy/decision or introducing additional
measures?




4.3 Please detail what data you will collect in the future in order to
monitor the effect of the policy/decision with reference to the disability
duties?




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(5) CONSIDERATION OF HUMAN RIGHTS

5.1 Does the policy/decision affect anyone’s Human Rights? [PLEASE
COMPLETE THE TABLE BELOW]

 ARTICLE                                       POSITIVE   NEGATIVE      NEUTRAL
                                               IMPACT     IMPACT =      IMPACT
                                                          human right
                                                          interfered
                                                          with or
                                                          restricted

 Article 2 – Right to life

 Article 3 – Right to freedom from torture,
 inhuman or degrading treatment or
 punishment

 Article 4 – Right to freedom from slavery,
 servitude & forced or compulsory labour

 Article 5 – Right to liberty & security of
 person

 Article 6 – Right to a fair & public trial
 within a reasonable time

 Article 7 – Right to freedom from
 retrospective criminal law & no
 punishment without law.

 Article 8 – Right to respect for private &
 family life, home and correspondence.

 Article 9 – Right to freedom of thought,
 conscience & religion

 Article 10 – Right to freedom of
 expression

 Article 11 – Right to freedom of assembly
 & association

 Article 12 – Right to marry & found a
 family

 Article 14 – Prohibition of discrimination

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 in the enjoyment of the convention rights

 1st protocol Article 1 – Right to a peaceful
 enjoyment of possessions & protection of
 property

 1st protocol Article 2 – Right of access to
 education

If the effect you have identified is positive or neutral please move on to
Question 5.3.

5.2 If you have identified a likely negative impact who is affected and
how?




At this stage we would recommend that you consult with your line manager to
determine whether to seek legal advice and to refer to Human Rights
Guidance to consider:

 whether there is a law which allows you to interfere with or restrict rights
 whether this interference or restriction is necessary and proportionate
 what action would be required to reduce the level of interference or
  restriction in order to comply with the Human Rights Act (1998).




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5.3   Outline any actions which could be taken to promote or raise
      awareness of human rights or to ensure compliance with the
      legislation in relation to the policy/decision.




Policy/Decision Screened by: ____________________________________
Date: _______________________________________________________

Please note that having completed the screening, you will need to ensure that
the policy/decision is included in the next consultation exercise on the
outcome of screening. To this end,
please forward a copy of the template to the Equality Unit.




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          TO BE COMPLETED BY THE NAMED EQUALITY LEAD IN YOUR ORGANISATION
                        Consultation on the Outcome of Screening

Date of Joint      Summary of Comments            Summary of Response      Was initial
 Agencies               Received                                            screening
Consultation                                                            decision changed
                                                                            following
                                                                          consultation?
                                                                             Yes/No




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