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									                                      Santa Rosa County
                                        School Board
                                      November 18, 2008


A.     Call to Order and Roll Call

        The School Board of Santa Rosa County met in regular session at 1:00 p.m. with
the following members present: JoAnn Simpson, Chairman, Ed Gray, Vice-Chairman,
Diane Coleman, Diane Scott and Hugh Winkles. Also present was Tim S. Wyrosdick,
Superintendent of Schools and Secretary and Paul R. Green, Board Attorney.

B.     Pledge of Allegiance and Invocation

       The Chairman called the meeting to order and asked Connie Carnley to lead us in
prayer and the Pledge of Allegiance to the Flag.

C.     Approval of Minutes

       The Chairman asked if there are any changes to the October 23, 2008 school
board meeting minutes. There were none, minutes stand approved.

D.     Oral and Written Communications

None

E.     Recognitions/Resolutions/Proclamations

        Motion by Mrs. Coleman, second by Mrs. Scott, approving the proclamation
declaring November 2008 as Florida Parental Involvement in Education Month. Motion
carried unanimously.

F.     Public Hearing

The Chairman opened the floor for a public hearing on the proposed Santa Rosa County
School Board Bullying and Harassment Policy 5.321 and asked if anyone wanted to
address the board. There was no response.

       Motion by Mr. Gray, second by Mr. Winkles, approving Santa Rosa County
School Board Bullying and Harassment Policy 5.321. Motion carried unanimously.

G.     Public Forum




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        The Chairman opened the floor for a public forum and asked if anyone wanted to
address the board regarding any item not on the agenda. There was no response and the
public forum was closed.

H.      Approval of Agenda

        The Chairman asked if the Superintendent or board member wanted to move an
item from the administrative agenda to the action agenda. There was no response and the
board proceeded with the agenda as submitted.

I.     Administrative Agenda

      The Superintendent recommended approval of the following administrative
agenda items for school board approval.

       Motion by Mr. Gray, second by Mrs. Scott, approving the following
administrative agenda items. Motion carried unanimously.

Human Resource Items
1. Retirement & Resignations
2. Instructional and Classified Appointments
3. Substitute Teachers/Educational Support Substitutes
4. Leaves: Without Pay, Illness in Line of Duty
Curriculum/Instruction Items
5. Student Reassignments/Transfers
6. Student Suspensions
7. School Volunteers
Financial Items
8. Bills/Payroll, August 2008
9. Budget Amendment
10.Monthly Financial Statement, August 2008
Administrative Items
11.Class & Club Trips
12.Use of School Facilities

Action Agenda

J. Human Resource Recommendations

   The Superintendent recommended approval of the following personnel items for
school board approval.

        Motion by Mr. Winkles, second by Mrs. Scott, approving the following
administrative appointment of Clifton Hinote, as Principal of Central High School,
effective December 1, 2008. Motion carried unanimously.


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                 Santa Rosa County School Board Meetings are recorded in their entirety
       Motion by Mrs. Coleman, second by Mr. Gray, approving the administrative
appointment of William Emerson, as Director of High Schools, effective December 1,
2008. Motion carried unanimously.

        Motion by Mrs. Scott, second by Mr. Winkles, approving the employee
disciplinary actions as submitted. Motion carried unanimously.

       Motion by Mr. Gray, second by Mrs. Coleman, approving the following job
description. Motion carried unanimously.

                  Recruitment Specialist, Part-Time (revised)

K.          Curricular and Instructional Recommendations

       The Superintendent recommended approval of the following curricular and
instructional items for school board approval.

The Chairman opened the floor for the alternative placemen/expulsions and asked if
anyone wanted to address the board regarding any of the placements. There was no
response.

        Motion by Mrs. Coleman, second by Mr. Gray, approving the following
alternative placements/expulsions. Motion carried unanimously.

Student #          School            Gr/Age    Reason                                Length
A09-0332-04        SMS               7/13      In possession of a                    Expulsion for one year with
                                               Substance purported                   educational services in
                                               to be marijuana                       accordance with his IEP

A09-0103-05        GBHS              12/18     Possession of drugs on                Expulsion with continued
                                               Campus                                educational services for
                                                                                     One calendar year at the
                                                                                     Learning Academy or GED

A09-0182-06        PHS               12/17     Possession & distribution             Expulsion with continued
                                               of alcohol                            educational services for
                                                                                     one calendar year at the
                                                                                     Learning Academy or GED

A09-0151-07        MHS               12/18     Drug use/pill possession              Expulsion with continued
                                                                                     Educational services for
                                                                                     One calendar year at the
                                                                                     Learning Academy


       Motion by Mr. Gray, second by Mrs. Scott, approving the early terminations of
expulsions/alternative placements as follows. Motion carried unanimously.

Student #          School            Gr/Age    Effective
A08-0302-22 AMS                      14/8      November 18, 2008
A08-0231-30 HMS                      12/7      November 18, 2008

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                      Santa Rosa County School Board Meetings are recorded in their entirety
      Motion by Mrs. Scott, second by Mr. Gray, approving the following
agreements/grants/projects/contracts. Motion carried unanimously.

                    a. Even Start Continuation 2008-09
                    b. Head Start Third Year Basic Continuation

The board reviewed the Early Head Start/Head Start Program monthly report, Oct. 2008.

       Motion by Mrs. Coleman, second by Mr. Winkles, approving the High School
Athletic Schedules as submitted. Motion carried unanimously.

L.      Financial Recommendations

None

M.     Administrative Recommendations

       The Superintendent recommended the following administrative items for
school board approval.

       Motion by Mr. Gray, second by Mrs. Coleman, approving the following
purchasing recommendations. Motion carried unanimously.

              Bid Name 08-13 Print Shop Paper awarded to MacKinnon Paper, Mobile,
               AL and Strickland Paper, Pensacola, FL as the lowest and best. See
               supplemental minutes for breakdown.

              Bid Name 08-14 Recessed Fluorescent Light awarded to Mayer Electric,
               Pensacola, FL as the lowest and best.

              In accordance with SBE 6A-1.012(5) the National IPA Bid for Just in Tim
               Office and School Supplies is approved for use by the Santa Rosa County
               School Board. This bid was awarded to Corporate Express.

              In compliance with School Board Policy 7.70(2) a list of the “exceed the
               limit purchase(s) are submitted for board approval.

              List of property to be declared surplus. No present or future need can be
               found within the Santa Rosa County School System for these items.

      Motion by Mrs. Scott, second by Mr. Winkles, approving new Field Trip
Procedures and Charges as submitted. Motion carried unanimously.

Ryan Brock, Southern Management came forward to make the custodial quarterly report.
He reviewed the quality control scores. All schools and sites gave them scores of 3 or 4.
Mr. Brock presented the Silver Staff award winners from Holly Navarre Intermediate to

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Otis Simmos, Silvestro Chairot, Sun Albertini, and Rosita Garcia. He also presented the
Outstanding Team Member, 2nd quarter 2008-09 school year to Bobbie Hoyt of Pea
Ridge Elementary.

        Motion by Mr. Winkles, second by Mrs. Scott, approving the following change
orders. Motion carried unanimously.

   CHANGE ORDERS:

       Gulf Breeze Elementary – Kitchen/Cafeteria Addition and Renovation
        (A.E. New, Jr., Inc.)
        1.    Furnish and install grates at kitchen floor sinks            (add)    =         $      246.00
        2.    Cost to provide electrical revisions in Kitchen              (add)    =         $    4,632.00
        3.    Raise and reroute electrical service to existing
              Media Center                                                 (add)    =         $    4,225.00
        4.    Extra cost to provide all concrete with no “Fly Ash”         (add)    =         $    3,394.00
        5.    Credit for not having to demolish existing wall and
              interior corridor slab at old cafeteria                      (credit) =         ($ 10,240.00)
        6.    Credit for 36” wide concrete footing and hall slab           (credit) =         ($ 6,814.00)
        7.    Cost for new 12” wide footing to act as new brick
              ledge                                                        (add)    =         $    1,062.00)
        8.    Credit for not building a new exterior wall at old
              Cafeteria/Kitchen                                            (credit) =         ($ 16,400.00)
        9.    Cost to add CMU infill and masonry ties at portions
              of existing exterior wall                                    (add)    =         $    6,556.00
        10.   Cost to increase thickness of concrete drive to 6”           (add)    =         $    1,639.00
        11.   Credit to delete the metal decking at existing roof
              eave (labor only)                                            (credit) =         ($    222.00)
        12.   Cost to build a temporary wall in existing corridor
              for safety                                                   (add)    =         $    1,262.00
        13.   Cost to revise structural steel supports at “B” windows
              around existing wall                                         (add)    =         $    5,256.00
        14.   Cost to modify Door 200D                                     (add)    =         $      336.00
        15.   Cost to furr out 148’ lf of exterior wall to
              conceal piping and conduit                                   (add)    =         $    5,303.00
        16.   Cost to furnish protective bollards at Kitchen/
              Custodial Receiving Area                                     (add)    =         $    1,678.00
        17.   Add 16” to height of steel columns and masonry
              walls in main corridor                                       (add)    =         $    6,065.00
        18.   Add for extra metal framing and soffit panels
              at Receiving Area                                            (add)    =         $     4,611.00
        19.   Additional framing and bracing for support of
              Stage Curtain                                                (add)    =         $     5,244.00
        20.   Credit for modifying the storm water collection
              system                                                       (credit) =         ($   2,300.00)
        21.   Additional metal framing and soffit at north
              end of building                                              (add)    =         $    4,645.00
        22.   Fabricate headers at revised “A” windows                     (add)    =         $    1,718.00
        23.   Cost to furnish and install ceramic tile in large
              ESE Toilet Room                                              (add)    =         $    6,268.00
        24    Furnish temporary power to serving line. Directed
              by Steve Ratliff                                             (add)    =         $      924.00
        25.   Additional lintels for relocated doors in old
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        Cafeteria/Kitchen                                              (add)    =         $     8,082.00
    26. Modify windows in old Kitchen/Cafeteria                        (add)    =         $     3,696.00
    27. Add wall louver for switch gear in existing building           (add)    =         $     1,281.00
    28. Additional stainless steel corner guards in
        Kitchen/Serving Area                                           (add)    =         $       364.00
    29. New concrete ramp and courtyard on east side
        of existing building                                           (add)    =         $     5,885.00
    30. Wrap exposed conduit on east side of building                  (add)    =         $     3,801.00
    31. Permit for fire sprinkler                                      (add)    =         $       897.00

         Net Amount of C.O.                                           (add)     =         $    53,094.00

   Navarre High School – Various Additions
    (A.E. New, Jr., Inc.)

    1.    Furnish and install new door at Room 903R
          per Owner’s request                                                 =           $    1,936.00
    2.    Install removable bollard at existing Generator Building            =           $      777.00
    3.    Credit for reducing quantity of sod at Field House       (credit) =             ($   1,882.50)
    4.    Cost for additional sod at Classroom Building                       =           $      266.00
    5.    Cost for additional fencing and gates at Field House
          per Owner’s request                                                 =           $      981.00
    6.    Install new circuit and breaker for booster heater
          per Owner’s request                                           (add)=            $    2,250.00
    7.    Furnish and install four (4) light fixtures in
          Cooler/Freezer                                                (add) =           $    991.00
    8.    Furnish and install additional light fixtures in soffits      (add) =           $ 10,122.00
    9.    Install 120V, 20A circuit for blast chiller per Owner’s
          request                                                        (add)=           $      871.00
    10.   Furnish and install eight grates for Kitchen floor sinks       (add)=           $      246.00
    11.   Credit for reducing storm drain system at
          Field House                                                (credit) =           ($ 8,898.00)
    12.   Revised drain system at Field House                          (add) =            $ 1,407.00
    13.   Credit for relocation of Field House                       (credit) =           ($ 4,080.00)
    14.   Make wall between new Cafeteria/Serving
          12” instead of 8”                                             (add) =           $    2,523.00
    15.   Cost to furnish all concrete without “Fly Ash”                (add) =           $    3,919.00
    16.   Cost to sand bag and dewater part of existing
           retention pond                                               (add) =           $    3,712.00
    17.   Cost to patch asphalt (13’ x 50’)                             (add) =           $      764.00
    18.   Change some of the hardware in ESE area                      (add) =            $    1,035.00
    19.   Enclose chase for water pipe at Door 1001                     (add) =           $      507.00
    20.   Demolition of old canopies and soffit                         (add) =           $    7,136.00
    21.   Cut holes in existing Serving walls to
          accommodate new serving units                                (add) =            $    663.00
    22.   Install new service road and dumpster pad                    (add) =            $ 20,822.00
    23.   Furnish and install new quarry tile in the existing
          Kitchen an Serving area                                      (add) =            $    22,784.00
    24.   Cost to change lighting in existing Kitchen and
          Serving area                                                 (add) =            $ 15,010.00
    25.   Delete grade beams at main connecting corridor            (credit) =            ($ 1,594.00)
    26.   Delete quarry tile base in Mechanical Room                 (credit) =           ($   175.00)
    27.   Wrap exposed steel column in main entry with brick            (add) =           $  1,174.00
    28.   Additional concrete footings at masonry screen walls          (add) =           $   4,194.00
    29.   Electrical revisions for ceiling outlets, switches,

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                 Santa Rosa County School Board Meetings are recorded in their entirety
           and outlets for pass-thru warmers                                (add) =         $    5,949.00
       30. Additional 6” CMU wall in Kitchen/Serving                        (add) =         $    4,346.00
       31. Cost for demolition of old quarry tile floor and
           ceilings in old Kitchen/Serving area                             (add) =         $    5,186.00
       32. Additional structural steel as required by
           Structural Engineer                                              (add) =         $   19,576.00
       33. Add closer strips on face of cooler                              (add) =         $      718.00
       34. Add neutral and by-pass meter at Field House
           as required by Gulf Power and Schmidt Consulting                 (add) =         $    3,265.00
       35. Add conduit, wire, 20/2 breaker, boxes, covers and
           receptacles for open air coolers at serving line as
           required by Food Service                                         (add) =         $    3,581.00
       36. Furnish and install stainless steel corner guards in
           Kitchens/Serving areas as required by Food Service               (add) =         $    1,002.00

            Net Amount of C.O.                                            ( add) =          $ 131,083.50

      Pace High School – New Field House
       (Larry Hall Construction Co., Inc.)

       1.   Change ductwork in Rooms 913 and 915
            (sidewall to ceiling diffusers)                                        (add) = $      981.00
            Net Amount of C.O.                                                   (add) =$         981.00

      Berryhill Elementary – 6 Classroom Addition
       (A.E. New, Jr., Inc..)

       1.   Rewiring electrical lines that were cut to HVAC
            unit serving Room 618 and wiring to generator.
            These were not located by Sunshine Utilities                 (add)              $   11,763.00
       2.   Provide power to new sump pump that was required
            by N.W.F.W.M.D.                                              (add)    =         $    5,044.00
       3.   Relocate intercom from new Room 619A to
            existing Classroom 619                                       (add)    =         $      248.00

            Net Amount of C.O.                                          (add)    =          $   17,055.00


The board reviewed the status of the current construction projects.

       Motion by Mrs. Scott, second by Mrs. Coleman, approving the plans and
drawings submitted by STOA for the King Middle School Band Room, Milton High
School - 4 ESE Classroom addition; Holley-Navarre Intermediate – covered play area;
and East Milton Elementary Cafeteria/Kitchen addition. Motion carried unanimously.

       Motion by Mr. Winkles, second by Mr. Gray, approving the plans and drawings
submitted by Pinder-Martin for the Holley-Navarre Intermediate – classroom addition.
Motion carried unanimously.




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                   Santa Rosa County School Board Meetings are recorded in their entirety
        Motion by Mrs. Coleman, second by Mr. Gray, approving the plans and drawings
submitted by DAG for the Pea Ridge Elementary School – Classroom Addition. Motion
carried unanimously.

       Motion by Mrs. Coleman, second by Mrs. Scott, approving the following direct
purchasing change orders. Motion carried unanimously.

*Berryhill Elementary Classrooms Addition & ESE Rooms Addition
Decrease the above project payable to A. E. New, Jr. Inc. by $76,927.64
*Pace High School – New Fieldhouse
Decrease the above project payable to Larry Hall Const. by $104,275.97
*Central High School – New Weight Room
Decrease the above project payable to Larry Hall Const. by $12,393.08
*Dixon Primary Phase 5
Decrease the above project payable to R. D. Ward Const., Inc. by $207,346.31
*Milton High Storage, Demolition & Restrooms
Decrease the above project payable to R. D. Ward Const., Inc. by $26,423.24
*Navarre High School 6 classroom addition, kitchen/cafeteria renovation, new field
house
Decrease the above project payable to A. E. New, Jr. Inc. $32,309.56
*Gulf Breeze Elementary Kitchen/Cafeteria/Stage/Music Addition; Renovation of former
to classroom/offices; razing of old “Pod” building
Decrease the above project payable to A. E. New, Jr. Inc. $13,202.42
*Berryhill Elementary Classrooms Addition & ESE Rooms Addition
Decrease the above project payable to A. E. New, Jr. Inc. $41,007.59
*County-Wide Communications Closets – HVAC
Decrease the above project payable to A. E. New, Jr. Inc. by $71,970.06

      Motion by Mrs. Coleman, second by Mrs. Scott, approving the request from the
Town of Jay for a small surplus school bus. Motion carried unanimously.

       Motion by Mr. Winkles, second by Mrs. Coleman, approving the following
contractors as Certified Educational Facility Contractors. Motion carried unanimously.

*Elkins Constructors, Inc., P. O. Box 2396, Jacksonville, FL 32203-2396
*Heard Construction, Inc. P. O. Box 6042, Gulf Breeze, FL 32563

       Motion by Mr. Gray, second by Mrs. Coleman, approving the payment of
$37,572.00 ($32,572.00 for water connection fee and $5,000.00 for fire line tap fee) to
the Midway Water System for the increase in students and staff for the classroom
addition at Woodlawn Beach Middle School. Motion carried unanimously.

        Motion by Mr. Gray, second by Mrs. Coleman, approving the request from Pace
Water System to supply and install a reclaim water irrigation system within the non-
irrigated areas of S. S. Dixon Intermediate and Sims Middle Schools, along with the
permitting and abandonment of the existing irrigation well at Sims Middle School. This

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                 Santa Rosa County School Board Meetings are recorded in their entirety
project is a result of a Florida Department of Environmental Protection enforcement
action on Pace Water System’s Waste Water Treatment Plan discharge permit. Motion
carried unanimously.

        Motion by Mr. Winkles, second by Mrs. Coleman, approving the request from the
Town of Jay for an easement of a small amount of land next to the present water well on
the corner of Alabama Street and School Street, which sits on the Jay High School
property. The Town of Jay is presenting experiencing problems with EDB’s in their
water system and must erect a filtering system to resolve the matter. The Town of Jay
will maintain and keep the property as attractive as possible. Motion carried
unanimously.

N.     Items from Board Members

      Mr. Winkles shared with everyone that he attended the T. R. Jackson Plaque
Ceremony. He said it was very nice and he was proud to represent the board.

        Motion by Mrs. Scott, second by Mr. Winkles, approving Mrs. Coleman attending
the Florida School Board Association Board of Directors meeting in Tampa, FL, Dec. 2-
5, 2008. Motion carried unanimously.

         Mr. Winkles suggested in an effort to improve communications with the public,
the board members consider attending the School Advisory Council meetings in the
district they represent at least once a year to answer any questions the council members
may have. Mrs. Coleman also suggested the board members may want to consider
attending their Chamber of Commerce meetings (especially the Education Committees)
as well. She feels it really makes a difference when they are able to answer questions
from the public and share information with these groups so they can share with others.

       Mrs. Scott invited the board members to attend the University of West Florida and
Milton High School Archeology excavation and study that will be conducted on her
property.

        Mr. Gray noted that we have received another $25,000 check from the purchaser
of the Gulf Breeze Property as a non-refundable two week extension fee. A discussion
took place as to whether or not the board should offer another extension at the end of the
two weeks. It was suggested that a greater amount should be required due to the length
of time it has been since the original bid was accepted.

       Motion by Mr. Gray, second by Mr. Winkles, approving acceptance of the
$25,000 non-refundable check for a two week extension on the closing date for the
property and the requirement of another $50,000 non-refundable check if an additional
two week extension is required. Motion carried unanimously.

O.     Items from Board Attorney


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                  Santa Rosa County School Board Meetings are recorded in their entirety
None

P.     Items from Superintendent

None

There being no further business the meeting was adjourned.

      DONE AND ORDERED IN LEGAL SESSION by the School Board of Santa
Rosa County this 18th day of November, 2009 A. D.

                                                        SCHOOL BOARD OF
                                                        SANTA ROSA COUNTY



                                                         _______________________________
                                                         Chairman
ATTEST:



_______________________________________
Superintendent and Secretary




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