Castle Point Borough Council

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					Castle Point Borough
       Council


  Emergency Plan

  December 2007
            Castle Point Borough Council Emergency Plan – December 2007



                                CONTENTS

               Subject                                              Page
               Contents                                             1
               Amendment Sheet                                      5

PART 1 THE EMERGENCY PLAN
This sets out the roles and responsibilities, and processes and procedures for
dealing with an emergency that may affect the Borough of castle point.

The information contained within Part 1 is available to the public.

Reference      Subject                                              Page

1.             GENERAL                                              6
1.1            Introduction                                         6
1.2            Definitions                                          6
1.3            Definitions of a Major Incident                      7
1.4            Statutory Provisions                                 7
1.5            Government Guidance                                  8
1.6            Statutory Regulations                                8

2.             ROLES AND RESPONSIBILITIES OF                        10
               CATEGORY 1 RESPONDERS
2.1            Castle Point Borough Council                         10
2.2            Essex County Council                                 10
2.3            Essex Police                                         11
2.4            British Transport Police                             11
2.5            Essex County Fire and Rescue Service                 11
2.6            National Health Service                              12
2.7            Environment Agency                                   12
2.8            Maritime and Coastguard Agency                       12

3.             ROLES AND RESPONSIBILITIES OF                        13
               CATEGORY 2 RESPONDERS
3.1            Health and Safety Executive                          13
3.2            Strategic Health Authority                           13
3.3            Highways Agency                                      13
3.4            Other Category 2 Responders                          14

4.             CO-ORDINATION AND CONTROL                            15
4.1            Introduction                                         15
4.2            Initial Notification                                 15
4.3            The Emergency Planning Response and                  16
               Management Team (EPRMT)
4.4            Subsequent Action                                    16


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       Castle Point Borough Council Emergency Plan – December 2007


4.5      Rest Centre Activation                                16
4.6      Oil Spill Activation                                  16
4.7      Emergency Centre                                      17
4.8      The Decision-Making Process                           17
4.9      The accounting Process                                17
4.10     Post Incident Procedures                              17

5.       EMERGENCY ROLES AND                                   19
         RESPONSIBILITIES WITHIN CASTLE POINT
         BOROUGH COUNCIL
5.1      Introduction                                          19
5.2      First member of Emergency Planning                    19
         Response and Management Team in
         attendance
5.3      All team members when assembled                       19
5.4      Chief Executive                                       20
5.5      Corporate Director (Support Services)                 20
5.6      Corporate Director (Resources)                        21
5.7      Corporate Director (Community Services)               22
5.8      Corporate Director (Environment)                      23
5.9      Corporate Head of Policy, Performance and             24
         Procurement
5.10     Rest Centre Manager                                   25
5.11     Principal Beachmaster                                 25

6.       SPECIAL CENTRES AND PROVISIONS                        26
6.1      Rest Centre                                           26
6.2      Survivor Reception Centre                             26
6.3      Friends and Relatives Reception Centre                26
6.4      Media Centre                                          26
6.5      Casualty Information Bureau                           27
6.6      Temporary Mortuary                                    27
6.7      Body Holding Area                                     28
6.8      Appeal Fund                                           28
6.9      Emergency Appeal Items                                28
6.10     Association of British Insurers (ABI)                 28

7.       RESOURCES                                             30
7.1      Castle Point Borough Council                          30
7.2      Other Local Authorities and Organisations             30
7.3      Memoranda of Understanding and Agreements             30
7.4      Essex Resources Database                              31
7.5      Passenger Transport Plan                              31
7.6      Emergency Bedding                                     31
7.7      Voluntary agencies                                    31
7.8      Volunteers                                            31
7.9      Foreign Language Speakers                             32




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            Castle Point Borough Council Emergency Plan – December 2007


8.             COMMUNICATIONS                                       33
8.1            Fixed Line Telephones                                33
8.2            Mobile Telephones                                    33
8.3            Satellite Phone                                      33
8.4            Airwave Radios                                       33
8.5            Portable Radios                                      33
8.6            Data Communication                                   33
8.7            „RAYNET‟ Radio Amateurs System                       34

9.             MEDIA INFORMATION                                    35
9.1            Introduction                                         35
9.2            Media Briefing Centre                                35
9.3            Briefing Staff                                       35
9.4            Briefing Elected Members                             35
9.5            VIP Visits                                           35
9.6            Information Centres                                  36
9.7            Local Radio                                          36
9.8            Link Radio                                           36

10.            CONTINGENCY PLANS RELATING TO                        37
               SPECIFIC EMERGENCIES
10.1           Natural Disasters                                    37
10.2           Technological Incidents                              38
10.3           Social Issues                                        40
10.4           Environmental Issues                                 41
10.5           Hostile Incidents                                    42
10.6           Utility Problems                                     42

PART 2 CONTACT INFORMATION
The information in Part 2 is confidential protected information and is subject to
the provisions of the Data Protection Act 1998.

Reference      Subject                                              Page
11.            EMERGENCY PLANNING RESPONSE AND                      44
               MAGEMENT TEAM AND OTHER PRIMARY
               CONTACTS
12.            KEY HOLDERS FOR BOROUGH COUNCIL                      46
               PREMISES
13.            EMERGENCY COMMUNICATIONS                             47
14.            ESSEX CORE RESILIENCE AND                            49
               EMERGENCY PLANNING TEAM EXTERNAL
               CALL DOWN LIST
15.            BOROUGH COUNCILLORS                                  54
16.            PRINCIPAL REST CENTRES                               56
17.            LOCAL INDUSTRY CONTACTS                              57
18.            DISTRIBUTION LIST                                    58




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         Castle Point Borough Council Emergency Plan – December 2007




  PART 1               THE EMERGENCY PLAN
 This sets out the roles and responsibilities, and processes and
 procedures for dealing with an emergency that may affect the
                     Borough of castle point.

The information contained within Part 1 is available to the public.




                                    -4-
         Castle Point Borough Council Emergency Plan – December 2007



                     AMENDMENT SHEET

Page number/s    Old pages Inserted by                       Date of amendment
replaced         destroyed




                                    -5-
           Castle Point Borough Council Emergency Plan – December 2007



                            1.      GENERAL

1.1   Introduction

      This Emergency Plan sets out the arrangements for Castle Point
      Borough Council‟s civil emergency responsibilities and forms a
      complementary part of the plans of the emergency services and the
      other agencies in the County, for dealing with all kinds of major
      emergencies. All these plans include arrangements for liaison and co-
      ordination of the action to enable the effective execution of separate
      responsibilities.

      This Emergency Plan part fulfils the duties placed on Castle Point
      Borough Council by the Civil Contingencies Act 2004 as a Category 1
      responder. This Plan takes account of the risks outlined in the
      Community Risk Register for Essex and the Community Risk Register
      for Castle Point.

      Category 1 responders include the emergency services, local
      authorities, health bodies and the Environment Agency. All Category 1
      responders are subject to the full set of civil protection duties contained
      within the Civil Contingencies Act.

1.2   Definitions

      The Civil Contingencies Act 2004, defines an emergency as:-

              (a) an event or situation that threatens serious damage to
             human welfare in a place in the United Kingdom,
             (b) an event or situation which threatens serious damage to the
             environment of a place in the United Kingdom, or
             (c) war, or terrorism, which threatens serious damage to the
             security of the United Kingdom.

      An event or situation threatens damage to human welfare only if it
      involves, causes or may cause:-

             (a) loss of human life
             (b) human illness or injury
             (c) homelessness
             (d) damage to property
             (e) disruption of a supply of money, food, water, energy or fuel
             (f) disruption of a system of communication
             (g) disruption of facilities for transport, or
             (h) disruption of services relating to health.”

      An event or situation “threatens damage to the environment only if it
      involves, causes or may cause:-



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           Castle Point Borough Council Emergency Plan – December 2007


            (a) contamination of land, water or air with biological, chemical
                or radio-active matter, or
            (b) disruption or destruction of plant life or animal life.”

1.3   Definition of a Major Incident

      Although the Civil Contingencies Act uses the term emergencies, the
      definition of a major incident is still relevant since it is used by the
      emergency services. It is defined as:-

            “any event, happening with or without advance warning, causing
            death or injury, damage to property or the environment, or
            disruption to the community, which because of the scale of its
            effects, cannot be dealt with by the emergency services and
            local authorities as part of their day-to-day responsibilities”.

1.4   Statutory Provisions

      Under the Civil Contingencies Act, Category 1 responders are required
      to:

                   Asses the risk of emergencies occurring and use this to
                    inform contingency planning;
                   Put in place emergency plans;
                   Put in place Business Continuity Management
                    arrangements;
                   Put in place arrangements to make information available
                    to the public about civil protection matters and maintain
                    arrangements to warn, inform, and advise the public in
                    the event of an emergency;
                   Share information with other local responders to enhance
                    co-ordination;
                   Co-operate with other local responders to enhance co-
                    ordination and efficiency; and
                   Provide advice and assistance to businesses and
                    voluntary organisations about business continuity
                    management (Local Authorities only).

      The emergency planning duties are contained within this Plan. The
      business continuity duties are contained within the Council‟s Business
      Continuity Plan.

      The Council is empowered to incur reasonable expenditure to alleviate
      the effects of a major emergency in its area. (Section 138 Local
      Government Act 1972). Detailed records should be kept of all
      expenditure incurred and resources used.

      A local authority has no power to requisition resources unless a State
      of Emergency has been formally declared by HM Government.



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             Castle Point Borough Council Emergency Plan – December 2007


      Other relevant legislation includes:-

             Section 156 of the Local Government and Housing Act 1989
              which permits a local authority to incur expenditure on the
              formulation and updating of emergency plans.

             The 1996 Housing Act places a Statutory provision on local
              authorities to provide temporary accommodation for residents
              rendered homeless as a result of an emergency.

1.5   Government Guidance

      Produced alongside the Civil Contingencies Act (CCA) are guidance
      documents which set out the generic framework for civil protection.

              (a)    ‘Emergency Preparedness’ deals with pre-emergency
              elements of emergency management and describes the
              requirements of the CCA.

              (b)     ‘Emergency Response and Recovery’ describes the
              multi-agency framework for responding to and recovering from
              civil emergencies in the UK.

1.6   Statutory Regulations

1.6.1 Civil Contingency Act Regulations 2005

      Accompanying the Civil Contingencies Act is a set of regulations which
      provide the manner in which the duties outlined in the Act are to be
      performed. They give specific instructions to Category 1 responders to
      ensure that they comply with the Act.

      In addition, there are a number of other statutory regulations which
      require local authorities to produce specific plans and procedures to
      deal with major emergencies. These are detailed below.

1.6.2 Control Of Major Accident Hazards (COMAH) Regulations 1999

      The COMAH Regulations 1999, which replaced the Control of Industrial
      Major Accident Hazards (CIMAH) Regulations 1984, place a statutory
      duty upon a local authority to ensure that all industrial sites and
      processors which manufacture and/or store a certain quantity of
      chemicals have contingency plans for any incident occurring on-site
      which could require an off-site emergency response.

      The production of COMAH Off-site Plans are the responsibility of the
      County Council and are produced, within the county of Essex, on a
      site-by-site basis by the Essex County Emergency Plans Unit.




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           Castle Point Borough Council Emergency Plan – December 2007


      The Borough retains duties to respond to industrial accidents under
      statutory provisions with regard to its generic response to any major
      incident. In the event of a chemical release, resulting in a toxic cloud
      and/or environmental contamination, Environmental Health Officers will
      take the lead role in considering the effects and consequences for the
      Borough and provide advice on the Council‟s response.

      The Environment Agency (EA) is responsible for the registration of
      premises where radioactive substances are kept.

1.6.3 Radiation Emergencies (Public Information Preparedness) Regulations
      2001 REPIR / Public Information For Radiation Emergencies
      Regulations 1992 (PIRER)

      The REPIRegs were introduced to enhance and extend the PIRERegs
      by providing a pre-emergency public education role for the Health and
      Local Authorities. This has resulted in a series of public information
      leaflets being produced jointly by Essex County Council and Essex
      Health Authority and disseminated to an extended public information
      zone (PIZ) surrounding Bradwell Power Station.

      In the event of a radiation emergency, the issues relating to providing
      information to the public are addressed in the document PIRER 1992
      produced by Essex County Council. This document gives details of the
      District Council,s role in providing and disseminating information to the
      public.

1.6.4 Pipelines Safety Regulations 1996

      Under the Pipelines Safety Regulations 1996, the         local authority has
      the responsibility for producing plans on behalf          of operators who
      „convey through a pipeline, under pressure of more       than 7 bars, a fluid
      which is flammable in air or is toxic or very toxic as   a liquid, a gas or a
      fluid which is oxidising‟.




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           Castle Point Borough Council Emergency Plan – December 2007



2.    ROLES AND RESPONSIBILITES OF CATEGORY 1
                   RESPONDERS

Category 1 responders are the main organisations involved in most
emergencies at the local level and include the following.

2.1   Castle Point Borough Council

      The Chief Executive is responsible for ensuring the maintenance of
      those essential services normally provided by the local authority and for
      the co-ordination of the Council‟s response to a major emergency.

      The Borough Emergency Centre would provide a focus for the
      response and recovery operation in order to achieve the most effective
      co-ordination of action before, during, and after an incident.

2.2   Essex County Council

      In a major emergency, or where more than one District or Borough
      Council is involved, the County Council may assume responsibility for
      the overall co-ordinating of local authority services with those of public
      utilities and other organisations.

      The County Emergency Response Centre would be opened either at
      County Hall, Chelmsford, or if necessary some other suitable location
      depending upon the area of the County affected, to enable the effective
      co-ordination of action between all services involved.

      The Essex County Council Emergency Plan is located in the Borough
      Emergency Response Centre (Catalogued 1.1).

2.2.1 Children & Young Peoples Service and Adult Social Care

      The Social Care services of the County Council will assist the Borough
      Council with the general welfare of persons made temporarily
      homeless by an emergency. Suitable premises have been identified
      throughout the Borough which could be used as Emergency Rest
      Centres to provide shelter and sustenance for persons affected by an
      emergency.

      The organisation of setting up, equipping and staffing of rest centres
      will be undertaken by Castle Point Borough Council‟s Rest Centre
      Team.     Social Care services would provide additional support,
      especially for existing clients and those with special needs.

      Social Care services can help with identifying vulnerable members of a
      community, particularly if their welfare could be affected by a predicted
      or ongoing emergency situation. Details of the local arrangements are



                                      - 10 -
           Castle Point Borough Council Emergency Plan – December 2007


      contained in the Social Services Locality Plan for Castle Point Borough
      and include provision for a liaison officer to attend the Borough
      Emergency Centre.

2.2.2 Schools Service

      School premises can generally be made available quickly in an
      emergency and many have been designated as principal rest centres
      for use within the Borough. Details for the setting up of an operational
      rest centre are contained in the booklet „Castle Point Borough Council
      – Rest Centre Management Guide‟. This is located in the Borough
      Emergency Centre.

      The use of school premises as rest centres in an emergency will
      normally be arranged by the Emergency Plans Duty Officer at Essex
      County Council, who will consult with the area Education Officer, or
      directly with the school if it is grant maintained.

2.3   Essex Police

      Along with statutory powers, the Police in an incident would have
      responsibility for:-
             Co-ordinating information and warning the public
             Co-ordinating all emergency services
             Protecting incident scene for emergency services‟ safety
             Gathering and protection of evidence
             Protection of property
             Traffic management
             Passing of operational information
             Evacuation
             Response to requests for special assistance

2.4   British Transport Police

      The BTP plays a role similar to local police forces, in a more specialist
      and limited environment. It takes responsibility for the management of
      incidents on the rail network and train stations.

2.5   Essex County Fire and Rescue Service

      The Fire and Rescue services respond to a wide range of
      emergencies, both fire and non-fire related. Their co-ordination of fire
      and rescue generally is restricted to operations inside the inner cordon.

      The services of a scientific adviser is available to the service.




                                      - 11 -
           Castle Point Borough Council Emergency Plan – December 2007


2.6   National Health Service

      Although part of the NHS, ambulance services have a distinct place in
      the vanguard of an emergency response. They are responsible for
      providing immediate response to any accident or emergency incident
      and for informing and mobilising the NHS response within the
      administrative County of Essex.

      All procedures are designed to provide an immediate response to the
      emergency incidents and to ensure that there are adequate resources
      to treat and transport casualties. Supporting arrangements are in place
      between neighbouring ambulance authorities and certain voluntary
      agencies.

      The Castle Point and Rochford Primary Care Trust is an NHS body
      which has a number of Category 1 duties. The Trust is particularly
      involved in matters such as planning for flu pandemic.

2.7   Environment Agency

      The Environment agency has particular responsibilities in relation to
      flooding, where it is the lead agency for warning those at risk and
      improving flood defences.

      The Agency has eight regions and 26 operational areas across
      England and Wales.

2.8   Maritime and Coastguard Agency

      The Coastguard is the lead agency for responding to offshore
      emergencies and would co-ordinate this from their local headquarters
      at Walton-on-the-Naze.

      There is a Counter Pollution and Response (CPR) branch of the MCA.
      The CPR is based on a regional response with central operational,
      technical and scientific support. A Counter Pollution & Salvage Officer
      (CPSO) is based in each region, supported by scientists, a mariner, a
      cost recovery specialist and logistics support specialists.

      Initial information about an incident is usually reported in the first
      instance to HM Coastguard who will inform the duty CPSO. In the
      event of a major incident three main control centres may be set up:

               Salvage Control Unit – oversees and approves any salvage
                operation
               Marine Response Centre – co-ordinate all at-sea counter
                pollution and clean-up operations.
               Shoreline Response Centre – led by the Local Authority with
                technical support from the MCA. This centre co-ordinates the
                shoreline clean-up operations.


                                      - 12 -
           Castle Point Borough Council Emergency Plan – December 2007



3.    ROLES AND RESPONSIBILITES OF CATEGORY 2
                 RESPONDERS

Category 2 responders will be heavily involved in incidents that affect their
sector.

3.1   Health and Safety Executive

      The Health and Safety Executive (HSE) is responsible for enforcing
      hazardous substances. In an emergency, if requested, HSE inspectors
      and scientists would be available to provide technical advice to mitigate
      the effects of an accident. Although it is not an emergency service, the
      HSE, if requested, would endeavour to assist the emergency services
      with appropriate technical advice in an emergency situation.

      The Health and Safety Executive (HSE) has certain defined statutory
      responsibilities for enforcing regulations and investigating industrial
      accidents. It will, if appropriate:-

                   Inspect an incident site, including examining all available
                    evidence relating to the condition of plant, equipment and
                    machinery;

                   Make enquiries relating to working practices and
                    conditions, to determine as far as practicable the cause of
                    any industrial incident;

                   Produce a report detailing the incident and, if possible,
                    the probable cause, which can be used as part of any
                    coroner‟s inquest, criminal investigation, prosecution or
                    other official enquiry into the incident.

3.2   Strategic Health Authority

      Strategic Health Authorities have an important role in relation to
      contingency planning. Strategic Health Authorities are the local
      headquarters of the NHS in England. All NHS organisations, including
      Primary Care Trusts and Acute Trusts are part of a single structure and
      accountable through SHAs.

3.3   Highways Agency

      The Highways Agency is responsible for managing the major roads
      network, including both maintenance and management of traffic on
      those roads. The Agency will respond to certain incidents and dealing
      with any recovery issues where appropriate on their roads, with the
      primary aim of getting road users moving again as quickly as possible.




                                      - 13 -
           Castle Point Borough Council Emergency Plan – December 2007


3.4   Other Category 2 responders

There are a number of other Category 2 responders including those listed
below. During an emergency incident the relevant responder is responsible
for controlling their operations and maintaining their obligations of the
appropriate regulator.

         Gas distributors
         Electricity distributors and transmitters
         Water and sewerage undertakers
         Telephone service providers (fixed and mobile)
         Railway operators
         Airport operators
         Harbour authorities




                                      - 14 -
           Castle Point Borough Council Emergency Plan – December 2007



           4.     CO-ORDINATION AND CONTROL

4.1   Introduction

      It is important to understand the roles of others, and to ensure the
      integration of plans and procedures, in order to achieve an effective
      emergency response. This approach, known as Integrated Emergency
      Management, requires the close co-ordination and commitment of all
      departments and those agencies with an involvement.

4.2   Initial notification

      Notification of most emergency situations requiring the Council‟s
      involvement will be received from the police or the Essex County
      Council Emergency Plans duty officer.

      Notification could also come from other sources, including the general
      public or officers of the Council.

      During office hours, notification will be to the main Castle Point
      Borough Council reception.

      Outside office hours, notification will be to the Council‟s out-of-hours
      Control Centre.

      Any officer who is part of the Council‟s Emergency Planning Response
      and Management Team who receives notification direct from other
      sources will ensure that the Council‟s main reception or the Control
      Centre is informed of the notification.

      Upon receipt of notification of an emergency, the Council‟s main
      reception or the Control Centre will notify the first available officer of the
      Emergency Planning Response and Management Team as listed on
      the Emergency Standby Officers List produced weekly by Facilities
      Management.

      Should the first officer on the Emergency Standby Officers List not be
      available, contact will be made with the next available officer on the
      cascade list provided.




                                      - 15 -
           Castle Point Borough Council Emergency Plan – December 2007


4.3   The Emergency Planning Response and Management Team
      (EPRMT)

      The Council‟s Emergency Planning Response and Management Team
      comprises the following officers:-

       Chief Executive                                David Marchant
       Corporate Director (Support Services)          Andrew Smith
       Corporate Director (Resources)                 Devinia Board
       Corporate Director (Community Services)        Alan Longford
       Corporate Director (Environment)               Ian Burchill
       Corporate Head of Policy                       Craig Watts

4.4   Subsequent Action

      The EPRMT officer receiving the notification will make a determination
      on the information received as to whether or not the situation is an
      emergency warranting deployment of any part of the Council‟s
      Emergency Plan, or activation of the Council‟s Emergency Centre.

      If the officer determines the situation does constitute an emergency, he
      will notify other team members and the following other officers:-

       Caretaker (to open Council Offices                & Tim Eagle
       Emergency Centre)
       Caretaker (to open Council Offices                & Dave Selmes
       Emergency Centre)
       Rest Centre Manager (if a rest centre             is Claire Dowdall or
       required)                                            Julie Bowman
       Principal Beachmaster (if the emergency is       an Bill Snow
       oil spill)

      The Emergency Planning Response and Management Team when
      establishing the opening of the Emergency Centre will consider what
      other staffing support is required. Full staff lists and periods of duty will
      be kept and monitored and all health and safety at work considerations
      taken into account.

4.5   Rest Centre Activation

      If the EPRMT officer is requested to open a rest centre, that officer will
      contact the Rest Centre Manager and activate a rest centre response.

4.6   Oil Spill Activation

      If the EPRMT officer is contacted regarding an oil spill, that officer will
      contact the Principal Beachmaster and activate an oil spill response.




                                      - 16 -
            Castle Point Borough Council Emergency Plan – December 2007


4.7    Emergency Centre

       The Borough Emergency Centre is in the basement of the Council
       Offices, Benfleet and the Council‟s emergency response would be co-
       ordinated from here, unless the nature of the emergency prevented it
       being available.

       If the Emergency Centre is not available because of the emergency,
       consideration will be given to an alternative management location in the
       Borough, or use of the Essex County Council or Chelmsford Borough
       Council Emergency Centres through the mutual aid arrangement.

       The EPRMT officer first to arrive at the Council‟s Emergency Centre or
       alternative control location will ensure that it is made operational.

4.8    The Decision-Making Process

       The EPRMT officer managing the response and Emergency Centre will
       ensure that full records are maintained and kept of all situation reports,
       decisions made and the reasons for those decisions for the post
       incident review and report.

4.9    The Accounting Process

       The EPRMT officer managing the response and Emergency Centre will
       in consultation with the Corporate Director (Resources) ensure that full
       records are maintained and kept of all financial commitments and
       decisions for the post incident review and report and submission of any
       subsequent claims.

4.10   Post Incident Procedures

       There are a number of procedures that will need to be undertaken once
       the emergency response has been completed:-

          Post incident Review

       Immediately following any incident which necessitates the activation of
       this Plan, the Chief Executive will arrange for all aspects of the
       Council‟s response to be critically reviewed by the Emergency Planning
       and Response Management Team and all other staff involved in the
       response. Notes will be taken during this review and a report
       produced.

       If it is deemed necessary to amend the Emergency Plan as a result of
       the review, those amendments will be made and the revised Plan
       redistributed.




                                       - 17 -
     Castle Point Borough Council Emergency Plan – December 2007


   Multi-Agency Debriefs

A multi-agency debrief will be held as soon as practicable after the
emergency phase of an incident has been completed, to ensure that all
lessons during the response are learnt by all agencies and that all
necessary changes are made to their procedures and plans.




                                - 18 -
            Castle Point Borough Council Emergency Plan – December 2007



  5.    EMERGENCY ROLES AND RESPONSIBILTIES
       WITHIN CASTLE POINT BOROUGH COUNCIL

5.1    Introduction

       The roles and responsibilities listed below are based on individual
       officers known specialist subjects. In the event of an emergency not
       receiving the attendance of all officers, those attending will need to
       determine and re-allocate roles and responsibilities to those in actual
       attendance.

5.2    First member of Emergency Planning Response and Management
       Team in attendance

          Commence completion of the attendance log.

          Commence communications log.

          Notify Essex County Council Emergency Plans duty officer and
           neighbouring authorities as necessary that Emergency Centre is
           operational.

          Notify out-of-hours Control Centre that Emergency Centre is
           operational.

          Notify appropriate emergency services and agencies that
           Emergency Centre is operational.

          Continue as necessary call-out of other team members.

          Ensure all facilities operational.

          Commence situation report (SITREP).

          Manage the Emergency Centre until arrival of other team members.

5.3    All team members when assembled

          Appoint a team leader to act in the absence of the Chief Executive
           as necessary and carry out those roles and responsibilities.

          Determine which other officers need to be in attendance and call
           them.




                                        - 19 -
           Castle Point Borough Council Emergency Plan – December 2007


5.4   Chief Executive

         Complete attendance log when in attendance at the Emergency
          Centre.

         Declare a „Major Emergency‟.

         Commence and maintain own communications and operations log.

         Re-allocate the specific responsibilities of any absent team
          members as necessary.

         Allocate a person to co-ordinate and maintain a central operations
          log and situation reports (SITREPs).

         Lead the Emergency Planning Response and Management Team,
          determine strategy, courses of action, policies and priorities.

         Ensure policies are carried out.

         Liaise with Chief Officers of other organisations responding to the
          emergency as appropriate.

         Contribute to situation reports.

         Call for situation reports from team members.

         Liaise with, and brief, the Member Champion for emergency
          planning and elected Members as required.

         Give hand-over briefings when leaving the emergency centre /
          changing shift.

         Scale down resources committed to the Council‟s response when
          opportune.

         Cancel „Major Emergency‟ and ensure de-briefing session is
          arranged and chaired.

5.5   Corporate Director (Support Services)

         Complete attendance log when in attendance at the Emergency
          Centre.

         Commence and maintain a central communications and operations
          log.




                                      - 20 -
           Castle Point Borough Council Emergency Plan – December 2007


         Maintain situation reports (SITREPS) and provide to Emergency
          Planning Response and Management Team.

         Provide legal advice to the Chief Executive and Emergency
          Planning Response and Management Team and ensure probity of
          emergency handling and response.

         Ensure maintenance and retention of necessary records and papers
          for any legal proceedings i.e. Public Inquiry, HM Coroner, Health
          and Safety Executive.

         Arrange for the provision of telephony, clerical and administrative
          support staff to the Emergency Centre.

         Manage and ensure the readiness of the communications room,
          and all communication devices.

         Liaise with and seek support as necessary from Raynet.

         Maintain departmental staff contact list with home and mobile
          telephone numbers and addresses.

         Advise on the setting up of any Appeal Fund.

         Maintain details of any commitments to expenditure and ensure
          Corporate Director (Resources) is informed.

         Maintain departmental staff contact list with home and mobile
          numbers and addresses.

         Give hand-over briefings when leaving the emergency Centre
          /changing shift.

         Ensure appropriate training for staff.

5.6   Corporate Director (Resources)

         Complete attendance log when in attendance at the Emergency
          Centre.

         Commence and maintain own communications and operations log
          and ensure Corporate Director (Support Services) is briefed.

         Maintain situation reports (SITREPs) and provide to Emergency
          Planning Response and Management Team.

         Represent the Council at Gold Command to potentially commit the
          council to expenditure.



                                      - 21 -
           Castle Point Borough Council Emergency Plan – December 2007


         Provide financial advice to the Chief Executive and Emergency
          Planning Response and Management Team.

         Provide insurance advice in respect of Council properties,
          personnel and volunteers.

         Control and maintain central records of emergency expenditure.

         Hold and distribute an emergency cash float.

         Reimburse all authorised expenditure by other organisations on the
          Council‟s behalf.

         Arrange any special category of insurance cover for staff and
          volunteers.

         Make application under the Bellwin Scheme for financial support as
          necessary.

         Maintain departmental staff contact list with home and mobile
          telephone numbers and addresses.

         Give hand-over briefings when leaving the emergency centre /
          changing shift.

         Ensure appropriate training for staff.

5.7   Corporate Director (Community Services)

         Complete attendance log when in attendance at the Emergency
          Centre.

         Commence and maintain own communications and operations log
          and ensure Corporate Director (Support Services) is briefed..

         Maintain situation reports (SITREPs) and provide to Emergency
          Planning Response and Management Team.

         Provide central management of, and liaison with, rest centre
          operations.

         Lead in the provision of support staff for rest centres and liaise with
          other agencies for the provision of emergency accommodation.

         Ensure satisfactory standards of hygiene, sanitation and health and
          safety at rest centres.




                                      - 22 -
           Castle Point Borough Council Emergency Plan – December 2007


         Liaise with voluntary groups for feeding and Social Services in
          respect of rest centre operations.

         Provide advice to the Chief Executive and Emergency Planning
          Response and Management Team on housing, health and
          environmental issues.

         Liaise with other agencies in respect of health and environmental
          issues.

         Provide advice and supervise the general healthy working
          conditions of staff and volunteers deployed in the emergency.

         Maintain details of any commitments to expenditure and ensure
          Corporate Director (Resources) is informed

         Maintain departmental staff contact list with home telephone
          numbers and addresses.

         Give hand-over briefings when leaving the emergency centre /
          changing shift.

         Ensure appropriate training for staff.

5.8   Corporate Director (Environment)

         Complete attendance log when in attendance at the Emergency
          Centre.

         Commence and maintain own communications and operations log
          and ensure Corporate Director (Support Services) is briefed.

         Maintain situation reports (SITREPs) and provide to Emergency
          Planning Response and Management Team.

         Manage the provision of manpower, transport and materials to deal
          with the incident from the Council‟s own resources.

         Liaise as necessary with the Essex County Council Highways
          authority and contractor, partner agencies and external contractors
          in the provision of additional resources.

         Liaise as necessary with Thameside Partners and Briggs Marine in
          respect of oil spill pollution.

         Provide beachmasters where necessary.




                                      - 23 -
           Castle Point Borough Council Emergency Plan – December 2007


         Ensure stocks and provision of PPE and other protective equipment
          for staff deployed in the emergency.

         Provide local maps and plans.

         Provide advice to the Chief Executive and Emergency Planning
          Response and Management Team on planning, building safety, and
          surveying issues as required.

         Maintain details of any commitments to expenditure and ensure
          Corporate Director (Resources) is informed.

         Maintain departmental staff contact list with home and mobile
          numbers and addresses.

         Give hand-over briefings when leaving the Emergency Centre
          /changing shift.

         Ensure appropriate training for staff.

5.9   Corporate Head of Policy, Performance and Procurement

         Complete attendance log when in attendance at the Emergency
          Centre.

         Commence and maintain own communications and operations log
          and ensure Corporate Director (Support Services) is briefed.

         Maintain situation reports (SITREPs) and provide to Emergency
          Planning Response and Management Team.

         Advise Chief Executive and Emergency Planning Response and
          Management Team on procurement issues.

         Maintain liaison with Corporate Director (Support Services) on
          central communications and operations log for information
          purposes.

         Manage media issues, press releases, and advice to the public.

         Manage Member briefing papers for Chief Executive.

         Identify and provide facilities and staff for media briefing centre, in
          consultation with Essex Police and Essex County Council.

         Liaise with Steria for computer and telephone requirements.




                                      - 24 -
            Castle Point Borough Council Emergency Plan – December 2007


          Maintain details of any commitments to expenditure and ensure
           Corporate Director (Resources) is informed.

          Maintain departmental staff contact list with home and mobile
           telephone numbers and addresses.

          Give hand-over briefings when leaving the emergency centre /
           changing shift.

          Ensure appropriate training for staff.

5.10   Rest Centre Manager

          To open a Rest Centre upon request from a member of the
           Emergency Planning Response and Management Team.

          To maintain and manage the Rest Centre under the overall control
           of the Corporate Director (Community Services).

5.11   Principal Beachmaster

          To commence an oil spill response upon request from a member of
           the Emergency Planning Response and Management Team.

          To maintain and manage the oil spill response under the overall
           control of the Corporate Director (environment).




                                       - 25 -
            Castle Point Borough Council Emergency Plan – December 2007



       6.      SPECIAL CENTRES AND PROVISIONS

6.1   Rest Centre

      This is a building provided by a local authority for the provision of
      temporary accommodation for evacuees. Details for the setting up and
      operation of a rest centre are contained in the booklet „Castle Point
      Borough Council – Rest Centre Management Guide‟. In addition to a
      rest centre it is possible to mobilise a survivor reception centre and a
      friends and relatives centre.

      The Council principally uses senior schools for rest centres, but civic
      halls and sports centres are also used.

      Support needs to be called from Essex County Council for any
      transpotataion required; Social Services for special needs support;
      PCT for any medical support; WRVS or Salvation Army for feeding
      support; and Red Cross or St John Ambulance for first aid support.

      The CSTE can assist survivors with counselling support.

6.2   Survivor Reception Centre

      This is a secure area to which uninjured survivors can be taken for
      shelter, first aid, interview and documentation. A Survivor Reception
      Centre may convert to a Rest Centre depending on the duration and
      extent of the incident. It would normally be operated by the police,
      however, local authority assistance may be required.

6.3   Friends and Relatives Reception Centre

      A Friends and Relatives Reception Centre is made available for the
      friends and relatives of those who have been involved in an incident. It
      is a secure area set aside for their use which will provide a place where
      police interviews can be conducted and anti-mortem information
      gathered to assist in the identification process. If appropriate and
      possible, friends and relatives may be re-united with uninjured
      survivors at this centre.

      It will normally be operated by either the police and/or the carrier
      (particularly if aircraft are involved), but in consultation with the local
      authority.

6.4   Media Centre

      This is a dedicated centre for giving regular media releases and holding
      conferences. This will be set up in co-ordination with other Category 1
      responders.



                                       - 26 -
           Castle Point Borough Council Emergency Plan – December 2007


      It will ensure that both the media is properly briefed and that their
      enquiries are centred at one location.

      Media interest in any emergency will be very rapid and early
      consideration to a media centre will need to be given.

6.5   Casualty Information Bureau

      In an incident involving either a large number of casualties, enquiries
      from the public, or both, the Police will open up the Casualty
      Information Bureau located at Police Headquarters in Chelmsford.

      The Bureau will be staffed by police personnel trained to deal with calls
      from the friends and relatives of people thought to be involved in an
      incident. Details of a contact telephone number will be released by the
      Police via the media.

      In addition, any information collated from documentation recorded at
      any Reception/Rest Centre set up, would be passed to the Casualty
      Information Bureau.

      It should be noted that the purpose of a Casualty Information Bureau is
      to enable the Police to gather information from all responding agencies
      to assist in the identification of fatalities and/or injured as well as
      intelligence from members of the public who think that a friend or
      relative might be involved. It is not there to provide information to
      callers.

6.6   Temporary Mortuary

      Under Section 24(2) and 27(3) of the Coroners Act 1988, the County
      Council has a responsibility to establish a Temporary Mortuary within
      the County of Essex.

      In the event of a large number of fatalities resulting from an incident,
      HM Coroner may request that a Temporary Mortuary be set up to
      facilitate the post mortem procedures, identification of bodies and
      police enquires.

      The former RAF base at Wethersfield, near Braintree has been
      designed as the Temporary Mortuary for Essex and would operate
      under the jurisdiction of the Coroner‟s Office.

      A detailed plan is held by ECC Emergency Plans that sets out the
      various procedures, personnel and equipment required for the facility to
      function effectively.




                                      - 27 -
            Castle Point Borough Council Emergency Plan – December 2007


6.7    Body Holding area

       The establishment of a body holding area adjacent to the incident site,
       where the retrieval of bodies and/or body parts are recorded and
       placed into body bags, is the joint responsibility of HM Coroner and the
       Police.

       An area will be allocated at the time of an incident, in consultation with
       the Borough Council. This area is considered as a „staging post‟
       between the incident and the Temporary Mortuary at Wethersfield.

       The local authority may be required to respond to requests from HM
       Coroner and the Police to organise the supply of additional specialist
       equipment and help meet the necessary welfare requirements of
       emergency personnel at the site.

6.8    Appeal Fund

       In the event of a major emergency, a public appeal may be considered.
       The British Red Cross Disaster Appeal scheme (DSA) is a
       comprehensive guide to setting up a post-disaster appeal fund. Copies
       of this document are held in the Emergency Centre.

       The Council will determine whether an Appeal Fund is needed,
       dependant on the scale or nature of the disaster, or public reaction.

       Trustees should be selected on the basis of their integrity, respect and
       ability to establish a fair and effective administration system for the
       distribution of the Fund. The Trustees will need to work closely with
       legal, financial and other professional advisors.

6.9    Emergency Appeal items

       Requests for emergency items will need to be handled carefully as the
       task of arranging for storage facilities and the co-ordination of
       distribution and delivery can be enormous. Local authority resources
       may already be overstretched and the support of reliable
       local/voluntary organisations with experience in this type of operation
       should be sought.

6.10   Association of British Insurers (ABI)

       The primary purpose is to provide the local insurance community with
       an advisory outlet to the general public following a major incident. The
       facility would be self-activated by the ABI, in response to insurance
       company or media information, or by request from a local authority
       affected by an emergency. Local authority requests should be made
       through County Emergency Plans.




                                       - 28 -
     Castle Point Borough Council Emergency Plan – December 2007


Where a large number of properties are involved, or there are many
different insurance companies, the local authority may play a key role
in co-ordinating the site visits and assessments by loss adjusters.




                                - 29 -
             Castle Point Borough Council Emergency Plan – December 2007



                            7.     RESOURCES

7.1   Castle Point Borough Council

      The Council has extensive resources as part of its normal day-to-day
      work which could be used to assist in handling a civil emergency. A
      new Resources Directory is in the process of being compiled and will
      be retained in the Emergency Centre.

      Some specific resources for emergency planning purposes are retained
      in the Emergency Centre, including rest centre packs, and some
      personal protective clothing and blankets. Further equipment for
      emergency planning use is retained in the external storeroom,
      accessible from Runnymede Chase.

7.2   Other local authorities and organisations

      Other local authorities in Essex have resources. In the event of an
      emergency and a shortage of resources at Castle Point, those
      authorities could be approached for support. Any support would likely
      be on a recharge basis.

      The Essex County Council Highway Contractor has contact details for
      emergency call-out for Castle Point and has appropriate resources.

      The Thameside Partners Group comprises a number of organisations
      and companies, as well as local authorities. In the event of an oil spill,
      those organisations and companies could be approached for resource
      support.

7.3   Memoranda of Understanding and agreements

      In addition to the informal support local authorities give each other,
      there are formal agreements between authorities under Memoranda of
      Understanding and agreements as follows:-

             There is a general Memorandum of Understanding between all
              local authorities in Essex whereby authorities will endeavour to
              provide to other authorities upon request the equivalent of 5
              members of staff in a 24 hour period.
             There is a local agreement between Castle Point and Rochford
              Councils that Rochford District Council may use the Castle Point
              Emergency Centre.
             There is a Memorandum of Understanding that Essex County
              Council and Chelmsford Bororough Council may use the Castle
              Point Emergency Centre if their centres are unable to operate,
              and a repricol arrangement the Castle Point may use theirs if the
              Castle Point Centre could not operate.



                                        - 30 -
             Castle Point Borough Council Emergency Plan – December 2007


             In the event of a Level 3 Oil Spill, through the Thameside
              Partners Group, a formal Memorandum of Understanding has
              been drawn up to use the Castle Point Emergency Centre as a
              short term Shoreline Response Centre, pending the setting up of
              a centre at Wat Tyler Country Park operated through the
              Thameside Partners Group.

7.4   Essex Resources Database

      Emergency Plans at Essex County Council have a computerised
      Resources Database, which lists resources and equipment held by
      companies in Essex, who would be prepared to assist in an
      emergency.

7.5   Passenger Transport Plan

      Essex County Council has in place a Passenger Transport Plan to deal
      with the movement of people to safe accommodation in event of an
      emergency.

      In general, buses and coaches will be used, although in certain
      circumstances rail may be appropriate. In addition, there may be a
      need for small or specialist vehicles for remote areas, or to cater for the
      disabled.

      Any requests for the Plan to be invoked should be made through the
      County Emergency Plans Duty Officer.

7.6   Emergency Bedding

      Essex County Council keeps stock of emergency bedding that can be
      called upon through the Emergency Plans duty 9officer.

7.7   Voluntary Agencies

      There are many voluntary agencies throughout Essex that can assist
      during an emergency. Details of all these agencies are contained in
      the Essex Voluntary Forum Directory produced by Essex County
      Council Emergency Plans and Core Resilience Team. A copy of this
      directory can be located in the Emergency Centre.

7.8   Volunteers

      In a major emergency affecting the local community, many will wish to
      offer their support. This help could range from physically assisting in
      the rescue or recovery phase, to welfare support for those involved in
      the emergency operations i.e. accommodation, home baking,
      laundering.




                                        - 31 -
           Castle Point Borough Council Emergency Plan – December 2007


      Whilst local support will be valuable and should not be discouraged,
      this will need to be co-ordinated. Care should be taken with regard to
      insurance and health and safety issues.

7.9   Foreign Language Speakers

      Some people involved in a major incident may originate from another
      country and may not have English as their first language. Also in times
      of stress, such as occur during an incident, it is preferable and
      physiologically beneficial for people to be addressed in their own
      language.

      A number of District staff with a degree of proficiency in one or more
      languages have volunteered to act as interpreters in circumstances that
      require this skill. In addition, a number of Local Councils Emergency
      Response Plans contain lists of residents with foreign language skills,
      who have indicated a willingness to assist in an emergency.

      Immigration Service at Stansted Airport may also be able to offer
      assistance with providing interpreters should it be necessary. Contact
      with the Immigration Service should be made through the County
      Emergency Plans Duty Officer.

      The Council is considering subscribing to Language Line, a nation-wide
      telephone interpreting service, available 24 hours per day, 7 days a
      week. The service can provide interpreters in over 100 languages via a
      telephone link.

      A list of the countries with either Embassies and/or Consulates located
      within the European Union and the details of how to contact them can
      be found at www.fco.gov.uk.




                                      - 32 -
           Castle Point Borough Council Emergency Plan – December 2007



                     8.     COMMUNICATIONS

8.1   Fixed Line Telephones

      The Emergency Centre contains 5 direct dial telephone extensions
      which are delivered through the Council‟s internal switchboard.
      Additionally, it contains a direct PSTN line unaffected by the internal
      switchboard. The Council has a further 6 analogue lines which act as
      PSTN lines in the event of an internal switchboard failure, based in the
      ground floor Environmental Health room of the Council building.
      Consideration would be given daily in an emergency to any relocation
      or additional telephony provision required.

      A facility exists whereby British Telecom will, on request, install extra
      telephone communications when and where required. The 24-hour
      service can be requested via the County Emergency Plans Duty
      Officer.

8.2   Mobile Telephones

      The Emergency Centre has two dedicated mobile telephones that have
      ACCOLC protection. All emergency planning staff have in addition
      their own personal mobile telephones. The mobile phone network can
      suffer from overload usage during an emergency.

8.3   Satellite Phone

      The Emergency Centre has a satellite phone. All local authorities in
      Essex have a satellite phone that allows cross-County communication
      without reliance on the mobile phone network and landline network.

8.4   Airwave Radios

      The Emergency Centre has two airwave radios which allows cross-
      County communication with local authorities and emergency services.

8.5   Portable Radios

      The Emergency Centre has 12 portable short distance transmission
      radios.  These would be particularly useful in maintaining
      communications within a rest centre.

8.6   Data Communication

      The Emergency Centre has a desktop and laptop computers. Both
      computers have internet capability which allows the transfer of files,
      email, faxes and scanning of documents.




                                      - 33 -
           Castle Point Borough Council Emergency Plan – December 2007


8.7   ‘RAYNET’ Radio Amateurs System

      A transceiver operating on the Radio Amateurs frequencies is installed
      in the Emergency Centre and could be used with the assistance of
      RAYNET members to provide mobile radio communications throughout
      the Borough in an emergency situation. The equipment can only be
      operated by persons holding the necessary Radio Amateurs licence.

      RAYNET also have the ability to operate a packet radio system from
      the Emergency Centre, which would allow data to be sent via the radio
      network.




                                      - 34 -
           Castle Point Borough Council Emergency Plan – December 2007



               9.      MEDIA AND INFORMATION

9.1   Introduction

      In a major emergency there is likely to be a heavy demand for
      information from both the media and the public. Depending on the
      incident, this could generate a substantial number of enquires to the
      local authority, which could involve the issue of regular press
      statements, setting up helplines, the co-ordination of resources and
      liaison with rest centres, the emergency services and other agencies.

9.2   Media Briefing Centre

      Essex Police would normally set up and run a Media Briefing Centre,
      either at Police Headquarters, or close to the scene of an incident. The
      local authority may be requested to identify suitable premises and to
      assist with arrangements. The police will liaise with involved agencies
      to ensure a joint approach to the media is achieved.

      A briefing centre may also be established at Castle Point offices to deal
      with media focus on the Council. Media releases should be consistent
      across all involved parties.

9.3   Briefing Staff

      It is important for all staff to be kept informed of developments. This
      will reduce the spread of misinformation and help staff not directly
      involved in the response to understand what their absent colleagues
      are doing, and why it is important for them to try and maintain normal
      services.

9.4   Briefing Elected Members

      Arrangements should be made for the Leader, the Member Champion
      for Emergency Planning and Senior Councillors to receive regular
      briefings as they may be required to give interviews to the media.
      Elected Members can also help by passing information to their local
      community which can often help to allay concerns particularly for the
      vulnerable and those most affected by an incident.

9.5   VIP Visits

      Depending on the scale of the incident, there may be visits by VIPs.
      Members of Parliament and the Royal Family. The local authority
      would be required to assist with these arrangements. Whilst these
      visits would involve additional work and may cause slight disruption,
      they can be extremely beneficial to the morale of those affected by an
      incident and the staff dealing with the emergency response.



                                      - 35 -
           Castle Point Borough Council Emergency Plan – December 2007


9.6   Information Centres

      These would be set up in key locations e.g. libraries, community
      centres, public halls, as a method of distributing information and advice
      to local residents.

      Co-ordination with other involved agencies is essential for the provision
      of accurate advice, and information, and for notifying the public of
      emergency helpline numbers.

9.7   Local Radio

      Local radio stations can provide invaluable assistance in providing
      information to the public and in requesting support and resources.

            BBC Essex 103.5/95.3 FM and 1530 MW
            Essex FM  102/96.3 FM
            Breeze AM 1431/1359 M

9.8   Link Radio

      Link Radio is a 24-hour radio station serving a number of retirement
      homes within the Borough. This system could be used a means of
      passing information to the listeners.




                                      - 36 -
           Castle Point Borough Council Emergency Plan – December 2007



 10. CONTINGENCY PLANS RELATING TO SPECIFIC
               EMERGENCIES

10.1 Natural Disasters
10.1.1 Severe Weather

         Severe weather warnings

      A severe weather warning system is operated by the Meteorological
      Office and warnings for Essex are passed to the County Emergency
      Plans Duty Officer, for onward transmission to District Councils, in
      order that any appropriate action may be taken.

      Severe storms with high winds may result in structural damage to both
      Council and privately owned premises. Where structural damage has
      been caused to private property, which could be a danger to the public,
      the Council has a statutory duty to ensure it is made safe. Power
      supply and communications could also be affected.

      The Council‟s resources, personnel and plant would be required to
      assist in the clearance of roads and emergency repairs to premises.

      Emergency accommodation may also be required if there is extensive
      damage to property.

      Severe Weather Warnings from the Meteorological Office direct or
      Essex County Emergency Plans will be made to the Castle Point
      Council Offices during opening hours, or the Castle Point Control
      Centre outside office hours, and conveyed to the Emergency Planning
      Response and Management Team.

         Snow

      Essex County Council‟s contractor co-ordinates the response for the
      gritting of principal roads and clearing of snow throughout the Borough.

      Flood procedures may be necessary if heavy snow is followed by rapid
      thaw.

10.1.2 Flooding

         Tidal flooding

      Established warning systems and improvements to the tidal defences
      substantially reduced the risk of flooding to Canvey Island. However, if
      severe conditions were experienced, the community could be seriously
      affected.




                                      - 37 -
            Castle Point Borough Council Emergency Plan – December 2007


       Tidal Flood Warnings from the Environment Agency will be made to the
       Castle Point Council Offices during opening hours, or the Castle Point
       Control Centre outside office hours, and conveyed to the Emergency
       Planning Response and Management Team.

          Fluvial (river or inland) flooding

       Notification of a risk of flooding will be issued by the Environmental
       Agency via County Emergency Plans. Flood charts showing the likely
       areas to be affected, and at what level of risk, are held in the
       Emergency Centre.

       Fluvial Flood Warnings from the Environment Agency will be made to
       the Castle Point Council Offices during opening hours, or the Castle
       Point Control Centre outside office hours, and conveyed to the
       Emergency Planning Response and Management Team.

10.2   Technological Incidents

10.2.1 Industrial

          Hazardous installations

       The Health and Safety Executive is the enforcing authority for premises
       where there is industrial activity involving hazardous substances which
       could cause danger and necessitate the evacuation of nearby
       residents, in the event of a major accident at the plant.

       The two sites within the Borough, which are subject to the provisions of
       the control of Industrial Major Accident Hazard Regulations (COMAH)
       1984, as amended 1990 are the Calor Gas Terminal and Oikos
       Storage Ltd, both of which are on Canvey Island.

          North East Thames Combined Accident Plan (Netcap)

       A plan has been prepared for those industrial sites that are subject to
       the provisions of the Control of Industrial Major Accident Hazards
       Regulations 1984, as amended 1990, and which border the north east
       area of the River Thames. NETCAP embraces the large refinery and
       storage complexes located on the northern bank of the River Thames.

       The two sites on Canvey Island, which are designated as „top tier‟ are
       Calor Gas Terminal, Thames Road and Oikos Storage Ltd, Haven
       Road.

          Bradwell Power Station

       A contingency plan has been produced to meet on-site requirements
       and to mitigate the effects, in the event of an accidental radioactive



                                        - 38 -
           Castle Point Borough Council Emergency Plan – December 2007


      release at Bradwell Power Station. An off-site emergency plan has
      been drawn up to deal with the consequences of a major accident.

10.2.2 Transport

         Major accident – road/train/aircraft crash

      There would be no advance warning of an incident of this nature but an
      immediate and fairly substantial response could be called for from the
      local authority, in support of the emergency services.

         Hazardous substances transported by road

      Road and rail tankers display a hazard warning panel (HAZCHEM)
      which will enable the emergency services to identify the contents of the
      vehicle and determine the appropriate action to be taken following an
      accident. If the contents cannot be readily identified specialist advice
      can be obtained through the Fire service or County Emergency Plans
      Scientific Advisor. Additionally the Chemical Industries Association
      operates a scheme known as CHEMSAFE which provides technical
      advice and assistance.

      In the event of an on-site incident involving spillage, the Police and Fire
      and Rescue Service will take charge. Where there is a risk of
      contamination to water, the water supply or land, liaison with the
      relevant agencies such as the Environment Agency, water company or
      DeFRA, should be established.

         Hazardous substances transported by rail

      Details of the contents of any tanker being transported by rail may be
      ascertained from British Rail‟s Wagon Control Centre, via the Police.

         Transportation of radioactive materials

      Incidents involving radioactive materials require specialist assistance
      under the NAIR Scheme (National Arrangements for Incidents Involving
      Radioactivity), whereby the necessary facilities to monitor any escape,
      contain the source of radiation and set up decontamination can be
      arranged.

10.2.3 Pipelines

      Under the Pipelines Safety Regulations 1996, Essex County Council
      has a responsibility to produce plans, on behalf of the pipeline
      operators. A number of these major accident hazard pipelines run
      through the Borough. The major Accident Pipelines Plan provides
      specific details and addresses the required response, should an
      incident occur.



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            Castle Point Borough Council Emergency Plan – December 2007


10.3   Social Issues

10.3.1 Health and food

          Avian Flu

       The Council has a protocol for dealing dead birds which may be
       associated with Avian Influenza. Specified officers and equipment are
       available for dealing with notifications. Notification would be made to
       DeFRA of any incidents.

          Flu Pandemic

       The Castle Point and Rochford Primary Care Trust is finalising a
       Memorandum of Understanding with local authorities on agreed levels
       of support in the vent of a human Flu Pandemic.

       Castle Point Borough Council has greed to make available Runnymede
       Hall, Thundersley and the Paddocks, Canvey Island for any mass
       vaccination centres that need to be set up.

          BSE, E-Coli, Meningtis

       Advice on incidents such as BSE, outbreaks of E-coli, and meningitis,
       is normally issued by either government departments or the health
       authorities. The public may make enquires and seek further advice
       from the local authority, particularly through Environmental Health
       Department would liase closely with the local Consultant in
       Communicable Disease Control (CCDC) and other experts.

          Rabies

       The Trading Standards Unit at Essex County Council are part of a
       regional contingency plan which would be brought into operation to
       control any suspected outbreak of rabies.

       Although the Borough Council has no direct responsibilities under the
       plan, Environmental Health Officers may be requested to assist.

10.3.2 Evacuation of People from London

       Counties and authorities around London would be involved in any
       evacuation of people from London. Such evacuation could be for a
       variety of reasons, including terrorism, or CBRN incident.

       Such evacuation is called Operation Sassoon, and Castle Point
       Borough Council would participate as part of Essex Operations
       Sassoon.




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            Castle Point Borough Council Emergency Plan – December 2007


       Castle Point would be required to receive and look after evacuees,
       estimated to number at least 500. It is anticipated that those evacuees
       would be transported by rail and would be initially received at
       Waterside Farm Sports Centre.

10.4   Environmental Issues

10.4.1 Pollution

          Oil Pollution

       The Marine Pollution Control Unit is responsible for the co-ordination of
       an oil spill at sea. The Council has accepted responsibility for dealing
       with oil pollution on the coastline, inshore waters and estuaries.

       Oil Spill Warnings from Essex County Emergency Plans will be made
       to the Castle Point Council Offices during opening hours, or the Castle
       Point Control Centre outside office hours, and conveyed to the
       Emergency Planning Response and Management Team.

       Full Details of the arrangements for responding to an oil pollution
       incident are contained within the Castle Point Borough Council Oil Spill
       Response Plan.

          Hazardous Waste

       The Borough Council is responsible for items washed up onto the
       beaches which may pose a threat to the public or the environment.
       The contents need to be identified before arrangements can be made
       with disposal contractors to remove them. Assistance can be sought
       from the Environmental Agency (Integrated pollution Control) and the
       County Scientific Advisor.

          The Public Information For Radiation Emergencies Regulations
           1992 (Pirer)

       Information to the public, in the event of a radiation emergency, is
       addressed in the document PIRER 1992, produced by Essex County
       Council.

          Radiation Incident Monitoring Network (Rimnet)

       The Government set up the RIMNET system to provide 92 remote
       automatic detectors to monitor the atmosphere. These detectors report
       via a local radio link to a computer at government department
       headquarters in London with a back-up at Poole, Dorset.

       When radiation is detected above prescribed levels the computer
       initiates an alerting procedure. RIMNET sends a message to the „lead
       authority‟ in each county for onward transmission to Districts and


                                       - 41 -
            Castle Point Borough Council Emergency Plan – December 2007


       Boroughs. Essex County Council Emergency Plans are the „lead
       authority‟ for Essex.

       The Essex detector is located at Stansted Airport. An additional
       detector sited at Bradwell Power Station, monitors its own emissions
       and feeds data into RIMNET.

10.5   Hostile Incidents

10.5.1 Terrorism

          Political Activists & Terrorists

       Terrorism is a major threat in current times and there is a need to be
       alert to this potential problem. There will be occasions when greater
       vigilance is required and close working needs to take place with the
       police.

10.6   Utility Problems

10.6.1 Failure/Interrupted Supplies

          Gas/Electricity/Water Supply Failure

       The appropriate agencies have contingency plans for dealing with
       incidents affecting their services or resulting in supply failure damage
       or danger to the public. Damage to supply lines may necessitate
       residents being evacuated.

       In the event of a prolonged gas or electricity supply failure, the Council
       may be involved in arranging supplementary communal cooking,
       heating and lighting facilities or residents in affected areas.

       Where there is a problem affecting water supplies the Corporate
       Director (Community Services) will liaise with the water company with
       regard to advice to the public.




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Castle Point Borough Council Emergency Plan – December 2007
                CONFIDENTIAL INFORMATION




                           - 43 -

				
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