IBPO Committees and Volunteer Opportunities by Levone


									              IBPO Board, Committees and Volunteer Opportunities

Board and Committees
President: The IBPO president works closely with parents, IB faculty and Mira Loma staff to
ensure good communication, mutual support and understanding. The president chairs the Board
meetings, facilitates programs with parents, provides the IBPO “voice” at a number of public
events and is a signatory on IBPO checks.

Vice President: The IBPO vice-president supports the president as requested and may chair
meetings or take on any of the President’s duties.

Treasurer: The Treasurer is responsible for the IBPO budget and accounts. The Treasurer also
works with our tax accountant, tracks revenue and expenses, reports monthly on the
organization’s financial status.

Secretary: The Secretary takes notes at the Board meetings and maintains the official record of
minutes. The Secretary also is responsible for e-mailing minutes to Board members.

Past President: The previous president is a Board member, available to provide wisdom and

Alumni Breakfast – Our students finish taking their IB exam in the spring of their senior year,
but their scores do not arrive until July. The diplomas are sent to the school in the fall. In
December, we invite the alumni back to receive their IB diplomas and certificates and treat them
to breakfast. After breakfast and an informal recognition ceremony, the alumni break out into
groups to talk with Juniors and Seniors about life after high school. Volunteers are needed to:
maintain and update alumni contact information; send out invitations and keep track of RSVPs;
check in the alumni as they arrive; pass out diplomas; provide food donations; monitor the
breakfast table; set up and clean up.

Auditor – The Treasurer’s Reports and the financial records are audited for accuracy for each
fiscal year.

Bingo – The Boosters’ Club organizes volunteers to staff a charity bingo parlor on Monday
nights and receives a portion of the proceeds of each night’s profits. IB parents can designate
that the portion earned for their volunteer hours be directed to the IBPO or to any school
organization of their choice. Approximately 21 volunteers are needed each night to sell bingo
games from window and on the floor. The Bingo Chair is responsible for soliciting volunteers.

Churchill Liaison – Mira Loma’s IBPO endeavors to work with Churchill Middle School to
develop a seamless Middle Years Program. The Liaison attends IBPO board meetings at both

College Scholarships – This person maintains information regarding college scholarships and
college information located in the library.

College Sunday – IBPO hosts an annual event featuring workshops covering topics related to
colleges including selecting a college, the college application process, scholarships and financial
aid, admission tests, and essay writing techniques. Presenters include college advice counselors,
financial advisors and college and university personnel. Volunteers contact and coordinate
presenters, facility logistics, mailings, registration, arrange for publicity, and coordinate

Donation Coordinator – This position maintains a record of donations and deposits and sends
out thank you letters in accordance with tax regulations.

Funding Requests – This position directly supports the IB/MYP program by working with
teachers and staff to purchase books, supplies, and equipment not covered by San Juan Unified
School District or by state funding. Requests for expenditure of funds are presented to the IBPO
Board for approval.

Hoods and Cords – Students who have completed IB/MYP coursework are permitted to wear
special hoods and cords at the graduation ceremony indicating their academic achievement.
Volunteers sell orders of the regalia and distribute them to the students at the senior diploma
check and at the IB Senior Dinner.

Hospitality – This committee is given a budget to provide snacks at the monthly IBPO meetings
as well as to request and organize food donations for lunches for special guests. This position
also organizes the IB Teacher Appreciation Lunch .

IB Phone List – Contact information for our families is collected at the beginning of the year. A
parent email list is maintained to facilitate communication and a student phone list is created and
passed out to students after school starts.

IB Test Proctors – Parent volunteers proctor IB tests held in April and May and makes
arrangements for proctor training sessions. This committee develops a schedule of proctors for
each test. The number of volunteers required is determined by IBO requirements and varies for
each test.

Information/Outreach – In the fall, IBPO works with the MYP coordinator to organize
outreach activities for prospective middle school students and families. IBPO participates in
information night at Mira Loma and publicize the IB and Middle Years Programs at Mira Loma.

MYP Recognition – Volunteers work with the MYP coordinator to recognize MYP students
earning the MYP Certificate for their achievement at the end of their sophomore year.

Programs – Informational programs immediately following the monthly IBPO Board meetings
are scheduled at various times throughout the year. This position determines parent interests and
schedules speakers.

Resource – This committee investigates grant opportunities that could be used to purchase
equipment and supplies that would benefit the IB/MYP program. Committee members write
grant applications to benefit the IB/MYP and help staff in writing grant applications.

SAT Practice Exam – In the spring, the IBPO offers a practice SAT exam followed by a
seminar where students receive their scores and advice on how to improve them. Volunteers are
needed to coordinate dates with the testing organization, proctor the exams, publicize the event,
and register the students.

Senior Dinner – IB seniors and their families are invited to celebrate their achievements.
Volunteers organizing the dinner make arrangements for a location and caterer, create and mail
invitations, track responses, prepare the program, make seating arrangements, and assist faculty
in making awards. Ten volunteers are needed on the night of the dinner to register families and
guests, and to pass out tickets and seating assignments.

Speakers – Guest lecturers from local colleges and the community are scheduled to speak in IB
classes on a variety of topics. This position contacts prospective speakers and coordinates dates
and class times with Mira Loma teachers and staff.

Web Master – Our web master maintains IBPO web pages including sites for online donations,
contact information, the carpool blog, and College Sunday registration.

Major Events Supported by the IBPO
College Sunday – This is a major event and is a series of workshops covering a variety of topics
regarding colleges and universities. Workshops cover topic such as the college application
process, financial aid and scholarships, admissions tests, and essay writing techniques.

IB Information Night – IBPO assists Mira Loma staff to provide information about the IB/MYP
to interested middle school students and their families.

Programs – IBPO provides informational programs scheduled throughout the year and follow
our monthly board meetings. In the past, these programs have included teachers talking about
their classes as well as speakers discussing the college application process.

Alumni Breakfast – In December, recent IB graduates are invited back to Mira Loma to pick up
their diplomas and certificates. IBPO treats them to breakfast and a recognition program. After
breakfast, the alumni break out into groups and talk with current juniors and seniors about life
after high school.

Teacher Appreciation Lunch – Mira Loma IB teachers put in hours of their own time to
prepare meaningful lessons for our students or to coach students working on personal projects or
the extended essay or community service projects. Many go an extra mile and offer help before
school, at lunch, and after school. In addition, they spend hours writing letters to the admission
offices of colleges and universities all over the country. Parents provide a lunch for our teachers
to show them that we appreciate all that they do for our students.

SAT Sample Test – IBPO sponsors an unofficial practice SAT test open to students in January
or February. The practice test is simulates the conditions under which the actual SAT is
administered. The results are given to students along with feedback about how to improve their

IB Exams – IBPO provides proctors for written and oral IB exams taken by juniors and seniors
in April and May. We also help to pay the costs of administering the exam including overnight
postage to the European cities where the exams are scored, needs-based financial aid to pay for
the exams, and for the rental of facilities.

IB Senior Dinner – IB seniors and families are invited to a special dinner honoring their
achievements. This catered event at a hotel includes students, families, staff, and honored
                               Volunteer Sign up Sheet

    The IBPO needs volunteers to best provide support to our students, families, and staff. As a
volunteer, you will have the opportunity to work with other parents, teachers and students, and
see first hand how the IBPO helps our IB/MYP students.

 IBPO Board Member – We will have openings in 2009-2010 for Vice President, Treasurer,
  and Secretary.

    The following committees require volunteers for specific events or for specific areas of
interest. The committees marked (2009-2010) are in need of one or more volunteers to
“shadow” the person currently chairing that position. Please check areas in are willing to help
and return this sheet to the IBPO Box in the school office. You may also email Janice
Luszczak at janice.luszczak@gmail.com.

    Alumni Breakfast                                IB Phone List (2009-2010)

    Auditor (2009-2010)                             IB Test Proctors

    Bingo                                           Information/Outreach

    Churchill Liaison                               MYP Recognition

    College Scholarships                            Programs

    College Sunday                                  Resource

    Donation Coordinator (2009-2010)                SAT Sample Test Proctors

    Funding Requests (2009-2010)                    Senior Dinner (2009-2010)

    Hoods and Cords                                 Speakers (2009-2010)

    Hospitality                                     Web Master (2009-2010)

Parent Name: __________________________________________________________

Telephone Number: _____________________________________________________

Email Address: _________________________________________________________

Student Name(s) and Year: ________________________________________________

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