SANDY TOWN COUNCIL To: The Mayor Deputy Mayor All Members of Sandy Town Council There will be a Meeting of Sandy Town Council on Monday 22nd June 2009 in the Council Chamber at 10 Cambridge Road, Sandy, Beds at 7.30pm. 17th June 2009 S M Foster Town Clerk AGENDA 1. Apologies 2. To receive statutory declarations of interests from members (a) Prejudicial Interests (b) Personal Interests 3. Sandy Beat Manager to give update on policing in Sandy 4. Oral questions from electors (Please would Members raise any questions initially with the office) 5. Planning applications received for comment by Sandy Town Council (Any plans received for comment will be on display in the committee room from 7.15 pm onwards and members are requested to view these prior to this item) (see list attached) 6. Mayoral communications (see list attached) 7. Minutes and Reports To approve/adopt the Minutes of:- + *(a) Meeting of Town Council held on Monday 11th May 2009. + *(b) Meeting of Planning Parks & Open Spaces Committee held on Monday 18th May 2009. + (c) Meeting of Finance & General Purposes Committee held on Monday 1st June 2009. + (d) Meeting of Audit Committee held on Monday 8th June 2009. + = Previously circulated * = Exempt or Confidential Information – Public Bodies (Admission to Meetings) Act 1960 and Local Government (Access to Information) Act 1985. 8. Reports from representatives To receive any verbal reports from Council representatives on outside bodies. 9. Clerk’s Report To receive the Clerk’s Report. (Copy attached) 10. Oral questions from Electors On matters raised during this meeting. 11. Press Release SANDY TOWN COUNCIL DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS DISTRICT COUNCIL DATE/REF APPLICANT DETAILS OF TOWN COUNCIL CENTRAL CENTRAL DEVELOPMENT COMMENTS BEDS BEDS NOTIFIED DECISION 2/6/09 CB/09/01028/ Advertisement Consent: Resolved: No Town ADV 1no. internally objection Council 41/09 Mr M Swindles illuminated double sided Primesight Ltd pole mounted display 22/6/09 Charlotte House unit. (Retrospective) at 14 Windmill Tempsford Service Street Station, Tempsford London Road, Sandy, SG19 2AF W1T 2DY Near neighbours 41a Tempsford Road, Diboa (UK), Bedfordshire Barbecue Centre, 43 Tempsford Road, Sandy notified. 5/6/09 CB/09/01026/ Full application for Resolved: Object Town FULL change of use from Premises has no Council 42/09 Mr C Yap-Young A3/D2 to A3/A5, canopy parking attached, 22 Market to windows and the Town Centre 22/6/09 Square extractor units to side parking is very Sandy at 22 Market Square, limited and has no SG19 1JA Sandy, Beds. capacity for cars for patrons to this Near neighbours establishment. Allders Opticians, Dangerous Budgens location on corner Supermarket, Lord near a bus stop. Roberts Public House, Gunns Bakery and Newsagents, Market Square, Ladbrokes, The High Street, Sandy notified. 5/6/09 CB/09/00942/ Fulll application for Resolved: No Town Full extension to staffroom objection Council 43/09 Mrs M Whitehead at lower school, removal St Swithuns VC of bay window and 22/6/09 ` Lower School replacement with Ivel Road double doors of nurserly Sandy school and provision of SG19 1AX monopitched roof canopy at St Swithuns Lower School, Sandy, Beds. SANDY TOWN COUNCIL DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS DISTRICT COUNCIL DATE/REF APPLICANT DETAILS OF TOWN COUNCIL CENTRAL CENTRAL DEVELOPMENT COMMENTS BEDS BEDS NOTIFIED DECISION 6/6/09 CB/09/00952/ Full application for two Resolved: No Town FULL storey rear and single objection Council 44/09 Mr & Mrs Barron storey side extension at Mr & Mrs 105- 109 High Street, 22/6/09 Marsters Sandy, Beds. 105-109 High 23/6/09 Street Sandy Near neighbours 70, SG19 1AL 72 & 103 High Street, Sandy notified. 8/6/09 CB/09/01023/LB Listed Building Consent Resolved: No Town Mr J Shuba for Two storey objection subject Council 45/09 C/O DLP extension and change of to condition that Planning Ltd use form existing B8 parking scheme in 22/6/09 4 Abbey Court warehouse to mixed B1 Transport plan is Fraser Road (offices) and D1 adhered to. 23/6/09 Priory Business (Training facility) with Park ancillary storage at The Bedford Grange, Beeston Green, MK44 3WH Beeston, Sandy, Beds. Near neighbours 3 Grange Gardens, Beeston Green, Beeston notified. 8/6/09 CB/09/00983/ Full application for Two Resolved: No Town FULL storey extension and objection subject Council 46/09 Mr J Shuba change of use from to condition that C/O DLP existing B8 warehouse parking scheme in 22/6/09 Planning Ltd to mixed B1 (offices) Transport plan is 4 Abbey Court and D1 (Training adhered to. 23/6/09 Fraser Road facility) with ancillary Priory Business storage at The Grange, Park Beeston Green, Bedford Beeston, Sandy, Beds. MK44 3WH Near neighbours 3 Grange Gardens, Beeston Green, Beeston notified. 8/6/09 CB/09/00992/ Lawful Development Resolved: No Town LDC Certificate: Extension to objection Council 47/09 Flamingo Flowers flower factory building Great North Road at The Nursery, Great 22/6/09 Sandy North Road, Sandy, SG19 2AJ Beds 23/6/09 SANDY TOWN COUNCIL DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS DISTRICT COUNCIL DATE/REF APPLICANT DETAILS OF TOWN COUNCIL CENTRAL CENTRAL DEVELOPMENT COMMENTS BEDS BEDS NOTIFIED DECISION 47/09 cont Near neighbours The Butterfly, Early Sunrise, Roseneath, Great North Road, Sandy notified. 10/6/09 CB/09/00993/ Full application for Resolved: No Town FULL change of use from objection Council 48/09 Flamingo Flowers horticultural use to class Great North Road B2 (processing and 22/6/09 Sandy packing of flowers). SG19 2AJ (Retrospective) at The 23/6/09 Nursery, Great North Road, Sandy, Beds. Near neighbours The Butterfly, Early Sunrise, Roseneath, Great North Road, Sandy notified. 10/6/09 CB/09/01047/ Full application for Resolved: No Town FULL change of use from objection, however Council 49/09 Mr E Hewitt offices to 2no. dwellings it should be noted 4 Academy Place at 21a & 21c High that access to the 22/6/09 Isleworth Street, Sandy,Beds. public car park is TW7 5FD restricted between 23/6/09 Near neighbours the hours of Jacqui’s Flower 4.15am – 8.45 Shop,Wood Green am. Charity Shop, Olivers Pet Pantry & Scruples, High Street and 1,2,3 Sandpiper Court, Sandy notified. 11/6/09 CB/09/01024/ Full application for Resolved: Object Town FULL change of use of Part of Loss of amenity to Council 50/09 K&S Stores Convenience Store to near neighbours, Kestrel way A5 Take Away at likelihood of 22/6/09 Sandy Budgens Store Ltd, attracting anti- SG19 2TG Kestrel Way, Sandy, social behaviour 23/6/09 Beds. to the area. Near neighbours 1 Woodcock SANDY TOWN COUNCIL DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS DISTRICT COUNCIL DATE/REF APPLICANT DETAILS OF TOWN COUNCIL CENTRAL CENTRAL DEVELOPMENT COMMENTS BEDS BEDS NOTIFIED DECISION 50/09 cont Close,1,2a,2c Merlin Drive, 4,6,8,10,12,14 Osprey Close, 1,1a,1b,2,4,6 Kestrel Way, Sandy notified, 12/6/09 CB/09/01094/ Full application for Resolved: No Town FULL single storey rear objection Council 51/09 Mr D G Corp extension at 26 The 26 The Avenue Avenue, Sandy, Beds. 22/6/09 Sandy SG19 1ER Near neighbours 24 & 23/6/09 28 The Avenue, 7 & 8 Birch Grove, Sandy notified. 15/6/09 CB/09/00855/ Full application for two Resolved: No Town FULL storey side extension at objection Council 52/09 Mr Arnold 41 Western Way, 41 Western Way Sandy, Beds. 22/6/09 Sandy SG19 1DU 23/6/09 Near neighbours 39,43,46 Western Way, Sandy notified. 15/6/09 CB/09/00851/ Full application for Resolved: object Town FULL vehicular crossover and Fence detrimental Council 53/09 Mr P Austin erection of 1.8m high to the appearance 29 Bedford Road close boarded fence of the 22/6/09 Sandy following demolition of conservation area. SG19 1 wall at 29 Bedford Any crossover 23/6/09 EW Road, Sandy, Beds. would be too close to the junction of Near neighbours the Avenue for 27,31 Bedford Road, safety. 1,2 The Avenue, Sandy notified. SANDY TOWN COUNCIL COUNCIL MEETING – 22.06.09 6. Mayoral Communications 14.5.09 Attended the Mayor of Huntingdon’s Mayor Making ceremony at the Commemoration Hall in Huntingdon. 16.5.09 Attended with the Deputy Mayor, Cllr Mrs Sutton and Mr J Whitehurst, Alistair Burt MP’s surgery at the Conservative Club in Sandy. Also attended the Beating Retreat Ceremony and Reception at Chicksands, Shefford in the evening. 17.6.09 Attended the British Red Cross Annual Assembly at Biddenham Upper School. 18.6.09 Attended the Mayor of Peterborough’s “Open Day” at the Town Hall, Peterborough. 20.6.09 Attended the Sandy “Extravaganza” and took part in judging the floats. 21.6.09 Attended the Mayor of St Ives Civic Sunday Service and Parade in St Ives in the morning. Also attended the Mayor of Peterborough’s Civic Service and Installation at Peterborough Cathedral in the afternoon. DEPUTY MAYOR 13.6.09 Attended with Mr David Sutton, the Bedfordshire Scouts AGM at Flitwick. 11.6.09 Opened the first ACE Event at Sandye Place Middle School together with Cllr & Mrs C Osborne. This event was arranged to demonstrate the range of services and organisations that are available in Sandy to support children, their parents and the wider community. 14.6.09 Attended with Mr David Sutton, the Sandy Royal British Legion’s Garden Party to commemorate the 65th anniversary of the D-Day landings held at the Queen’s Head Public House, Sandy. PAST MAYOR 13.5.09 Attended the St. Ives Town Council Mayor Making Meeting in the Free Church, St. Ives. 22.5.09 Performed the opening ceremony of Trudy’s Deli. The Deputy Mayor and Mrs. Osborne also attended. 12.6.09 Supported by Mrs Osborne attended the Mayor of Houghton Regis’ Civic Reception at St Vincent’s Social Club, Houghton Regis. 15.6.09 Attended with Mrs Osborne the Mayor of Dunstable’s Annual Meeting and Mayor Making Ceremony in Dunstable. SANDY TOWN COUNCIL COUNCIL MEETING – 22.06.09 RECOMMENDATIONS TO COUNCIL 7. Minutes and Reports (b) Meeting of Planning Parks & Open Spaces Committee held on Monday 18th May 2009. 11. Open Spaces Sub-Committee (P10/09) The minutes of the meeting held on the 15th April 2009 were received and considered. Following discussion it was Resolved to Recommend: That overseeding of all Sunderland Road Recreation Ground grass areas is carried out by a sub contractor as per the 2007 IOG report and this to be completed each year until the sward is considered thick enough. Resolved to Recommend: That a chain harrow is purchased, if money not available at present time, to be placed on estimates. Resolved to Recommend: That if Inspire are unable to landscape the area around the pavilion to the required standard that an outside company is employed and this is paid for out of the retention for the building project. 12. Sunderland Road Pavilion Project Management Working Group (P11/09) Resolved to recommend: 1. That the Town Council purchase 2 pole mounted litter bins at a cost of £100 each. 2. That the Town Council purchase an 8’ long “Oxford” boot cleaner at a cost of £300. 3. That the money should be sourced from the contingency amount. 15. Signage (P14/09) Resolved to Recommend: That the new and replacement signs for the recreation grounds are purchased at a cost of £550.69. 16. Sandy Enhancement Group (P15/09) Resolved to Recommend: That a tree is planted in a new location outside the Post Office, block paving removed for the new tree hole is then reused to cover over the existing tree position and the existing metal grill and tree stand are re-installed in the new tree location. 7. Minutes and Reports (Cont) 19. Update Allotment land (P18/09) Resolved to recommend: Potential need to set aside funds for cemetery, allotment and recreation land, if land becomes available at short notice. (d) Meeting of Audit Committee held on Monday 8th June 2009. 7. Statement of Annual Accounts for financial year ended 31.3.2009 (A06/09) Resolved to Recommend: That the Statement of Annual Accounts (Copy attached) 2008/2009 be approved. 8. Internal Auditor’s reports 2008/2009 (A07/09) The Clerk reported that the amendments to the accounts and annual statements recorded in the report for the visit of 26th May 2009 had now been implemented. Resolved to Recommend: That the Internal Auditor’s report (Copy attached) of 26th May 2009 be received and approved. 10. Annual Return 2008/2009 (A09/09) The completed Annual Return Sections 1(Statement of Accounts) and 2 (Annual Governance Statement) (copies attached) had been previously circulated. Resolved to Recommend: That Town Council receive and approve the Annual Return, sections 1 and 2 and that the Mayor be requested to sign them. SANDY TOWN COUNCIL COUNCIL MEETING – 22.06.08 9. Town Clerk’s Report 1. Accounts 01.04.09 to 31.05.09 To receive and approve lists of Receipts and Payments for April and May 2009. (Copies will be on display prior to the meeting) 2. Grant Applications (a) An application (copy attached) has been received from the Extended Schools Programme for assistance with an event taking place on 11th June 2009 (the organisers have been made aware that this grant will not be considered until after the event takes place). No specific sum has been requested. The Council does not have a power to support this grant but is able to authorise expenditure under Section 137 of the Local Govt Act 1972. The expenditure must be considered to be commensurate with the benefit derived by the inhabitants of Sandy. (b) The second request (copy attached) is from the Arts Development Team at Central Bedfordshire Council. Sandy Community Liaison Forum supported a previous similar activity which proved very successful. The amount of funding requested is £1,815. Council would be able to make this grant under its powers stated in Local Govt Act 1972, s145. (Members are requested to consider whether or not they wish to make any grants and if so, how much and where the funds are to be sourced) 3. Notification of External Audit The external auditors BDO Stoy Hayward have sent notification that the Annual return and supporting documentation is to be submitted to them by 31st July 2009. The Statutory Notice of Audit has been posted. (For information only) SANDY TOWN COUNCIL COUNCIL MEETING – 23.06.08 10. Town Clerk’s Report (Cont) 4. Bank of Ireland Accounts Rating agency Moody’s, which ranks banks based on their strength, has downgraded Anglo Irish Bank.It has also placed Allied Irish, Bank of Ireland, Irish Life & Permanent and ICS Building Society on review for a potential future downgrade of the quartet’s bank deposits and senior debt ratings. This means Moody’s is losing confidence in the Irish banking system. Anyone with cash in Anglo Irish or Bank of Ireland, including the Post Office, is protected by the Irish government’s deposit protection scheme. In theory, this guarantees 100% of the deposit. However, Moody’s has concerns for the Irish government’s ability to truly safeguard your money. In addition to this the interest rate on the accounts is linked to the bank base rate, which was previously favourable, now the interest received on the accounts is negligible. At present the Town Council has approximately £400,000 in the Bank of Ireland in two separate accounts. Members should decide if they wish to leave the money in these accounts or transfer them to the Barclays Business Reserve Account until another suitable deposit account can be sourced. It should be noted that although the British Government has guaranteed the first £50,000 of deposits in British banks this is (unlike the Irish guarantee) limited to private individuals. (Members are requested to decide on a course of action with regards to its funds in the Bank of Ireland) 5. Cricket requests There have been a number of requests concerning cricket which need the decision of Town Council. (a) Request for a key to the Jenkins Pavilion The Jenkins Pavilion Working Group considered an informal request from Mr Reynolds for keys so that he could access the pavilion at any time. He was told that he needed to submit a formal request for Town Council to consider, this he has now done. His reasoning is that the club needs to access equipment kept in the pavilion or in the scorebox at any time. However, the situation with the Jenkins Pavilion is very different from that of the old Banks Pavilion. The new building is protected by a security alarm and it is unwise to allow the code to become known outside the staff of the SANDY TOWN COUNCIL COUNCIL MEETING – 23.06.08 10. Town Clerk’s Report (Cont) Town Council (it may even affect the insurance cover). The building is also hired by other bodies at different times and hirers would be unhappy to have other individuals accessing the building without notice. In addition, if Mr Reynolds were given a key then it would not be unreasonable for Sandy Colts to request one and the control of access to the building could quickly become compromised. Mr Reynolds has been told that he can make prior arrangements for a member of the Council staff to lock and unlock the pavilion for the club so long as there is no clash with another hirer and that the request is reasonable. This has been done in order for the club to have the new scoreboard commissioned. If the club has equipment they need to access at odd times it could be kept in the cricket store rather than in the new pavilion. (Members are requested to decide if a key to the Jenkins Pavilion should be given to Mr Reynolds) (b) Alcohol in the Jenkins Pavilion The lettings policy states: 13. CONSUMPTION OF ALCOHOL All requests to consume alcoholic liquor require the permission of Sandy Town Council. It is the responsibility of the hirer to complete the booking form requesting this permission. The Town Council prohibits the sale of alcoholic liquor on the premises. Mr Reynolds has made a formal request for Sandy Cricket Club and it’s opponents to consume alcohol during matches. This was considered by the Working Group which thought: (a) That the club members should be allowed to consume alcohol on the premises during adult matches. (b) That no alcohol should be brought on to the premises during youth matches. (c) That this permission need not be sought each season. (d) That Sandy Town Council should reserve the right to rescind this permission at any time. (e) That separate permission should be sought for the consumption of alcohol at social occasions organised by the club. SANDY TOWN COUNCIL COUNCIL MEETING – 23.06.08 10. Town Clerk’s Report (Cont) The Group resolved to pass this request on to Town Council for a decision to be made. (Members are requested to decide if they think that permission to consume alcohol should be granted to the Cricket Club, subject to the conditions above). (c) Holiday Cricket Scheme A request has been received from the Bedfordshire Cricket Board, together with Sandy Cricket Club to hold a one day taster coaching session at the Sunderland Road Recreation Ground. This would be for children who have not played cricket before and it would take place on Monday 27th August 2009, 9.30 – 3.30. The Town Council charges for this activity would normally be - £30.50 for the pitch, £18.98 for changing rooms and toilets and £82.80 for the social room. A total of £132.28 inclusive of VAT. However, the Cricket Club have requested that the Town Council waive some or all of these fees as the children of Sandy would derive benefit from the day. (Members are requested to decide if they would allow the day to go ahead and if so whether they are prepared to waive any or all of the fees for the use of the facilities). (d) East Beds Charity Cricket Shield For many years one or two matches per season have been played at Sunderland Road Recreation Ground in aid of local charities and organisations. Previously any fees due have been waived by Town Council but with the use of the new pavilion Members need to consider whether they wish to waive fees for this organisation in future. The fees would be similar to those quoted in the item above. (Members are requested to decide if they are prepared to waive any or all of the fees for the use of the facilities by the East Beds Charity Cricket Shield). 6. Request from Sandy Extravaganza A request has been received for the Extravaganza committee to run a Colts 5 a-side football tournament on Bedford Road Recreation Ground on Sunday June 28th. SANDY TOWN COUNCIL COUNCIL MEETING – 22.06.09 10. Town Clerk’s Report (Cont) This has been part of the Carnival activities for many years but there has been confusion this year as to whether it was to go ahead and permission has been granted for Sandy Colts to have a small club tournament and Sandy FC to host a 5-a-side tournament in the ground. All these activities are to take place over three consecutive weekends if permission is granted to the Extravaganza Committee. (Members are requested to consider whether or not they would like to grant permission for this tournament to go ahead). 7. Fallowfield 20mph limit The Town Council received 33 responses to the survey conducted in the last newsletter regarding the speed limit on Fallowfield. Of these responses 31 were in favour of a 20mph speed limit on the whole estate, none were received in favour of limiting the 20mph limit to the Hawk Drive area. Just two were received which opposed any 20mph limit at all. (Members are requested to decide if they would like to ask Central Bedfordshire Council to impose a 20mph on any part of the Fallowfield estate). 8. Campaign to Protect Rural England Planning Training Day An all day training session, entitled “The planning system and how to use it to influence local development”. This will take place on Monday 28th September and the cost is £50.00 per delegate including lunch. The venue is the Rufus centre in Flitwick. (Members are requested to decide if they wish to send any representatives to this training day). 9. Request from 1st Sandy Scout Group The Scout Group would like to hold their annual sports day on Sunderland Road Recreation Ground on Sunday 12th July starting at 2.00 pm. Thyey will keep to the Berwick Way end of the ground, away from the cricket pitch. At the same time they are also holding a celebration event for the members of the group to commemorate 100 years of Scouting in Sandy and would like to invite Members of the Council to attend the celebration. (Members are requested to give permission for this event and nominate representatives to attend).
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