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									                  SANDY TOWN COUNCIL
To:   The Mayor
      Deputy Mayor
      All Members of Sandy Town Council

There will be a Meeting of Sandy Town Council on Monday 22nd June 2009
in the Council Chamber at 10 Cambridge Road, Sandy, Beds at 7.30pm.

17th June 2009                                              S M Foster
                                                            Town Clerk

                                 AGENDA

1. Apologies

2. To receive statutory declarations of interests from members

(a)   Prejudicial Interests
(b)   Personal Interests

3. Sandy Beat Manager to give update on policing in Sandy

4. Oral questions from electors

(Please would Members raise any questions initially with the office)

5. Planning applications received for comment by Sandy Town
Council

(Any plans received for comment will be on display in the committee room
from 7.15 pm onwards and members are requested to view these prior to
this item) (see list attached)

6. Mayoral communications         (see list attached)

7. Minutes and Reports

To approve/adopt the Minutes of:-

+ *(a) Meeting of Town Council held on Monday 11th May 2009.

+ *(b) Meeting of Planning Parks & Open Spaces Committee held on
Monday 18th May 2009.

+ (c) Meeting of Finance & General Purposes Committee held on Monday
1st June 2009.

+ (d) Meeting of Audit Committee held on Monday 8th June 2009.

+ = Previously circulated
* = Exempt or Confidential Information – Public Bodies (Admission to
Meetings) Act 1960 and Local Government (Access to Information) Act
1985.

8. Reports from representatives

To receive any verbal reports from Council representatives on outside
bodies.

9. Clerk’s Report

To receive the Clerk’s Report. (Copy attached)

10. Oral questions from Electors

On matters raised during this meeting.

11. Press Release
                        SANDY TOWN COUNCIL
           DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS
                                 DISTRICT COUNCIL

DATE/REF     APPLICANT            DETAILS OF             TOWN COUNCIL         CENTRAL    CENTRAL
                                 DEVELOPMENT               COMMENTS             BEDS       BEDS
                                                                              NOTIFIED   DECISION
2/6/09     CB/09/01028/      Advertisement Consent:     Resolved: No          Town
           ADV               1no. internally            objection             Council
41/09      Mr M Swindles     illuminated double sided
           Primesight Ltd    pole mounted display                             22/6/09
           Charlotte House   unit. (Retrospective) at
           14 Windmill       Tempsford Service
           Street            Station, Tempsford
           London            Road, Sandy, SG19 2AF
           W1T 2DY
                             Near neighbours 41a
                             Tempsford Road,
                             Diboa (UK),
                             Bedfordshire
                             Barbecue Centre, 43
                             Tempsford Road,
                             Sandy notified.
5/6/09     CB/09/01026/      Full application for       Resolved: Object      Town
           FULL              change of use from         Premises has no       Council
42/09      Mr C Yap-Young    A3/D2 to A3/A5, canopy     parking attached,
           22 Market         to windows and             the Town Centre       22/6/09
           Square            extractor units to side    parking is very
           Sandy             at 22 Market Square,       limited and has no
           SG19 1JA          Sandy, Beds.               capacity for cars
                                                        for patrons to this
                             Near neighbours            establishment.
                             Allders Opticians,         Dangerous
                             Budgens                    location on corner
                             Supermarket, Lord          near a bus stop.
                             Roberts Public House,
                             Gunns Bakery and
                             Newsagents, Market
                             Square, Ladbrokes,
                             The High Street,
                             Sandy notified.
5/6/09     CB/09/00942/      Fulll application for      Resolved: No          Town
           Full              extension to staffroom     objection             Council
43/09      Mrs M Whitehead   at lower school, removal
           St Swithuns VC    of bay window and                                22/6/09
`          Lower School      replacement with
           Ivel Road         double doors of nurserly
           Sandy             school and provision of
           SG19 1AX          monopitched roof
                             canopy at St Swithuns
                             Lower School, Sandy,
                             Beds.
                        SANDY TOWN COUNCIL
           DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS
                                 DISTRICT COUNCIL
DATE/REF      APPLICANT              DETAILS OF             TOWN COUNCIL       CENTRAL    CENTRAL
                                    DEVELOPMENT               COMMENTS           BEDS       BEDS
                                                                               NOTIFIED   DECISION
6/6/09      CB/09/00952/       Full application for two    Resolved: No        Town
            FULL               storey rear and single      objection           Council
44/09       Mr & Mrs Barron    storey side extension at
            Mr & Mrs           105- 109 High Street,                           22/6/09
            Marsters           Sandy, Beds.
            105-109 High                                                       23/6/09
            Street
            Sandy              Near neighbours 70,
            SG19 1AL           72 & 103 High Street,
                               Sandy notified.



8/6/09      CB/09/01023/LB     Listed Building Consent     Resolved: No        Town
            Mr J Shuba         for Two storey              objection subject   Council
45/09       C/O DLP            extension and change of     to condition that
            Planning Ltd       use form existing B8        parking scheme in   22/6/09
            4 Abbey Court      warehouse to mixed B1       Transport plan is
            Fraser Road        (offices) and D1            adhered to.         23/6/09
            Priory Business    (Training facility) with
            Park               ancillary storage at The
            Bedford            Grange, Beeston Green,
            MK44 3WH           Beeston, Sandy, Beds.

                               Near neighbours 3
                               Grange Gardens,
                               Beeston Green,
                               Beeston notified.
8/6/09      CB/09/00983/       Full application for Two    Resolved: No        Town
            FULL               storey extension and        objection subject   Council
46/09       Mr J Shuba         change of use from          to condition that
            C/O DLP            existing B8 warehouse       parking scheme in   22/6/09
            Planning Ltd       to mixed B1 (offices)       Transport plan is
            4 Abbey Court      and D1 (Training            adhered to.         23/6/09
            Fraser Road        facility) with ancillary
            Priory Business    storage at The Grange,
            Park               Beeston Green,
            Bedford            Beeston, Sandy, Beds.
            MK44 3WH
                               Near neighbours 3
                               Grange Gardens,
                               Beeston Green,
                               Beeston notified.
8/6/09      CB/09/00992/       Lawful Development          Resolved: No        Town
            LDC                Certificate: Extension to   objection           Council
47/09       Flamingo Flowers   flower factory building
            Great North Road   at The Nursery, Great                           22/6/09
            Sandy              North Road, Sandy,
            SG19 2AJ           Beds                                            23/6/09
                         SANDY TOWN COUNCIL
             DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS
                                   DISTRICT COUNCIL

DATE/REF       APPLICANT              DETAILS OF              TOWN COUNCIL        CENTRAL    CENTRAL
                                     DEVELOPMENT                COMMENTS            BEDS       BEDS
                                                                                  NOTIFIED   DECISION
47/09 cont                      Near neighbours The
                                Butterfly, Early
                                Sunrise, Roseneath,
                                Great North Road,
                                Sandy notified.




10/6/09      CB/09/00993/       Full application for         Resolved: No         Town
             FULL               change of use from           objection            Council
48/09        Flamingo Flowers   horticultural use to class
             Great North Road   B2 (processing and                                22/6/09
             Sandy              packing of flowers).
             SG19 2AJ           (Retrospective) at The                            23/6/09
                                Nursery, Great North
                                Road, Sandy, Beds.

                                Near neighbours The
                                Butterfly, Early
                                Sunrise, Roseneath,
                                Great North Road,
                                Sandy notified.


10/6/09      CB/09/01047/       Full application for         Resolved: No         Town
             FULL               change of use from           objection, however   Council
49/09        Mr E Hewitt        offices to 2no. dwellings    it should be noted
             4 Academy Place    at 21a & 21c High            that access to the   22/6/09
             Isleworth          Street, Sandy,Beds.          public car park is
             TW7 5FD                                         restricted between   23/6/09
                                Near neighbours              the hours of
                                Jacqui’s Flower              4.15am – 8.45
                                Shop,Wood Green              am.
                                Charity Shop, Olivers
                                Pet Pantry &
                                Scruples, High Street
                                and 1,2,3 Sandpiper
                                Court, Sandy notified.
11/6/09      CB/09/01024/       Full application for         Resolved: Object     Town
             FULL               change of use of Part of     Loss of amenity to   Council
50/09        K&S Stores         Convenience Store to         near neighbours,
             Kestrel way        A5 Take Away at              likelihood of        22/6/09
             Sandy              Budgens Store Ltd,           attracting anti-
             SG19 2TG           Kestrel Way, Sandy,          social behaviour     23/6/09
                                Beds.                        to the area.

                                Near neighbours 1
                                Woodcock

                         SANDY TOWN COUNCIL
             DETAILS OF PLANNING APPLICATIONS RECEIVED FROM CENTRAL BEDS
                                   DISTRICT COUNCIL

DATE/REF       APPLICANT            DETAILS OF             TOWN COUNCIL        CENTRAL    CENTRAL
                                   DEVELOPMENT               COMMENTS            BEDS       BEDS
                                                                               NOTIFIED   DECISION
50/09 cont                     Close,1,2a,2c Merlin
                               Drive, 4,6,8,10,12,14
                               Osprey Close,
                               1,1a,1b,2,4,6 Kestrel
                               Way, Sandy notified,
12/6/09      CB/09/01094/      Full application for       Resolved: No         Town
             FULL              single storey rear         objection            Council
51/09        Mr D G Corp       extension at 26 The
             26 The Avenue     Avenue, Sandy, Beds.                            22/6/09
             Sandy
             SG19 1ER          Near neighbours 24 &                            23/6/09
                               28 The Avenue, 7 & 8
                               Birch Grove, Sandy
                               notified.




15/6/09      CB/09/00855/      Full application for two   Resolved: No         Town
             FULL              storey side extension at   objection            Council
52/09        Mr Arnold         41 Western Way,
             41 Western Way    Sandy, Beds.                                    22/6/09
             Sandy
             SG19 1DU                                                          23/6/09
                               Near neighbours
                               39,43,46 Western
                               Way, Sandy notified.




15/6/09      CB/09/00851/      Full application for       Resolved: object     Town
             FULL              vehicular crossover and    Fence detrimental    Council
53/09        Mr P Austin       erection of 1.8m high      to the appearance
             29 Bedford Road   close boarded fence        of the               22/6/09
             Sandy             following demolition of    conservation area.
             SG19 1            wall at 29 Bedford         Any crossover        23/6/09
             EW                Road, Sandy, Beds.         would be too close
                                                          to the junction of
                               Near neighbours            the Avenue for
                               27,31 Bedford Road,        safety.
                               1,2 The Avenue,
                               Sandy notified.
               SANDY TOWN COUNCIL
                    COUNCIL MEETING – 22.06.09

6. Mayoral Communications

14.5.09   Attended the Mayor of Huntingdon’s Mayor Making
          ceremony at the Commemoration Hall in Huntingdon.
16.5.09   Attended with the Deputy Mayor, Cllr Mrs Sutton and Mr
          J Whitehurst, Alistair Burt MP’s surgery at the
          Conservative Club in Sandy.
          Also attended the Beating Retreat Ceremony and
          Reception at Chicksands, Shefford in the evening.
17.6.09   Attended the British Red Cross Annual Assembly at
          Biddenham Upper School.
18.6.09   Attended the Mayor of Peterborough’s “Open Day” at the
          Town Hall, Peterborough.
20.6.09   Attended the Sandy “Extravaganza” and took part in
          judging the floats.
21.6.09   Attended the Mayor of St Ives Civic Sunday Service and
          Parade in St Ives in the morning.
          Also attended the Mayor of Peterborough’s Civic Service
          and Installation at Peterborough Cathedral in the
          afternoon.
DEPUTY MAYOR
13.6.09    Attended with Mr David Sutton, the Bedfordshire Scouts
           AGM at Flitwick.
11.6.09    Opened the first ACE Event at Sandye Place Middle
           School together with Cllr & Mrs C Osborne. This event was
           arranged to demonstrate the range of services and
           organisations that are available in Sandy to support children,
           their parents and the wider community.
14.6.09    Attended with Mr David Sutton, the Sandy Royal British
           Legion’s Garden Party to commemorate the 65th
           anniversary of the D-Day landings held at the Queen’s
           Head Public House, Sandy.
PAST MAYOR
13.5.09    Attended the St. Ives Town Council Mayor Making Meeting in
           the Free Church, St. Ives.
22.5.09   Performed the opening ceremony of Trudy’s Deli.
           The Deputy Mayor and Mrs. Osborne also attended.
12.6.09    Supported by Mrs Osborne attended the Mayor of Houghton
           Regis’ Civic Reception at St Vincent’s Social Club, Houghton
           Regis.
15.6.09    Attended with Mrs Osborne the Mayor of
           Dunstable’s Annual Meeting and Mayor Making
           Ceremony in Dunstable.
              SANDY TOWN COUNCIL
                 COUNCIL MEETING – 22.06.09
                RECOMMENDATIONS TO COUNCIL

7. Minutes and Reports

(b) Meeting of Planning Parks & Open Spaces Committee held on Monday
18th May 2009.

11.   Open Spaces Sub-Committee                             (P10/09)

The minutes of the meeting held on the 15th April 2009 were
received and considered. Following discussion it was

Resolved to Recommend: That overseeding of all Sunderland Road
Recreation Ground grass areas is carried out by a sub contractor as
per the 2007 IOG report and this to be completed each year until
the sward is considered thick enough.

Resolved to Recommend: That a chain harrow is purchased, if
money not available at present time, to be placed on estimates.

Resolved to Recommend: That if Inspire are unable to landscape
the area around the pavilion to the required standard that an
outside company is employed and this is paid for out of the
retention for the building project.

12. Sunderland Road Pavilion Project Management Working Group
(P11/09)

Resolved to recommend: 1. That the Town Council purchase 2 pole
mounted litter bins at a cost of £100 each.

2. That the Town Council purchase an 8’ long “Oxford” boot cleaner
at a cost of £300.

3. That the money should be sourced from the contingency amount.

15. Signage                                (P14/09)

Resolved to Recommend: That the new and replacement signs for
the recreation grounds are purchased at a cost of £550.69.

16. Sandy Enhancement Group                      (P15/09)

Resolved to Recommend: That a tree is planted in a new location
outside the Post Office, block paving removed for the new tree hole
is then reused to cover over the existing tree position and the
existing metal grill and tree stand are re-installed in the new tree
location.
7. Minutes and Reports (Cont)

19. Update Allotment land                                       (P18/09)

Resolved to recommend: Potential need to set aside funds for
cemetery, allotment and recreation land, if land becomes available
at short notice.

(d) Meeting of Audit Committee held on Monday 8th June 2009.

7. Statement of Annual Accounts for financial year ended 31.3.2009
(A06/09)

Resolved to Recommend: That the Statement of Annual Accounts
(Copy attached) 2008/2009 be approved.

8. Internal Auditor’s reports 2008/2009        (A07/09)

The Clerk reported that the amendments to the accounts and annual
statements recorded in the report for the visit of 26th May 2009 had now
been implemented.

Resolved to Recommend: That the Internal Auditor’s report (Copy
attached) of 26th May 2009 be received and approved.

10. Annual Return 2008/2009        (A09/09)

The completed Annual Return Sections 1(Statement of Accounts) and 2
(Annual Governance Statement) (copies attached) had been previously
circulated.

Resolved to Recommend: That Town Council receive and approve
the Annual Return, sections 1 and 2 and that the Mayor be
requested to sign them.
                SANDY TOWN COUNCIL
                   COUNCIL MEETING – 22.06.08

9. Town Clerk’s Report

1. Accounts 01.04.09 to 31.05.09

To receive and approve lists of Receipts and Payments for April and May
2009.

(Copies will be on display prior to the meeting)

2. Grant Applications

(a) An application (copy attached) has been received from the Extended
Schools Programme for assistance with an event taking place on 11th June
2009 (the organisers have been made aware that this grant will not be
considered until after the event takes place). No specific sum has been
requested.

The Council does not have a power to support this grant but is able to
authorise expenditure under Section 137 of the Local Govt Act 1972. The
expenditure must be considered to be commensurate with the benefit
derived by the inhabitants of Sandy.

(b) The second request (copy attached) is from the Arts Development
Team at Central Bedfordshire Council. Sandy Community Liaison Forum
supported a previous similar activity which proved very successful. The
amount of funding requested is £1,815.

Council would be able to make this grant under its powers stated in Local
Govt Act 1972, s145.

(Members are requested to consider whether or not they wish to
make any grants and if so, how much and where the funds are to be
sourced)

3. Notification of External Audit

The external auditors BDO Stoy Hayward have sent notification that the
Annual return and supporting documentation is to be submitted to them by
31st July 2009. The Statutory Notice of Audit has been posted.

(For information only)
                SANDY TOWN COUNCIL
                      COUNCIL MEETING – 23.06.08

10. Town Clerk’s Report (Cont)

4. Bank of Ireland Accounts

Rating agency Moody’s, which ranks banks based on their strength, has
downgraded Anglo Irish Bank.It has also placed Allied Irish, Bank of
Ireland, Irish Life & Permanent and ICS Building Society on review for a
potential future downgrade of the quartet’s bank deposits and senior debt
ratings.

This means Moody’s is losing confidence in the Irish banking system.

Anyone with cash in Anglo Irish or Bank of Ireland, including the Post
Office, is protected by the Irish government’s deposit protection scheme. In
theory, this guarantees 100% of the deposit. However, Moody’s has
concerns for the Irish government’s ability to truly safeguard your money.

In addition to this the interest rate on the accounts is linked to the bank
base rate, which was previously favourable, now the interest received on
the accounts is negligible. At present the Town Council has approximately
£400,000 in the Bank of Ireland in two separate accounts. Members should
decide if they wish to leave the money in these accounts or transfer them
to the Barclays Business Reserve Account until another suitable deposit
account can be sourced. It should be noted that although the British
Government has guaranteed the first £50,000 of deposits in British banks
this is (unlike the Irish guarantee) limited to private individuals.

(Members are requested to decide on a course of action with
regards to its funds in the Bank of Ireland)

5. Cricket requests

There have been a number of requests concerning cricket which need the
decision of Town Council.

(a) Request for a key to the Jenkins Pavilion

The Jenkins Pavilion Working Group considered an informal request from Mr
Reynolds for keys so that he could access the pavilion at any time. He was
told that he needed to submit a formal request for Town Council to
consider, this he has now done. His reasoning is that the club needs to
access equipment kept in the pavilion or in the scorebox at any time.

 However, the situation with the Jenkins Pavilion is very different from that
of the old Banks Pavilion. The new building is protected by a security alarm
and it is unwise to allow the code to become known outside the staff of the
                   SANDY TOWN COUNCIL
                        COUNCIL MEETING – 23.06.08
 10. Town Clerk’s Report (Cont)

 Town Council (it may even affect the insurance cover). The building is also
 hired by other bodies at different times and hirers would be unhappy to
 have other individuals accessing the building without notice. In addition, if
 Mr Reynolds were given a key then it would not be unreasonable for Sandy
 Colts to request one and the control of access to the building could quickly
 become compromised.

 Mr Reynolds has been told that he can make prior arrangements for a
 member of the Council staff to lock and unlock the pavilion for the club so
 long as there is no clash with another hirer and that the request is
 reasonable. This has been done in order for the club to have the new
 scoreboard commissioned. If the club has equipment they need to access
 at odd times it could be kept in the cricket store rather than in the new
 pavilion.

 (Members are requested to decide if a key to the Jenkins Pavilion
 should be given to Mr Reynolds)

 (b) Alcohol in the Jenkins Pavilion

 The lettings policy states:

13.      CONSUMPTION OF ALCOHOL
      All requests to consume alcoholic liquor require the permission of Sandy
          Town Council. It is the responsibility of the hirer to complete the
          booking form requesting this permission.
      The Town Council prohibits the sale of alcoholic liquor on the premises.

 Mr Reynolds has made a formal request for Sandy Cricket Club and it’s
 opponents to consume alcohol during matches.

 This was considered by the Working Group which thought:

 (a) That the club members should be allowed to consume alcohol on the
 premises during adult matches.
 (b) That no alcohol should be brought on to the premises during youth
 matches.
 (c) That this permission need not be sought each season.
 (d) That Sandy Town Council should reserve the right to rescind this
 permission at any time.
 (e) That separate permission should be sought for the consumption of
 alcohol at social occasions organised by the club.
                SANDY TOWN COUNCIL
                     COUNCIL MEETING – 23.06.08
10. Town Clerk’s Report (Cont)

The Group resolved to pass this request on to Town Council for a decision
to be made.

(Members are requested to decide if they think that permission to
consume alcohol should be granted to the Cricket Club, subject to
the conditions above).

(c) Holiday Cricket Scheme

A request has been received from the Bedfordshire Cricket Board, together
with Sandy Cricket Club to hold a one day taster coaching session at the
Sunderland Road Recreation Ground. This would be for children who have
not played cricket before and it would take place on Monday 27th August
2009, 9.30 – 3.30.

The Town Council charges for this activity would normally be - £30.50 for
the pitch, £18.98 for changing rooms and toilets and £82.80 for the social
room. A total of £132.28 inclusive of VAT. However, the Cricket Club have
requested that the Town Council waive some or all of these fees as the
children of Sandy would derive benefit from the day.

(Members are requested to decide if they would allow the day to go
ahead and if so whether they are prepared to waive any or all of the
fees for the use of the facilities).

(d) East Beds Charity Cricket Shield

For many years one or two matches per season have been played at
Sunderland Road Recreation Ground in aid of local charities and
organisations. Previously any fees due have been waived by Town Council
but with the use of the new pavilion Members need to consider whether
they wish to waive fees for this organisation in future. The fees would be
similar to those quoted in the item above.

(Members are requested to decide if they are prepared to waive any
or all of the fees for the use of the facilities by the East Beds
Charity Cricket Shield).

6. Request from Sandy Extravaganza

A request has been received for the Extravaganza committee to run a Colts
5 a-side football tournament on Bedford Road Recreation Ground on
Sunday June 28th.

                SANDY TOWN COUNCIL
                     COUNCIL MEETING – 22.06.09

10. Town Clerk’s Report (Cont)

This has been part of the Carnival activities for many years but there has
been confusion this year as to whether it was to go ahead and permission
has been granted for Sandy Colts to have a small club tournament and
Sandy FC to host a 5-a-side tournament in the ground. All these activities
are to take place over three consecutive weekends if permission is granted
to the Extravaganza Committee.

(Members are requested to consider whether or not they would like
to grant permission for this tournament to go ahead).

7. Fallowfield 20mph limit

The Town Council received 33 responses to the survey conducted in the last
newsletter regarding the speed limit on Fallowfield. Of these responses 31
were in favour of a 20mph speed limit on the whole estate, none were
received in favour of limiting the 20mph limit to the Hawk Drive area. Just
two were received which opposed any 20mph limit at all.

(Members are requested to decide if they would like to ask Central
Bedfordshire Council to impose a 20mph on any part of the
Fallowfield estate).

8. Campaign to Protect Rural England Planning Training Day
An all day training session, entitled “The planning system and how to use it
to influence local development”. This will take place on Monday 28th
September and the cost is £50.00 per delegate including lunch. The venue
is the Rufus centre in Flitwick.

(Members are requested to decide if they wish to send any
representatives to this training day).

9. Request from 1st Sandy Scout Group

The Scout Group would like to hold their annual sports day on Sunderland
Road Recreation Ground on Sunday 12th July starting at 2.00 pm. Thyey
will keep to the Berwick Way end of the ground, away from the cricket
pitch.

At the same time they are also holding a celebration event for the members
of the group to commemorate 100 years of Scouting in Sandy and would
like to invite Members of the Council to attend the celebration.

(Members are requested to give permission for this event and
nominate representatives to attend).

								
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