Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Work Instruction Customizing the Tree - Account Assignment Templates (Document) FB50, FB60, ZFB50ZK2
Purpose
Use this procedure to customize the account assignment templates in the tree for bank deposits, interdepartmental transfers and invoices. Account assignment rows let you save data entered in the data entry area of the screen as a personal template. Using a personal template during data entry means that you do not have to reenter the basic data that is part of the template each time.
Trigger
Perform this procedure to manage the templates in the trees of FB50, FB60, and/or ZFB50ZK2 transactions. If a template that you need is not included in your list of templates, you may add an existing template or save a new template of your own. You may also remove templates that you never use from your list of templates.
Menu Path
Use one of the following menu paths to begin the desired transaction: • • • Financial Accounting General Ledger Document Entry Select Accounting FB50 – Enter G/L Account Document to go to the Enter G/L Account Document screen. Financial Accounting Accounts Payable Select Accounting FB60 – Invoice to go to the Enter Vendor Invoice screen. Document Entry
Financial Accounting General Ledger Document Entry Select Accounting ZFB50ZK2 – Bank Deposit Journal Entry to go to the Enter G/L Account Document screen.
Transaction Code
FB50, FB60, ZFB50ZK2
Helpful Hints
• Several options are available to help you manage the templates in your Account assignment template folder. These options are shown in the table below.
1.
Perform one of the following: Template Option Add
Result Adds a template another user created to your own folder.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Template Option Save Select Delete Remove Empty folder •
Result Saves the values from the transaction data entry fields as a new template. Puts the values from the selected template in the data entry fields of the transaction. Deletes a template. Only the user that created a template can delete it. Removes a template from your folder without removing it from other users' folders. Removes all templates from your folder.
These template options may be accessed in three different ways: (1) Select the option from a dropdown list accessed by a right-mouse click in the Tree section on either the Account assignment template folder line or on a template within the folder. (2) Select the option from a dropdown list accessed using the menupath Edit >> Account Assignment Templates from the main menu bar. (3) Access the option directly using Control + F-keys. The table below outlines the methods available to access each of the template options. Right-mouse click Template Option Add Save Select Delete Remove Empty folder X Folder Line X X X X X X X X Template Edit >> Account Assignment Control + F-keys Templates Ctrl + F8 Ctrl + F5 Ctrl + F7 Ctrl + F6 Ctrl + F9
This document will demonstrate using the right-click method of accessing the template options. Each example will also indicate the other method(s) for accessing that template option.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Procedure
1.
Start the desired transaction using the menu path or transaction code.
The ZFB50ZK2 – Bank Deposit Journal Entry transaction is used in the examples shown in this document.
2.
You may have to complete the Document Date, Posting Date, and/or Doc.Header Text fields in the header portion of the screen before you will be able to work on the templates in the Tree on the left side of the screen as shown below.
Enter G/L Account Document: Company Code UT
If the Tree is not visible on the left side of the screen, click
to access it.
3.
The Account assignment template folder is located in the Tree section of the screen. This folder contains the list of account assignment templates to which you have access as shown below.
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File name: Version: Approved - Ready for Web ~FI_TREE_ACCOUNT_ASSIGNME Last Modified: 12/7/2007 3:11 PM NT_TEMPLATES.DOC Reference Number:
Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Enter G/L Account Document: Company Code UT
4.
Several options are available to help you manage the templates in your Account assignment template folder. The table below describes each option and shows you which step in this document provides detailed instructions about that option. Template Option Add Save Select Delete Remove If you want to Add a template another user created to your own folder. Save the values from the transaction data entry fields as a new template. Put the values from the selected template in the data entry fields of the transaction. Delete a template that you created. Remove a template from your folder without removing it from other users' folders. Go To Step 5 Step 6 Step 7 Step 8 Step 9
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Template Option Empty folder
If you want to Remove all templates from your folder.
Go To Step 10
5.
This step demonstrates how to add an account assignment template. You might want to add an account assignment template to your Account assignment template folder if it already exists but is not in your folder.
In this document, the first example begins with an empty Account assignment template folder so that the addition of an account assignment template will be more noticeable. Each of the other examples in this document use the Account assignment template folder created in the previous step.
Enter G/L Account Document: Company Code UT
5.1
Right-click on the the screen.
folder line in the Tree section of
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
This example demonstrates using the right-click method to access the template options. You may also access this template option using Control + F8.
5.2
Select Add Account Assignment Template from the dropdown list that appears as shown below.
5.3
The Add Account Assignment Template popup window will appear as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
5.4
Click (Matchcode) for the Act asst temp. field. The FI: Account Assignment Template Name popup window will appear as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
5.5
Complete/review the following fields: Field Name R/O/C O Description The name of the account assignment template. If you know part of the name of the account assignment template, you can use the wild card asterisk for the search (e.g., “01*”). Otherwise, leave this field blank. Example: 01FTB_KXCK O The unique identifier for an IRIS user -- the user ID. This field defaults to your user ID. Leaving your user ID in this field will return a list of templates created by you. Fill in a user ID if you want a list of templates created by a specific user. Leave this field blank to return all templates. Example: DEPTSPEC05
Account assignment template
User name
Transaction code
O
A unique four-character (in most cases) identification assigned to each IRIS transaction based on its purpose. This field defaults to the current transaction code.
Do not change the transaction code. Only templates that are appropriate to the current transaction can be added to its folder. Example: Entry date O FB50 for internal transfer
Date when the information was entered. Leave this field blank unless you know the date when the template was created. Example: 01/01/2006
Maximum no. of hits
R
The maximum number of values that will be displayed. Enter a number that will return all the templates available. Example: 500
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
5.6
In this example, the user name was removed to return a list of all templates appropriate for this transaction. (Start search). A list of templates that have already been created and Click match your selection criteria will appear as shown below.
5.7
Double-click to select it. The name of the account assignment template will be populated in the Act asst temp. field of the Add Account Assignment Template popup window as shown below.
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File name: Version: Approved - Ready for Web ~FI_TREE_ACCOUNT_ASSIGNME Last Modified: 12/7/2007 3:11 PM NT_TEMPLATES.DOC Reference Number:
Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
5.8
Click to add the selected account assignment template to your Account assignment template folder. The transaction screen will reappear as shown below.
Enter G/L Account Document: Company Code UT
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
5.9
Click to open the Account assignment template folder and verify that the template has been added as shown below.
Enter G/L Account Document: Company Code UT
5.10 5.11
You have completed this procedure to add an account assignment template that was created by another user to your Account assignment template folder. Perform one of the following: If you want to Continue to the next template option: Save Account Assignment Template. Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 6 Step 4 and select another template option. Click (Exit).
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
6.
This step demonstrates how to save an account assignment template. You might want to save the values that you have entered in the data entry portion of the screen as an account assignment template in your Account assignment template folder. Once the account assignment template is saved, you can select it later so that you do not have to reenter the basic data that is part of the template.
6.1
The transaction screen below shows data fields that have already been filled with information that you would like to save as a new account assignment template.
Enter G/L Account Document: Company Code UT
6.2
Right-click on the the screen.
folder line in the Tree section of
This example demonstrates using the right-click method to access the template options. You may also access this template option using Control + F5 or by selecting Edit >> Account Assignment Templates >> Save Account Assignment Template from the main menu bar.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
6.3
Select Save Account Assignment Template from the dropdown list that appears as shown below.
6.4
Enter a name for the new template in the Act asst temp. field. If a name already appears in the field, clear it and enter a new name, or modify it to the name that you want.
6.5
Click to save the account assignment template to your Account assignment template folder. The transaction screen will reappear as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Enter G/L Account Document: Company Code UT
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
6.6
Click to open the Account assignment template folder and verify that the template has been saved as shown below.
Enter G/L Account Document: Company Code UT
6.7 6.8
You have completed this procedure to save an account assignment template to your Account assignment template folder. Perform one of the following: If you want to Continue to the next template option: Select Account Assignment Template. Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 7 Step 4 and select another template option. Click (Exit).
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
7.
This step demonstrates how to select an account assignment template. Once an account assignment template is saved in your Account assignment template folder, you can select it to use the basic data that is part of the template.
7.1
You would like to use a template in your folder to fill in fields on the transaction screen.
Enter G/L Account Document: Company Code UT
7.2
Right-click
to select it.
This example demonstrates using the right-click method to access the template options. You may also access this template option using Control + F7 or by selecting Edit >> Account Assignment Templates >> Select Account Assignment Template from the main menu bar.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
7.3
Select Select account assignment template from the dropdown list that appears as shown below.
7.4
An informational message will appear as shown below.
7.5
Click (Continue) to copy the field values from the template into the corresponding fields on the transaction screen as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Enter G/L Account Document: Company Code UT
7.6 7.7
You have completed this procedure to select an account assignment template from your Account assignment template folder. Perform one of the following: If you want to Continue to the next template option: Delete Account Assignment Template. Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 8 Step 4 and select another template option. Click (Exit).
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
8.
This step demonstrates how to delete an account assignment template. When you no longer need an account assignment template that you created, you can delete it from your Account assignment template folder.
You can only delete an account assignment template if you are the user who created it. If you no longer need a template that was created by another IRIS user, you may remove it from your Account assignment template folder without removing it from other users’ folders.
8.1 8.2
You would like to delete a template you created but no longer need. Right-click on the template to be deleted. In this example, deleted as shown below. will be
This example demonstrates using the right-click method to access the template options. You may also access this template option using Control + F6 or by selecting Edit >> Account Assignment Templates >> Delete Account Assignment Template from the main menu bar.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Enter G/L Account Document
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
8.3
Select Delete acct assg.template from the dropdown list that appears as shown below.
8.4
A warning message will appear as shown below. This message asks you to confirm that you wish to delete the account assignment template.
8.5
Click
to delete the account assignment template.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
8.6
The account assignment template has been deleted as shown below.
Enter G/L Account Document: Company Code UT
8.7 8.8
You have completed this procedure to delete an account assignment template that you created from your Account assignment template folder. Perform one of the following: If you want to Continue to the next template option: Remove Account Assignment Template. Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 9 Step 4 and select another template option. Click (Exit).
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
9.
This step demonstrates how to remove an account assignment template. When you no longer need an account assignment template that was created by another IRIS user, you can remove it from your Account assignment template folder without removing it from other users’ folders:
9.1
A template that was created by another IRIS user is in your Account assignment template folder. You no longer need this template, and you do not want it to appear in your folder. Right-click on the template to be removed, in this example.
9.2
This example demonstrates using the right-click method to access the template options. You may also access this template option using Control + F9.
Enter G/L Account Document: Company Code UT
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
9.3
Select Remove Account Assignment Template from the dropdown list that appears as shown below.
9.4
The template is removed from your folder, as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
9.5 9.6
You have completed this procedure to remove an account assignment template that was created by another IRIS user from your Account assignment template folder. Perform one of the following: If you want to Continue to the next template option: Empty Folder. Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 10 Step 4 and select another template option. Click (Exit).
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
10.
This step demonstrates how to remove all of the account assignment templates from your Account assignment template folder.
10.1
The Account assignment template folder has a long list of templates that you don't need and you want them removed from your folder.
This action will remove all account assignment templates from your Account assignment template folder. Make a list of the templates that you need before proceeding. You will then be able to add only the templates that you need to your Account assignment template folder.
Enter G/L Account Document: Company Code UT
10.2 10.3
Right-click on the the screen.
folder line in the Tree section of
Select Empty Folder from the dropdown list that appears as shown below.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
10.4
A warning message will appear as shown below. This message asks you to confirm that you wish to remove all of the account assignment templates your Account assignment template folder.
10.5
Click
to remove all of the account assignment templates.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
10.6
The Account assignment template folder is now empty as shown below.
Enter G/L Account Document: Company Code UT
10.7 10.8
You have completed this procedure to remove all of the account assignment templates from your Account assignment template folder. Perform one of the following: If you want to Choose another template option Exit this transaction and return to the SAP Easy Access menu Go To Step 4 and select another template option. Click (Exit).
Result
You have arranged your Account assignment template folder the way you want it.
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Title: Customizing the Tree - Account Assignment Templates (Document) Functional Area : Financial Sub Area : General Ledger
Comments
For assistance, please contact the IRIS helpdesk at irishelpdesk@tennessee.edu.
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