BOARD OF SELECTMEN by sofiaie

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									BOS APPROVED 10-28-04


                              TOWN OF RYE
                         BOARD OF SELECTMEN
                   MEETING & 2005 BUDGET WORK SESSION

                     8:30 a.m., Thursday, September 30, 2004

8:47 a.m.

I.    CALL TO ORDER

      At 8:47 a.m., Vice Chairman John Moynahan calls the meeting to order.

      Members present: Vice Chairman John Moynahan and Selectman Priscilla V.
      Jenness.
      Chairman Joseph P. Mills, Jr. arrived at 8:50.
      Also present: Earl Rinker, Town Administrator, and Grace Collette, Finance
      Administrator.

II.   2005 BUDGET WORK SESSION

      ASSESSING OFFICE                             Heather Austin, Howard Promer

      01-4150-20            Assessing Office

      Heather Austin presented the Board with a revised budget. She revised the
      assessing wages and removed the 2 ½ % COLA and 1% of possible salary
      increases and adjusted the FICA. Heather added $5,000 to the pick-up valuation
      for a total of $55,000

      John Moynahan suggested 100% of Heather Austin’s pay be in the Assessing
      Budget. They will change FICA, Wages and Retirement.

      Motion by John Moynahan to table for revision. Second by Chairman Joseph
      Mills. All Favored. Motion Carries.

      CAPITAL OUTLAY                               Heather Austin, Howard Promer

                            Capital Outlay

      Howard Promer stated that he needs a new laser two-sided faster printer so they
      can do their own printing for the 3,081 records. It will save on paper and time.
      The old printer is still usable and can be sent to another department.

      Heather Austin states that if Vision prints the records they will charge $0.30 each
      and there is a $250 charge to load the data plus shipping and handling. So Vision
      will charge close to $1,200.
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 2 of 7


       Motion by John Moynahan to table. Second by Chairman Mills. All Favored.
       Motion Carries.

       REPORT:                                        Walter Parenteau, Bud Jordan

       Proposed legislation for treatment of sewage

       Walter Parenteau states that he was on the Commission for the Study of the
       Estuary Protection. There was a Senate Bill to obtain legislative approval to
       construct a sewer pipe into the ocean. It would join together 47 communities
       including the southern coast of Maine that had sewage treatment plants. At this
       point the proposed pipeline is two miles. It will be at least eighteen months
       before the proposal is ready. They have no idea how much the project would cost
       or the cost of upgrading and maintenance of the project. He feels that there will
       be maintenance and operations problems because they have problems now with
       pumping stations.

       Bud Jordan states that they do not have any estimates on any part of the system.

       Priscilla Jenness stated “We’ve treated the ocean like a sewer long enough as far
       as I’m concerned”.

       Chairman Mills asked Earl Rinker to contact Dan Hughes of New Castle and Jane
       Langley concerning this project.

       Priscilla Jenness asked if any research as been done.

       Bud Jordan states that there has not been any research done. They were there to
       only answer questions. His part was to say that he felt the sewer should be put in
       the ground where it came from not out in the ocean. They will meet again on
       October 4 and then every two weeks.

       Priscilla Jenness inquires as to whether there were public notices sent.

       Walter Parenteau states that he thinks that there had been.

       Priscilla Jenness thanks Walter and Bud for attending the meetings and expressing
       their views.

       Walter states that the committee is part of the DES.

       Earl Rinker states that they were supposed to be looking at a lot of options not just
       the feasibility study of one option.
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 3 of 7

       Bud Jordan states that eight alternatives will be looked at and out of the eight –
       four will go on to be discussed at a Public Meeting

       POLICE DEPARTMENT                              Chief Alan Gould

       01-4210-15             Police Department                              731,827


       01-4210-15-400         P/D Salaries                                   116,959

       Chief Gould states that after adjustments he came up with $116,959.

       01-4210-15-401         P/D Wages                                      306,390

       John states that he did not add the incentives in.

       Earl Rinker states that the incentives are part of the contract from January 1 to
       April 1. $306,390 for wages

       01-4210-15-402         P/D Overtime Wages                              18,000

       01-4210-15-410         P/D Overtime Replacement Pay                    24,456

       Chief Gould states that he wants to combine Overtime Sick Leave, Overtime
       Vacation and Overtime Personal Days into one account called Overtime
       Replacement Pay.

       01-4210-15-414         P/D Summer Wages                                 5,000

       Chief Gould states that Summer Wages is parking enforcement wages. They did
       not use any money out of this account. They can use this account for special
       patrols.

       Chairman Mills states that they should leave $5,000 in the account.

       01-4210-15-423         P/D Retirement                                  41,655

       01-4210-15-461         P/D Uniforms                                     7,500

       Motion by John Moynahan to table until they get the new total. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       POLICE STATION                                 Chief Alan Gould

       01-4194-09             Police Station                                  10,000
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 4 of 7

       Chairman Mills states that the projected date for completion of the Police Station
       is 14 months.

       01-4194-09-464        P/S Electricity                                 4,000

       01-4194-09-469        P/S Heating Fuel                                1,700

       01-4194-09-484        P/S Bldg Maint                                  4,000

       01-4194-09-495        P/S Maint Supplies                                -0-

       01-4194-09-538        P/S Water                                         300

       Motion by John Moynahan to approve budget total of $10,000. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       ANIMAL CONTROL                                Chief Alan Gould

       01-4414-39            Animal Control                                  5,418

       Chief Alan Gould states that the budget line for Animal Care is high because they
       often have to house animals for extended periods of time.

       Motion by John Moynahan to approve total budget of $5,418. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       CAPITAL OUTLAY-Police Dept                    Chief Alan Gould

       01-4902-58            Capital Outlay                                 29,500

       Chief Gould states that they need to replace a computer – cost $1,500 and $28,000
       for a new cruiser.

       Motion by John Moynahan to approve total budget of $29,500. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       FIRE DEPARTMENT.                              Chief O’Brien

       01-4220-16            Fire Department

       Chief O’Brien presented the Fire Department budget with new wage and
       retirement rates.

       Discussion to move the money for the pagers and headset in the amount of $5,374
       to Capital Outlay and leave $1,000 in line 477 for repairs.
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 5 of 7

       Discussion on pagers and who carries them and for what reason such as
       emergencies.

       Motion by John Moynahan to move pagers and headset to Capital Outlay for
       a total of $6,874. Second by Priscilla Jenness. All Favored. Motion Carries.

       Motion by John Moynahan to table total budget discussion pending new total
       for bottom line. Second by Priscilla Jenness. All Favored. Motion Carries.




       END Of SIDE 2 TAPE – NOT TURNED OVER IN TIME




       LIBRARY EXPENSES                           Gary Mason

       01-5130-76           Library Expenses                            465,573

       Gary Mason presented the library budget with 35% increase in revenues.

       Motion by John Moynahan to approve total budget of $465,573. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       REGIONAL AGENCIES                          Paula Snyder

       01-4197-38           Regional Agencies                            41,380

       The Regional Agencies budget was presented by Paula Snyder.

       Motion by John Moynahan to approve total budget of $41,380. Second by
       Priscilla Jenness. All Favored. Motion Carries.

       RECREATION COMMISSION-Revolving Budget                        Lee Arthur

                            Recreation Comm.-Rev. Budget                184,917.49

       The Recreation Commission Revolving Budget was presented by Lee Arthur in
       the amount of $184,917.49.

       Motion by John Moynahan to approve the Recreation Commission
       Revolving Budget in the total amount of $184,917.49. Second by Priscilla
       Jenness. All Favored. Motion Carries.
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 6 of 7

       RECREATION COMMISSION-Capital Outlay                               Lee Arthur

                             Capital Outlay Master Plan                      5,000

       The Recreation Commission Capital Outlay was presented for $10,000 and
       reduced to $5,000.

       Motion by John Moynahan to approve the Recreation Commission Capital
       Outlay Master Plan budget for $5,000. Second by Priscilla Jenness. All
       Favored. Motion Carries.

       TOWN CLERK/TAX COLLECTOR

       01-4150-07            Town Clerk/Tax Collector                     141,885

       Motion by John Moynahan to approve Tax Collector budget for $141,885.
       Second by Priscilla Jenness. All Favored. Motion Carries.

       01-4140-07        Town Clerk/Tax Collector                     9,125
       Motion by John Moynahan, Second by Priscilla Jenness. All favored. Motion
       carries.

       BUILDING INSPECTOR                           Susan Zarlengo

       01-4240-18            Building Inspector                             96,391

       Earl asks Susan what she was doing on the budget – just changing the wages?
       Susan states that she is changing wages and putting additional wages in there for
       coverage.

       Earl states that they can meet next Thursday October 7. The budget committee
       reviews are not until October 21.

       They are discussing other budget totals, such as Assessing.

       Susan Zarlengo states that there are two line items that are changed. The part-
       time wages line item is for Sue Dunfey. They put Michele Scannell at $15.75 as
       an outside contractor.

       Susan said Contract Services is at $5,300. The Building Wages has no increase.
       Part time wages is at $15.50 which is Sue Dunfey at 25 hours per week. Special
       Help is for any additional coverage. There is a discussion of accounts and budget
       amounts.
Selectmen’s Budget Work Session, Sept. 30, 2004
Page 7 of 7

       Susan said that some of the line item amounts on her computer had changed and
       she did not think that she had changed them. She will have Heather look at the
       changes and check the computer program.

       Susan talked about cell phone charges and changes that should be made. She is
       trying not to use the phone as much in the field. She was averaging over 1400
       minutes per month over the summer.

       Motion by John Moynahan to approve budget of $96,391. Second by Priscilla
       Jenness. All Favored. Motion Carries.

III.   OTHER BUSINESS

       Chairman Mills states that they need a representative from Nextel to come in and
       discuss the cell phone service.

       Earl Rinker says that an article in the paper is from a Citizens Group. Earl states
       that the Administrative Assistant of the Town said that they have nothing to do
       with the Group and do not support it.

       Earl Rinker states that the Administrative Unit of the school has invited the
       Selectmen to lunch next Thursday.

       Earl states that he sent memo to Bud concerning 77 Parsons Road.

       Earl states that the memo on the dog will be discussed at the next meeting.

       They discussed a response and Chairman Mills states that they need the response
       in writing.

ADJOURNMENT

At 12:15, there being no further business, the Chairman calls for a motion to adjourn.
So moved by John Moynahan and second by Priscilla Jenness. All Favored. Motion
Carries.

Respectfully submitted,

Anne-Michele Scannell

								
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