Offer Letter Template [Date] [Header] Dear [Name]: [Insert name of PI] in the Department of [Insert Department Name], is pleased to offer you a Postdoctoral Scholar position beginning [Insert start date] and ending [Insert end date]. This appointment may be renewable contingent upon mutual agreement and availability of funds. Your appointment is 100% of full time. Your appointment title code is [Insert title code number and title name]. Your funding will come from [Insert funding source here]. Your project will be: [Insert project title and/or short description of project] All offers of employment are conditional subject to presentation of documented evidence of personal identification and U.S. Citizenship or right to work in the U.S. as required by Federal law (Immigration Reform and Control Act – 1986). Your department representative, [Insert name and contact information], will be able to discuss these documentation issues with you upon your acceptance of the position. In addition, Services for International Students & Scholars (SISS), here at UC Davis, is available to answer any questions you may have. You may find them on the web at http://siss.ucdavis.edu. Your appointment may entitle you to benefits. As required by UC Davis policy, you will be asked to attend a New Employee Orientation once you arrive, which will fully explain all of your benefit options. In addition, you should contact the department’s benefit representative [Insert name, phone and email] and then, if needed, the Human Resources’ Employee Benefits Office here at UC Davis. The UC Davis Office of Graduate Studies is the administrative home for postdoctoral scholars. Relevant information for postdoctoral scholars can be found on the web at http://gradstudies.ucdavis.edu/postdocs/postdocs.htm. In addition, there is a Postdoctoral Scholars Association (PSA) at UC Davis. Information on this organization can be found at http://postdocs.ucdavis.edu. Postdoctoral scholars are considered non-Senate Academic Appointees at UC Davis. Both the Academic Personnel Manual (APM) and Policy and Procedures Manual (PPM) describe policies and procedures relevant to postdoctoral appointments. The APM has established guidelines regarding your appointment. These sections include: APM 390-140: APM 390-145: APM 390-150: Grievance Procedures Layoffs Corrective Action and Dismissal
APM 390 is accessible via the web at http://www.mrak.ucdavis.edu/webmans/apm/welcome.htm. The Policy and Procedures Manual (PPM) also has an extensive section (210-65) regarding polices and procedures relevant to postdoctoral scholar appointments. This too can be accessed via the web at http://www.mrak.ucdavid.edu/web-mans/ppm/210/21065.htm. For your information, please find an enclosed form entitled “State Oath of Allegiance, Patent Policy and Patent Acknowledgement.” This document must be signed in the presence of an authorized official of the university either prior to, or on the first day of employment. Typically, a departmental staff member will serve as the signing official when you begin your appointment. Your appointment requires that you have been awarded or have completed the requirements for a doctoral degree (Ph.D., M.D., D.D.S., Pharm.D.., D.V.M., D.N.S.) or the foreign equivalent of the doctoral degree). You may be required to supply proof of your degree prior to the initiation of your appointment. If you agree to accept this position, please notify me in writing by printing and signing your name at the bottom of this page indicating your acceptance of this appointment. A copy of this letter will be provided to you. Should you have any questions regarding your appointment, please feel free to contact [Insert name of contact person, telephone and email]. We look forward to your response. Sincerely,
_____________________________ [Signature of Principal Investigator}
___________________________________ [Signature of Department Chair]
I [Insert typed name of postdoctoral scholar], accept the appointment as described in this letter.
_________________________________________________ [Postdoctoral Scholar, please print your name here]
_______________________________________________ [Postdoctoral Scholar, please sign name here]
_____________________ Date Signed