Employment Offer Template May 2008
Employment Offer from Boise State University Candidate Name Date Your faculty appointment in the department of (Academic Department) will be (1) at the salary of $______________ (2) for a contract term of (e.g. nine) months paid over a twelve-month period, (3) at the rank of (Academic Rank) (4) for the period beginning on (Month/Date/Year) and ending (Month/Date/Year). You will be granted (e.g. 1 year) of service credit toward tenure, making you eligible to apply for tenure during your (e.g. fourth ) year of service at Boise State University. You must apply for tenure no later than during your (e.g. fifth) year of service. (If no service credit is granted, use alternate wording: You are eligible to apply for tenure during your fifth year of service at Boise State University and must apply for tenure no later than during your sixth year of service.) To be used in place of paragraph one if candidate is in the process of obtaining a terminal degree, otherwise, please remove. Your faculty appointment in the department of (Academic Department) will be (1) at the salary of $___________ provided you complete your (doctoral/terminal) degree prior to (date). If you do not complete your degree, your salary will remain at $__________ until your degree is completed, at which time your salary will be prorated for the remainder of the academic year at the $___________ annual rate, (2) for a contract term of (e.g. nine) months paid over a twelve-month period, (3) at the rank of (Academic Rank) (4) for the period beginning on (Month/Date/Year) and ending (Month/Date/Year). You will be granted (e.g. 1 year) of service credit toward tenure, making you eligible to apply for tenure during your (e.g. fourth ) year of service at Boise State University. You must apply for tenure no later than during your (e.g. fifth) year of service. (If no service credit is granted, use alternate wording: You are eligible to apply for tenure during your fifth year of service at Boise State University and must apply for tenure no later than during your sixth year of service.) The startup funds for your position are $___________ upon your arrival at Boise State University. Startup funds are for (provide detailed description). (Insert additional terms and conditions regarding degree completions and/or verifications, teaching, research, and service expectations, and other information unique to the individual, department, or college.) Boise State University has a comprehensive benefits program for employees beginning the first of the month following the first day of employment; however, in order to provide new faculty with benefits that begin in August, the effective date of your hire is shown as the last Sunday in July (Note: this will not change the beginning date of your contract term shown above). You will be contacted by a Human Resource Services Benefits Representative to schedule a benefits orientation. Prior to that, you may review our Benefit information at http://hrs.boisestate.edu/benefits/pdf/benefitsquickguide.pdf . Or,
Employment Offer Template May 2008
you may call to speak with a benefits representative in Human Resource Services at 208.426.1616. (If moving expenses are offered, include this paragraph.) To facilitate your transition to Boise, the University will reimburse you for (up to 10% of salary) in moving expenses. Along with your acceptance of this offer, please sign and return as indicated the Moving Policy Form Letter included in this packet. Additional details concerning the moving expense allowance are located on the web page shown on the Moving Policy Form Letter. Contact Peggy Davis, Relocation Specialist, pdavis@boisestate.edu, 208.426.1539 prior to making any relocation arrangements. This offer of employment is contingent upon verification of your identity and work authorization as required by the Immigration Reform and Control Act of 1986. You may review the required I-9 form and its requirements at http://www.uscis.gov/files/formi9.pdf . Note that you must complete Section 1 of the I-9 form on or before your first day of employment. Since your first day of employment is listed as July ___, we must have your completed I-9 form by that date. We are enclosing the I-9 form and instructions explaining that you may have a local Notary review your work authorization documents and sign this form. Be sure to mail the original I-9 document so that we have received it by July ___. If you do not have the originals of the necessary documents, you must present a receipt from a government agency for replacement documents(s) Within three business days of July __, and you must present the required document(s) itself within 90 days of your employment begin date. Federal law prohibits the University from employing an individual who has not provided the required document(s) within the relevant time period. Questions regarding I-9 documentation can be answered by calling Human Resource Services at 208.426.1616. This offer is valid until (date). This offer, and the potential subsequent employment, are subject to the policies of the University and the policies of the Idaho State Board of Education. To acknowledge your acceptance, please sign in the space provided below and return this letter to me by (date). An employment contract will be prepared and sent to you for signature prior to your start date.
Employment Offer Template May 2008
I, _________, accept the terms of this appointment as stated above. I understand that this letter and the other documents referenced above constitute the entire agreement of the parties and there are no oral agreements existing relative to the subject matter described herein. I understand this letter of agreement may be modified only in writing when signed by all the parties. Any changes to this letter of agreement shall be deemed a rejection of the offer. I further understand that this offer is also contingent upon the receipt of satisfactory reference and background information and that termination of my employment may result from any omissions, falsifications, misstatements or misrepresentations. ______________________________ Name __________________ Date
Attachment:
I-9 Form and Instructions Moving Policy Form Letter