Postdoctoral Scholar Appointment Letter Template [Insert Date] [Insert Name and Address] Dear [Insert Name]: [Insert name of PI] in the Department of [Insert Department Name], is pleased to offer you a Postdoctoral Scholar position beginning [Insert start date] and ending [Insert end date]. We are delighted that you are coming to UC Davis to pursue your research interests. This appointment is assigned at 100% time with an annual rate of [insert annual salary]. Contingent upon mutual agreement and the availability of funds, your appointment may be renewed. Your appointment title and code is [Insert postdoctoral title name and title code number]. Your funding will come from [Insert funding source here]. At UC Davis, a post-doctoral scholar is one who trains under the direction of a (research) mentor in a substantially full-time program of advanced research and training beyond the doctoral level, in preparation for an independent career. Post-doctoral scholars may expect the opportunity for collaborative and independent research and publication as determined by mutual agreement with their mentor. As a [insert postdoctoral title name], you will be expected to: [insert reasonably detailed description of expectations, major responsibilities in the lab or elsewhere, and techniques expected to be used in the research program]. As per the attached mentoring document, during your postdoctoral experience you will be mentored and receive training. All offers are contingent upon evidence of the doctoral degree and documentation of employment eligibility in compliance with the Immigration Reform and Control Act of 1986. Your department representative [insert name and contact information] will be able to discuss these documentation issues with you upon your acceptance of this position. In addition, Services for International Students & Scholars (SISS) here at UC Davis is available to answer questions you may have. You may find them on the web at http://siss.ucdavis.edu. Your appointment may entitle you to benefits as described in the enclosed document. Benefits are offered through Garnett-Powers. Please visit the website: http://www.garnett-powers.com/postdoc or phone Garnett-Powers PSBP Customer Service at 1800-254-1758 for relevant information. In addition, you may also contact the department’s benefit representative [insert name, phone, and email].
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The UC Davis Office of Graduate Studies is the administrative home for postdoctoral scholars. Relevant information for postdoctoral scholars can be found on the web at http://gradstudies.ucdavis.edu/postdocs/postdocs.htm. In addition, there is a Postdoctoral Scholars Association (PSA) at UC Davis. Information on this organization can be found at http://postdocs.ucdavis.edu. Postdoctoral scholars are considered non-Senate Academic Appointees at UC Davis. The Academic Personnel Manual (APM) describes policies and procedures relevant to postdoctoral appointments. The APM describes established policy regarding your appointment. These sections are: APM 390-40: Grievance Procedures APM 390-45: Layoffs APM 390-50: Corrective Action and Dismissal APM 390 is accessible via the web at the following URL: http://www.ucop.edu/acadadv/acadpers/apm/apm-390.pdf. This appointment letter constitutes the entire agreement for your appointment as a postdoctoral scholar. If you have an understanding regarding your appointment that differs from that presented here, do not sign this document and discuss your concerns with the Department or Unit Chair. If you agree to accept this position as described in this agreement, please print and sign your name at the bottom of this page indicating your acceptance of the appointment described here. A copy of this letter will be provided to you. Should you have any questions regarding your appointment, please feel free to contact [Insert name of contact person, telephone and email]. We look forward to your response. Sincerely, _____________________________ [Signature of Principal Investigator} ___________________________________ [Signature of Department Chair]
I [Insert typed name of postdoctoral scholar], accept the appointment as described in this letter. ____________________________________________ [Postdoctoral Scholar, please print name here] _____________________________________________ [Postdoctoral Scholar, please sign name here] ___________________ Date Signed
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_____________________________________________ Approved – Graduate Studies Enclosures: Mentoring Statement Benefits Description
___________________ Date Signed
cc:
[Insert appropriate copies]
revised 9/26/2007
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