Template - Relocation Steering Committee Charter

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Relocation Steering Committee Charter





The following is a sample of what a Relocation Steering Committee Charter might look like.







Definition: The Relocation Steering Committee (RSC) oversees the relocation efforts and investments for

[company name]. Members of the RSC are appointed by the Chief Executive Officer and are accountable to

the senior executive. The committee will:

1. Provide strategic leadership for moving operations of [company name] through the alignment of

IT relocation objectives and activities with general office relocation objectives and processes.

2. Prioritize new IT and general office investment initiatives and resolve resource allocation issues

based on prioritization.

3. Ensure open communications between the IT department and the other functional units of

[company name] so as to promote collaborative planning for relocation efforts.



Membership: Members of the committee include:

 The Manager of Information Technology Services.

 The Office Manager [if none, then HR Manager].

 The Manager of Finance.

 Additional line managers of key departments and ad hoc members, such as experts on particular

business process or technologies.



Mandate: The committee shall meet at least twice per month prior to the move date. Additional meetings

may be required as the move date draws near. Other duties are as follows:

 The committee shall review all proposals for upgrades with projected costs over $XXXX. The RSC

has the authority to reject any proposal which it deems not to have made a sufficient business or

technology case or does not significantly contribute to the strategic relocation goals of [company

name].

 All proposals must be reviewed and approved for technological merit by the Information

Technology Services department. Proposals must include clear definitions of business measures.

These include cost/benefit analysis and clear calculation of Return on Investment (ROI).

 At each meeting, the committee will receive progress reports on relocation efforts such as IT

developments, vendor and service provider negotiations, etc.

 The committee will establish and communicate the guidelines to regular staff for efficiently and

effectively coordinating the relocation project.

 After each meeting, the committee will provide the Chief Executive Officer with a report that will

review relocation project progress and set a priority list of projects for the coming weeks.









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