Postal Mail Address EL PASO INDEPENDENT SCHOOL DISTRICT Purchasing Office 4900 Woodrow Bean Dr. El Paso, Texas 79924
THIS IS NOT AN ORDER THIS IS A REQUEST FOR PROPOSAL DATE: JUNE 11, 2008 RFP #08-122 Delivery to
RFP DUE: JUNE 30, 2008 AT 2:00 P.M. IN THE PURCHASING OFFICE AT 4900 WOODROW BEAN DRIVE EL PASO, TEXAS 79924
State Your Terms PRICES TO BE F.O.B. EL PASO, TEXAS UNLESS OTHERWISE STATED.
REQUEST FOR PROPOSAL #08-122 AUDIO VISUAL EQUIPMENT SERVICES The El Paso Independent School District is requesting proposals from vendors to provide audio visual equipment services for new installations, upgrades, replacement and repairs, on an as-needed basis. SEALED PROPOSALS MUST BE ADDRESSED TO THE PURCHASING OFFICE AND MARKED AS FOLLOWS: RFP #08-122 FOR AUDIO VISUAL EQUIPMENT SERVICES DUE NO LATER THAN JUNE 30, 2008 AT 2:00 P.M. FAILURE TO COMPLY WITH RFP SPECIFICATIONS MAY RESULT IN THE DISQUALIFICATION OF YOUR PROPOSAL. ANY PROPOSAL RECEIVED AFTER THE TIME AND DATE STATED ABOVE WILL NOT BE CONSIDERED. UNSIGNED AND FAXED PROPOSALS WILL NOT BE CONSIDERED. Vendors must provide all requested information. Failure to comply will be reflected in the evaluation process. Award will be made utilizing the Evaluation Criteria and Relative Weights, as required by Texas Education Code 44.031(b).
"NOTICE TO BIDDERS" (6 pp.) ATTACHED TO THIS RFP IS HEREBY MADE A PART OF THIS RFP.
_________________________________________ JUAN E. PULIDO, PURCHASING AGENT (915) 759-2700
NOTE: Chapter 2252, Subchapter A, of the Texas Government Code – A governmental entity (includes public schools) may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located. Non-Collusion Statement: “The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.” Federal Debarment or Suspension Certification: I hereby further certify that my company has not been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register Rules and Regulations.
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EL PASO INDFEPENDENT SCHOOL DISTRICT RFP #08-122 AUDIO VISUAL EQUIPMENT SERVICES
I.
PURPOSE: The El Paso Independent School District ("EPISD") is requesting proposals from vendors to provide audio visual equipment services for new installations, upgrades, replacement and repairs, on an as-needed basis. This is a labor and materials proposal.
II.
SCOPE OF WORK: The awarded vendor(s) will be required to deliver a “turnkey” project, conduct an assessment of the targeted facility or equipment and provide an optimal solution and proposed cost, inclusive of all required equipment, materials and labor costs. The District will request services on an “as needed” basis.
III.
VENDOR REQUIREMENTS: Vendors submitting proposals must follow the format described below and are required to provide the following information: (Failure to comply may result in disqualification) 1. Vendor will provide a catalog or product listing for proposed equipment; indicate if vendor is a full service dealer for such products, to include sales, warranty service and repairs. 2. Vendor will provide the lead-time for ordering equipment to be used in assigned projects, 3. Vendor shall provide a cost schedule for labor (hourly rates) and a discount or cost markup for materials and equipment, in addition vendor must specify the billing methodology (project fee, hourly rate, etc.), include information on all costs the district may incur during the delivery of services. 4. Provide the number of years vendor has been in business providing the services requested herein. 5. Provide the names of (3) three references where vendor has provided commercial services as requested in this solicitation. Include name of contact person and telephone number. Indicate if vendor is an authorized distributor and service dealer. 6. Provide equipment specifications and warranty period for proposed equipment. 7. Awarded vendor must provide current proof of Insurance for General Liability, Automobile and workers compensation.
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EL PASO INDFEPENDENT SCHOOL DISTRICT RFP #08-122 AUDIO VISUAL EQUIPMENT SERVICES
IV.
AWARD OF CONTRACT: Proposal evaluation will be done utilizing the following criteria and relative weights: Evaluation Criteria: 1 2 3 4 5 6 7 8 Cost – Hourly labor rate and materials discount or cost mark – up The reputation of the vendor and of the vendor's goods or services (3 references) The quality of the vendor's goods or services (proposed equipment) The extent to which the vendor's goods or services meet the District's needs Past Relationship with District (all vendors will be given 5 points and deduct for documented poor performance) The impact on ability of the District to comply with laws and rules relating to Historically Underutilized Businesses The total long term cost to the District to acquire vendor's goods & services Delivery timeline, authorized dealer for proposed manufacturer. Total points 60 10 10 5 5 0 5 5 100
The District reserves the right to do a multi-vendor award, in its best interest, to ensure service availability at all times. All projects will be awarded upon completion of a quote process and determination of best value, in its best interest. Award of this RFP will be for an initial period of one year, with the option to extend for an additional two (2) years, twelve (12) months at a time, provided the District receives satisfactory vendor performance.
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EL PASO INDFEPENDENT SCHOOL DISTRICT RFP #08-122 AUDIO VISUAL EQUIPMENT SERVICES
COST PROPOSAL
1. 2. 3.
Labor: Labor: Parts & Materials:
$ $
Hourly Rate (standard hours 8 a.m. to 5 p.m.) Hourly Rate (after hours and weekends) % Discount from Catalog or Price List
Catalog/Price List Included: 4. Parts & Materials:
Yes
No
Cost Markup (under this option vendor must provide all invoices showing cost) % Discount from Catalog or Price List Catalog/Price List Included: Yes No
5.
Equipment:
6.
Proposed Equipment Manufacturers:
Vendor must ensure current catalogs and/or price lists are submitted to the Purchasing Department, any pricing discrepancies resulting from the lack of current information will be the responsibility of the vendor.
Submitted By (printed name) Authorized Vendor Representative Company Name: Address: City: Phone: Fax: State: Email:
Title
Zip:
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