Selecting the right enterprise software for your organization can be a critical task – choosing the wrong solution can affect the entire company. Too often software implementations fail, not because the team members were in any way incompetent, but because they did not sufficiently analyze or evaluate the best solutions for the organization in the first place.
Workbook 1.4 Project Kick-Off Meeting Agenda Modify or Delete all information colored BLUE. Be sure to change all text to BLACK before printing or sending. Date: Start Time: End Time: Goal: The goal of this meeting is to introduce everyone to the [ ] Software Selection Project, to secure your commitment for support and contribution to the project when needed, to introduce the project team to the stakeholders, to review how the project will progress, and to create or review a rough timeline of how long the project will run. Please Read: The Letter to Stakeholders, and the Project Definition Statement. [provide a link to the documents, or attach them to your meeting invitation.] Please Bring: Any comments you may have on the Project Definition Statement, and a list of your availability over the time period specified in the Letter to Stakeholders. Agenda Person Topic Time CEO or Chair Opening Remarks – To elaborate on the goals of the 5 minutes meeting. Chair Review the Scope of the Project / What areas of the business 10 minutes are impacted. Chair Introduce Project Team – Manager, Sponsor, Team Members 5 minutes Chair Team/Stakeholder Responsibilities 15 minutes Break 10 minutes Chair How the Process Works: review steps in the methodology 20 minutes Chair/ Discuss high-level project plan and timeline 15 minutes Stakeholder(s) Chair/ Questions 15 minutes Stakeholder(s) Chair Sum Up/Actions 5 minutes Page 1
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