; Step 1.3 - Methodology Overview
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Step 1.3 - Methodology Overview

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Selecting the right enterprise software for your organization can be a critical task – choosing the wrong solution can affect the entire company. Too often software implementations fail, not because the team members were in any way incompetent, but because they did not sufficiently analyze or evaluate the best solutions for the organization in the first place.

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									                                                                                                                                    Workbook

                                                          1.3 Methodology Overview

          This overview tool will help you assess the amount of work that needs to be done to complete this methodology.
          Completing the stages of this methodology leads to the acquisition of the ideal enterprise software for your
          organization. Every step should be completed as part of this process, however, you may have already completed
          much of this work as part of other projects. For example, you may have already gathered and documented
          requirements for this software selection project as part of a larger project, or in anticipation of building the application
          in-house. In these cases you can check off the stage as done and drastically reduce the estimated hours it will take to
          add the information to your software selection process. Note that the estimated effort may include more than one
          individual. In the case of meetings, the hours listed are the duration of the meeting.

                                                                                         Estimated Effort -              Estimated Duration -
                                                                                                                Your                              Your
 Date        Date                                                                             Hours                             Days
Started    Completed
                         a      Stage                         Key Tasks                                       Expected                          Expected
                                                                                          Low        High      Hours       Low        High      Duration


                              Stage 1: Plan the Plan                                       10         20                     3         13
                                        Choose a Project Team                               1         2                     0.5        2
                                        Define the Project                                  8         16                     2         10
                                        Hold a Project Kick-Off Meeting                     1         2                     0.5        1
                              Stage 2: Evaluate Business Processes                         34         72                    16         65
                                        Identify Processes Affected                        2          16                     1         10
                                        Determine the Potential for Financial Impact       8          16                     5         20
                                        Create & Distribute Financial Impact Report        8          16                     5         15
                                        Create a Business Case                             16         24                     5         20
                              Stage 3: Identify Business Needs & Requirements              75        264                   23.5        95
                                        Interview Stakeholders                             20         56                    10         25
                                        Create First Draft of Business Requirements        22         60                     5         20
                                        Map Out System Requirements                        2          8                      1         3
                                        Acquire or Build Feature List                      1          16                    0.5        2
                                        Sanity Check Requirements with Stakeholders        4          16                     1         10
                                        Create Second Draft of Requirements                20         92                     5         25
                                        Final Review: Prioritize Requirements              4          8                     0.5        5
                                        Requirements Sanity & Sufficiency Check            2          8                     0.5        5
                              Stage 4: Research Alternatives                               21         44                   10.5        27
                                        Determine High Level Criteria for Alternatives     1          4                     0.5        2
                                        Search for Alternatives                            20         40                    10         25
                                        Document Your Search                                -          -                     -          -
                              Stage 5: Short List Solutions                                34        106                    5.5        40
                                        Define Potential Solutions                         2          10                    0.5        5
                                        Create Short List of Solutions                     16         40                     2         10
                                        Consider the Build Option                          8          40                     1         10
                                        Analyze Alternatives                               8          16                     2         15
                              Stage 6: Evaluate the Vendors                                46        174                    22         80
                                        Issue a Formal Request for Proposal                16         80                    10         20
                                        Vendor Presentations                               4          16                     5         25
                                        Vendor Analysis, Evaluation, and Risk              20         60                     5         15
                                        Check References                                   4          8                      1         10
                                        Recommend a Solution                               1          8                     0.5        5
                                        Sanity Check with Internal Stakeholders            1          2                     0.5        5
                              Stage 7: Select a Software Solution                          9          42                    5.5        35
                                        Select the Software                                 1         2                     0.5        5
                                        Negotiate the Contract                              8         40                     5         30
                              Stage 8: Implementation Planning                            150       1000
                                        Implementation                                    150        1000                  varies     varies
                              Stage 9: Post-Project Evaluation                             3          28                     2         15
                                        Conduct a Post Mortem Evaluation                    2         24                     1         10
                                        Measure Success                                     1         4                      1         5
                              TOTAL ACTVITY (HOURS)                                       382       1750                    88        370




      info-tech research group                                                                                                         Page 1

								
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