Optimizing Your IT Infrastructure: Info-Tech’s Step-By-Step Consulting Methodology Squeezing the most efficiency and effectiveness out of your IT department is important at any time. But it’s even more critical when budgets are tight. If your organization views IT as a cost center, you could be vulnerable to budget-cutting forces outside of IT that try to pare down every department based on bottom line numbers. To avoid this, you need to build a value proposition within your organization, one where IT – and the underlying infrastructure on which your business operates – is viewed as a fundamental driver of corporate success and represents a key competitive advantage of your overall organization. This starts at a very high level through a defi nition of IT strategy and a linkage between IT and organizational goals. Once you have published your IT strategy document, and your vision, mission, and values statements are hanging on the wall, it’s time to delve into the details that make your infrastructure far more than the mere sum of its parts.
Workbook 1.6 Project Kick-Off Meeting Agenda Modify or Delete all information colored BLUE. Be sure to change all text to BLACK before printing or sending. Date: Start Time: End Time: Location: Goal: The goal of this meeting is to introduce everyone to the IT Infrastructure Action Plan project, to secure your commitment for support and contribution to the project when needed, to introduce the project team to the stakeholders, to review how the project will progress, and to create or review a rough timeline of how long the project will run. Please Read: The Letter to Stakeholders, and the Project Definition Statement. [provide a link to the documents, or attach them to your meeting invitation.] Please Bring: Any comments you may have on the Project Definition Statement, and a list of your availability over the time period specified in the Letter to Stakeholders. Agenda Person Topic Time CEO or Chair Opening Remarks – To elaborate on the goals of the 5 minutes meeting. Chair Review the Scope of the Project / What areas of the business 10 minutes are impacted. Chair Introduce Project Team – Manager, Sponsor, Team Members 5 minutes Chair Team/Stakeholder Responsibilities 15 minutes Break 10 minutes Chair How the Process Works: review Stages in the Methodology 20 minutes Chair/ Discuss high-level project plan and timeline 15 minutes Stakeholder(s) Chair/ Questions 15 minutes Stakeholder(s) Chair Sum Up/Actions 5 minutes Total Time: 1:40 Page 1 of 1
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