Step 1.6 - Project Kickoff Meeting Agenda by InfoTech

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                  1.6 Project Kick-Off Meeting Agenda
Modify or Delete all information colored BLUE. Be sure to change all text to BLACK before
printing or sending.

Date:
Start Time:
End Time:
Location:

Goal: The goal of this meeting is to introduce everyone to the IT Infrastructure Action Plan
project, to secure your commitment for support and contribution to the project when needed, to
introduce the project team to the stakeholders, to review how the project will progress, and to
create or review a rough timeline of how long the project will run.

Please Read: The Letter to Stakeholders, and the Project Definition Statement. [provide a link to
the documents, or attach them to your meeting invitation.]

Please Bring: Any comments you may have on the Project Definition Statement, and a list of
your availability over the time period specified in the Letter to Stakeholders.

Agenda

 Person             Topic                                                               Time
 CEO or Chair       Opening Remarks – To elaborate on the goals of the                5 minutes
                    meeting.
 Chair              Review the Scope of the Project / What areas of the business     10 minutes
                    are impacted.

 Chair              Introduce Project Team – Manager, Sponsor, Team Members           5 minutes
 Chair              Team/Stakeholder Responsibilities                                15 minutes
                    Break                                                            10 minutes
 Chair              How the Process Works: review Stages in the Methodology          20 minutes
 Chair/             Discuss high-level project plan and timeline                     15 minutes
 Stakeholder(s)
 Chair/             Questions                                                        15 minutes
 Stakeholder(s)
 Chair              Sum Up/Actions                                                    5 minutes
                                                                       Total Time:         1:40




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