1.6 Project Kick-Off Meeting Agenda
Modify or Delete all information colored BLUE. Be sure to change all text to BLACK before
printing or sending.
Goal: The goal of this meeting is to introduce everyone to the IT Infrastructure Action Plan
project, to secure your commitment for support and contribution to the project when needed, to
introduce the project team to the stakeholders, to review how the project will progress, and to
create or review a rough timeline of how long the project will run.
Please Read: The Letter to Stakeholders, and the Project Definition Statement. [provide a link to
the documents, or attach them to your meeting invitation.]
Please Bring: Any comments you may have on the Project Definition Statement, and a list of
your availability over the time period specified in the Letter to Stakeholders.
Person Topic Time
CEO or Chair Opening Remarks – To elaborate on the goals of the 5 minutes
Chair Review the Scope of the Project / What areas of the business 10 minutes
Chair Introduce Project Team – Manager, Sponsor, Team Members 5 minutes
Chair Team/Stakeholder Responsibilities 15 minutes
Break 10 minutes
Chair How the Process Works: review Stages in the Methodology 20 minutes
Chair/ Discuss high-level project plan and timeline 15 minutes
Chair/ Questions 15 minutes
Chair Sum Up/Actions 5 minutes
Total Time: 1:40
Page 1 of 1