Purchasing Policy Template Introduction How to Use This Template Use this template to customize a purchasing policy specific to IT Delete all writing in grey and incorporate your enterprise name by InfoTech

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									Purchasing Policy Template
Introduction: How to Use This Template
Use this template to customize a purchasing policy specific to IT. Delete all writing in grey and incorporate your
enterprise name into the tool. To truly customize this document replace the OptimizeIT logo with your enterprise’s
letterhead or logo.

Organizations governed by an enterprise-wide purchasing policy or by purchasing departments which extend
authority to the IT department can incorporate existing policy into this document. Organizations not governed by a
company-wide purchasing policy can use this tool to formalize the purchasing process with the recommended
sections enclosed.

The Purchasing Policy Template can exist as an electronic document and as a hard copy. To establish a physical
purchasing documentation notebook, include the purchase policy in a binder with vendor rating documents, vendor
catalogs, and other related documentation. If stored in a loose-leaf binder, appendix items such as Preferred
Vendor lists and Standard Items list can be easily expanded or removed.



                                                               Table of Contents
Scope ........................................................................................................................................................................... 2
Roles ............................................................................................................................................................................ 2
IT’s Role in Purchasing ................................................................................................................................................ 2
General Procedures ..................................................................................................................................................... 3
   For Purchases within IT ........................................................................................................................................... 3
   Standard Items ......................................................................................................................................................... 3
   Non-Standard Items ................................................................................................................................................. 3
   Capital Expenditures ................................................................
								
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