Surrey Sports Development Officers Forum (Minutes) (SuSDOF) Date: 16 October 2008 Venue: Woking Leisure Centre, Kingfield Road, Woking, GU22 9BA Time: 10am – 12pm Chair: Paul Wycherley (Elmbridge) Vice Chair: Christina Hales (Waverley) Attendees: Name Minutes Role and Organisation Paul Wycherley PW SDO – Elmbridge BC Christina Hales CH SDO – Waverley BC Rich Artlett RA SDO - Mole Valley BC Barry Young BY ASDO – Elmbridge BC Jill Dixon JD SDO – Woking BC Kate Carey KC SDO – Runnymede BC Richard McVittie RMc SDO – Guildford BC Claire Thrussell CT SDO – Spelthorne BC Kelly Morgan-Pugh KM-P SDO – Surrey Heath BC Rob Cook RC Active Surrey Nicola Gray NG SDO – Epsom and Ewell BC Sandie Barker SB Royal Borough of Kingston Sue Frett SF Special Olympics Surrey Bob Bilson BB Special Olympics Surrey Campbell Livingston CL Active Surrey Andy Gray AG NGB – Canoeing Clare Nichols CN Active Surrey Steve Edwards SE Surrey FA Peter Ackred PA Active Surrey Laura McGauran LMc Active Surrey Voluntary Internship 1. Welcome PW welcomed the group. 2. Introductions New members were introduced to the group. 3. Apologies Apologies were received from Fay Granville, Su Freeman, Zoe McKinnon, Linda Jacks, Laura Wilson, Michelle Berry, Charlie Hutton, Laura Smith, Lesley McIntosh, Jennifer Mills, Angela Vahey, Wendy Newton. 4. Minutes of the Last Meeting The minutes were taken as an accurate representation of the meeting and passed without amendment. 5. Matters Arising None 6. Partnership Update – Active Surrey (AS) CL explained that following the launch of Sport England’s strategy in June there is uncertainty about funding for Active Surrey Sports Partnership after the end of March 09. The current funding set up is a mix of Sport England, Surrey County Council, the 11 Districts & Boroughs, various sport NGB & County Associations, and Surrey County Playing Fields Association. Chief Leisure Officers and Leisure Development Managers have received the same update to establish if they will continue their funding or even increase the funding that LA’s give AS. NGB’s won’t be able to commit until Dec 08 due to finalising development plans. National CSP network submitted questions to Sport England which resulted in the FAQ document which was forwarded to all SDO’s by CL. Redundancy procedures have started at AS though there is optimism that funding from Sport England and Local Authorities will continue. SYG 2009 is safe (though there is a funding shortfall to make up). Linda Jacks is pulling together a document to show how SYG links into our development work which could be used by SDO’s to justify supporting AS. If you value AS and the support they give our work, now is the time to let your Chief Leisure Officer and LDM know!! 7. Special Olympics Surrey Presentation Bob Bilson, Sue Frett and Sandie Barker. See OHP presentation Special Olympics Surrey would like a representative from each borough on the committee. Finance is available for taster days (pan disability). Football coach is available and ready to start! Support and in some cases funding is available to all LA’s who would like to get involved with disability sports or set up a disability sports club. 8. Women’s Football Presentation – Clare Nichols Will now be given in Jan 2009 meeting. 9. SCLOG and SLDM Updates SLDM Received a presentation from CL on future of AS Received a presentation from Wendy Newton on Competition Managers. Discussed SuSDOF benchmarking SCLOG Received a presentation from Sarah White on future of Active Surrey with regard to funding. 10. Member Updates Elmbridge New STP being built, expected to be finished in Spring 09. Working on implementation of football development plan. Sport in the Park (free play in local recreation grounds) took place in August and September and was a mixed success. Extending Activities Club at Excel is going well, 4 state secondary schools involved. Submitting 2 bids for Sport Unlimited Spring 09 (1 in partnership with MV and E&E). Epsom and Ewell Tennis For Free back up and running and numbers are excellent. October half term activities include Kick It Out tournament and official opening of the Auriol MUGA. Court Rec Football is also back, for both boys and girls run in partnership with Fulham FC. Guildford Sport For All Day @ Spectrum – minimal cost taster sessions being held to break down barriers to people participating in sport such as finance, distance etc. Undergoing a restructure at the Council and Sports Council which may lead to a separate Sports Council website. Mole Valley Holding their Sports Awards which will feed nominations through to Surrey Sports Awards. Extending Activities funding bid to be completed in partnership with Elmbridge and Epsom and Ewell. Reigate and Banstead No Update. Runnymede Currently working with 3 clubs on ASCA. Extending Activities project, Runnymede Partners, going well with 33 children booked on. Hopefully submitting 3 Sports Unlimited projects for Spring 2009. Working on a new quarterly Sports Update newsletter. Spelthorne Working with Football Focus and Brentford FC on provision of sports for children and young people with disabilities. Santa Sprint, fun run through Staines Town Centre. Second MEND scheme starting in Jan 09. Surrey Heath SYG Sports Working group – details below (section 11 – SYG Working Group) Primary Schools hockey festival. Three Extending Activities projects currently running. Tandridge No Update. Waverley Changes in staffing at Waverley include a new Head of Leisure and the loss of Active Communities Officer. Sport Godalming are in the process of re-issuing grants to international athletes of £750. Woking Squash Extending Activities project going really well and is running at capacity. Will be submitting 3 or 4 Sports Unlimited bids for Spring 09. Working on the Community Sports Coach Scheme to try and encourage more children to attend the sessions as numbers have been quite low recently. Half term activities in October include a sportshall athletics course, netball, snowboarding and horse riding. Football Active Surrey New coaching courses are available New Community Football Coach for Girls has started and will be working 20 hours per week. Working with Chelsea Ladies FC to promote their matches in the borough by offering free tickets to their games – contact Clare Nichols for details. County New Coach Ed programme available in November Futsal taster session @ Raynes Park (details on website) Coach training day on 27 Nov for Charter Standard Clubs along with a Charter Standard Awards evening to present certificates to those clubs who have already achieved Charter Standard. Canoeing Several Sports Unlimited bids going to be submitted. Regional Day 15 Nov @ Shepperton. Regional team for the British Open has been selected with 6 out of the 12 coming from Surrey. Principal Similar Issue Recruitment of volunteers and coaches. 11. Working Groups Club Last meeting held at the end of previous SuSDOF. Forums, Clubmark, ASCA were all discussed along with School Club Links. 90 clubs are interested or working towards ASCA. Coaching Leadership No feedback available (no meeting since last quarter) Surrey Youth Games Group felt that optimum level of sports has been reached – we will work on the sports that currently take part in SYG. Monitoring and evaluation forms were sent out to all NGBs to establish if they were meeting their development objectives and from this the sports for SYG 2009 were discussed and the following decided: o Athletics – will be taken out of the SYG as it doesn’t meet a development objective, with a view to a possible disability competition. o Badminton – meeting its objectives, will be included in 2009. o Basketball – meeting its objectives, will be included in 2009. o Boccia – included in 2009 with a view to possibly splitting into SLD and MLD categories. o Girls Football – excellent example of a sports form from Clare! Included in 2009. o Futsal – despite Clare’s best efforts it was decided to remove Futsal from SYG until more interest has been established. o MLD Football – included for 2009 with more development work through the county. o Hockey – included for 2009 with the recommendation that either all year 9’s are included or no year 9 girls in order to simplify rules. o Judo – still awaiting the form back from the new organiser. To be included in 2009 with possibility of lowering the standard of competitors. o Netball – Hi 5 upgraded to a full sport for 2009, netball included in 2009. o Tag Rugby – to be included for 2009 with possibility of girls only comp in 2010. o Tennis – has not met development requirements so have been removed from SYG 2009. o Fencing – has not met development requirements so have been removed from SYG 2009. o Squash – Needs more development but will be included in 2009 SYG. o Swimming – included in 2009 SYG but reduced to only 2 age categories. Sports in for 2009 Sports not included o Badminton o Athletics o Basketball o Tennis o Girls Football o Futsal o Hockey o Fencing o Judo o Netball o Hi 5 Netball o Tag Rugby o Squash Disability Sports: o Boccia o MLD Football o Athletics? In many cases the Sport Organisers can offer help but BTO’s need to ask for it!! For example Clare Nichols offers grants towards football but no-one asked for help from her. Rules will be simplified, age will be categorised by school year rather than age (with the exception of Judo for insurance reasons). Entry requirements – there are less sports this year so each borough needs to enter 2 disability sports +6 full sports to meet the requirements. Other sports that may be looked at in future include Biathlon and Triathlon. SYG 2009 is safe and will be funded even if AS go down to just a core team. Benchmarking Meeting held after SuSDOF where a benchmarking document was discussed. Copy of the document has since been emailed by CT, please send replies by the end of Oct. 12. Training Needs and Conferences Sport Development Week (Birmingham) had mixed reviews. Copies of presentations available on their website. National Sports Development Conference (ISPAL) – NG attended, presentations available from ISPAL website. 13. AOB. Training for Club Mark is available see Rob Cook. Paul Wycherley announced he was leaving his post at Elmbridge to work for Millwall. We are sad to see him go and wish him all the best for his new job. Christina Hales will now be acting Chair of SuSDOF. Laura McGauran is in place as an Assistant Sports Development Officer at AS as part of a voluntary internship. Paul Ackred has started his new role at Active Surrey as Disability Sports Development Officer. 14. Date of Next Meeting 15 Jan 2009 at Guildford. PW thanked everyone for coming and closed the meeting.