Yemen Experience on managing District Reports by bdi90998

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									            * Yemen Experience on managing
                   District Reports *


                      Dr Amin N Al-Absi
                      NTCP,s Manager
                          MOPH&P
                    amin940@hotmail.com




2/19/2010               Dr Amin N Al-Absi    1
                    * Reporting System *
               The district is the key level for
                implementing TB Programme.At this level a
                part time DTC is responsible for the
                information system.Among his rules:
                -Checking the Ds TB Register
                - Regular submitting of the Q Rs to the
                  GTC and from here Ds Q Rs will be filled
                  in other form of Q Rs in order to be
                  submitted to the CU



2/19/2010               Dr Amin N Al-Absi                2
                  * Records and Reports *
               The district information is based
                mainly on the data gathered and
                recorded at district public health
                facilities.The specific record and
                report forms are:
                  * District TB Register.
                  * TB Lab Register
                  * ID Card,Tx Cards
                  * District Q R on Case-Finding.
                  * District Q R on CR
                  * District Q R on Tx Res.
2/19/2010              Dr Amin N Al-Absi             3
                                 Reporting
               210 Ds have been reported Q Rs by end
                of 2002.
               21 Gvs have been reported Q Rs by end
                of 2002.
               In the 1st 5 years of DOTS Expansion,we
                used same form of the Quarterly Reports
                Forms for Gvs and Ds.
               But since 2000,number of Ds involved in
                DOTS became huge.It was difficult for us
                and for our GTCs to send and submitt a
                hundred or more Q Rs by fax.


2/19/2010               Dr Amin N Al-Absi                  4
                                 Reporting
               Problem/Solution:
               I prepared draft form of Q Rs under table
                forms to be used only from Gvs to the C.U.
               I presented it to the GTCs meeting,and
                after discussion it was fully agreed and
                printed in carbon papers book with 1
                original and 2 copies.
               Previous Q Rs it was improved and
                transferred to the Ds level under carbon
                paper books also with 1 original and 2
                copies,and it used from Ds to the Gvs only


2/19/2010               Dr Amin N Al-Absi                    5
                                Reporting

               In the first 5 years of DOTS
                Implementation the Q Rs have been
                sent separartely from Gvs and Ds
               After that and due to increasing the
                number of Ds involved in DOTS year
                by year it was difficult for us to
                receive a huge numbers of QRs
                each Q from each Gv./>100 QRs.


2/19/2010              Dr Amin N Al-Absi               6
                                                                               Reporting
               QRs forms/CF:
                                                                                       **‫**بســـم اهلل انرحمـــه انرحٍـــم‬

                                                            Minstry of PH.‫وزارة انصحت انؼبمت‬
                                      National Tuberculosis Control Program/CU.‫انسم/انىحدة انمركسٌت‬                                                ‫انبروبمح انىطىً نمكبفحت‬
                                                    Telefax=(01)252189/Sanaa252189 ) 01 (=‫حهٍفبكس‬

                                                                               ‫*انخقرٌر انربؼً ػهى إكخشبف حبالث انسم/انحبالث انمرقبت(ث‬
                                                                *)‫حج إشراف مببشر‬
                                                       **Quarterly Report on Case-Finding of Tuberculosis/DOTS**

                     Governorate/District Name/‫…………………………………………………………-: محبفظت/مدٌرٌت‬
                     Name of GTC/DTC/‫…………………………………………………-:. مىسق انسم فً انمحبفظت/انمدٌرٌت‬
                     Quarter‫.………… انربغ‬Year‫…………………………………………………………………… انسىت‬
                     Table (1)(1 ( ‫خدول‬
                                                   ‫ انسم انرئىي‬Pulmonary                                            Extra-                     Total
                      ‫ إٌدببً انهطخت‬Smear-Positive                   Smear-Neg                Smear not             Pulmonary                                        ‫انمدمىع‬
                                                                           ‫سهبً انهطخت‬              ‫بدون فحص‬             ‫انسم خبرج-انرئت‬
                     New Cases               Relapses                Negative.               Done.
                       ‫حبالث خدٌدة‬             ‫إوخكبسبث‬
                      M           F          M               F       M         F             M           F          M              F           M            F        Total
                      ‫ذكر‬         ‫أوثى‬       ‫ذكر‬            ‫أوثى‬         ‫ذكر‬       ‫أوثى‬           ‫ذكر‬        ‫أوثى‬            ‫ذكر‬       ‫أوثى‬         ‫ذ‬            ‫أ‬      ‫مدمىع‬



                     New Smear-Positive Cases /Age-Groups/DOTS:-
                                                       ‫حبالث انسم انرئىي انحدٌدة إٌدببٍت انهطخت/مىزػت وفق انفئبث انؼمرٌت واندىس/ححج إشراف مببشر‬
                     Table (2)) 2 (‫خدول‬
                     0-14ys          15-24ys             25-34ys        35-44ys          45-54ys         55-64ys          >65ys               Total
                     M    F          M    F              M    F         M    F           M    F          ‫ذ‬M   F           M   F               M   F             Total
                        ‫ذ‬     ‫أ‬          ‫ذ‬         ‫أ‬        ‫ذ‬       ‫أ‬      ‫ذ‬       ‫أ‬         ‫ذ‬       ‫أ‬               ‫أ‬         ‫ذ‬       ‫أ‬       ‫ذ‬        ‫أ‬               ً‫إخمبن‬



                     M=Male,F=Female‫ذ=ذكر,أ=أوثى‬
                     *Signature:………………………….Date:……………………………
                                                                         ..…………………………………………‫*انخىقٍغ………………………………….حبرٌخ‬
                     As follows dates of filling this report:
                     Start Treatment                                                         Dates of Analysis
                     Q1/99                                                                   1st.week of Apr./99
                     Q2/99                                                                   1st.week of Juli/99
                     Q3/99                                                                   1st.week of Oct./99
                     Q4/99                                                                   1st.week of Jan./2000




2/19/2010                                                 Dr Amin N Al-Absi                                                                                                      7
                                                                        Reporting

               Q RsForms/CR:
                 Ministry of Public Health
                 National Tuberculosis Control Programme/NTCP./CU.
                 Telefax=(01)252189

                                                                                       ‫* انخقرٌر انربؼً نخحىل حبالث انسم انرئىي إٌدببٍت انهطخت إنى سهب‬
                                   ‫ٌت انهطخت بىهبٌت انشهرانثبوً أوانثبنث مه انمؼبندت ححج‬
                                                                                    *‫اإلشراف انمببشر‬
                 *Quarterly Report on Coversion Rate of Smear-Positive Pulmonary TB.cases to Negative at 2,3
                  months of the Treatment/DOTS*
                  Governorate or District name               :…………………..                    Quarter        ……………..Year              ………………..

                  Name of GTC./DTC.:…………………………..                                            Date:…………………….Signature……………………..




                  Type of cases                  No              No              Negative/2      Negative/3      Positive>3      Died      Defaul        T/O   Not
                                                 Registered      Evaluated       months          months          months                                        done



                  New Smear-Positive

                  Relapse


                  Failure+


                  Treatment-After-
                  Default*

                  Total



                 *Smear-Positive Only:
                 Note:The dates for analyzing the results of sputum conversion of Smear-Positive Pulmonary Tuberculosis cases,who started
                 treatment during e.g.1998 will be as follows:

                 Start of treatment                                          Date of analysis
                 1Jan-31Mar1998                                                         1st.week of Juli1998
                 1April-30Jun1998                                            1st.week of of Oct.1998
                 1Jul-31Sep1998                                              1st.week of Jan.1999
                 1Oct-31Dec.1998                                             1st.week of Apr.1999




2/19/2010                                         Dr Amin N Al-Absi                                                                                                   8
                                                                       Reporting

                   Q Rs Forms/Tx
                    Rs:
                Ministry of PH.
                National Tuberculosis Control Programme/CU.
                Telefax=(01)252189/Sanaa

                                                   ‫* انخقرٌرانربؼً نىخبئح انمؼبندت نحبالث انسم انرئىي إٌدببً انهطخت/ححج اإلشر‬
                                                 *‫اف‬
                *Quarterly Report on Treatment Results of Smear-Positive Pulmonary
                TB.cases/DOTS*
                Governorate/District Name…………                    Patients registered                          Date of completion of this
                                                                 during……Quarter of 19…                       report…../…./19…….
                TB.Coordinator…………………….                                                                       Signature…………..




                DOTS Report

                Total no of      Regimen          Cured        Compl.        Died          Fail.+         Defaul        T/O     Total
                sm+pts
                registered
                during a
                quarter



                M    F       T   1.new cases

                                 1.1.SCC
                                             .

                Don,t fill       1.2.St.cc
                                             .

                                 1.3.Total
                                             .
                                 2.Retx.

                                 2.1.Relapse
                                           .
                                 2.2.Other
                                           .
                                 2.3.Total
                                           .


                Signature……………………………………………..Date/…./…./19…..




2/19/2010                                            Dr Amin N Al-Absi                                                                     9
                               Reporting

               NewQ
                RForms/C:




2/19/2010             Dr Amin N Al-Absi    10
               Q Rs
                Forms/CR:




2/19/2010             Dr Amin N Al-Absi   11
            REPORTING

               Q Rs Forms/Tx
                Rs:




2/19/2010             Dr Amin N Al-Absi   12

								
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