CONVERSION REPORTS - Get as DOC
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IMCOM-EUROPE NSPS CONVERSION REPORT AND IMPLEMENTING GUIDANCE #2 The purpose of this set of implementing instructions is to provide additional guidance to IMCOM-Europe garrisons on HQ IMCOM classification decisions and requirements for NSPS conversion. Decisions included conversion of GS-14 Supv positions, Deputy positions, conversion of GS-11 Supv positions and delegated classification authority (DCA). IMCOM-Europe HRD will schedule a one-on-one ATC with each USAG (DHR and TM- DTM) to review the modified reports and answer any functional questions. Reference Email sent 14 MAR 07, Subject: Update to NSPS Conversion Guidance and CHRA MORATORIUM for SPIRAL 1.3D Reference Email sent 22 FEB 07, Subject: 7-0401:HOT!! NSPS Conversion Report Guidance #1, S: 25 FEB 07 This is the second review of personnel data elements that may change upon conversion to NSPS. This review and the exported text files are due to HRD by NLT 0700 Monday, March 26, 2007 – no extensions. This is the final review prior to conversion. Send the exported text files to Tiffany Ellis, firstname.lastname@example.org, 370-3396. If there are any functional questions regarding this NSPS conversion guidance, please contact Catherine Patzak, email@example.com, 370-7560 or Bill Bailey, firstname.lastname@example.org, 370-3971. Review the reports and note changes from the first review; make additional changes if necessary. If you are not sure of the impact of a change or action, collaborate with your CPAC HR Specialist and RM offices and keep your GC/DGC informed. When considering making changes, keep in mind the resource management or fiscal considerations and organizational structure, such as supervisory ratios, span of control, efficiency of operations, and cost effectiveness. If changes are made to the files, be sure to annotate the reasoning for the change in the remarks section in the database. Any change that requires an RPA must be sent to the following inbox: MGR-0IMCOM_NSPS-MGRD and not to the regular CPOC boxes. If the actions are sent to the regular CPOC boxes, the actions will be returned. Refer to the CHRA moratorium memo for RPA timelines. The RPA moratorium for the period of 1-15 April is in place – NO RPAs except for emergency actions – defined as death, retirement and MER will still be processed during this period. From 15-23 April, there will be no updates in DCPDS. This can affect new hires (EOD dates), DEERS interface, CAC Cards, Benefits and Pay. NAF and LN actions are not impacted by this moratorium. NSPS Conversion Report Definitions and Instruction #2 IMCOM-Europe will work the 1001, 1101 and 1173, Acq Demo Supv, and 0602 and 0680 reports for all USAGs. USAGs do not have to do anything to these reports. EXPIRATION OF TEMPORARY PROMOTION - This report shows employees who are currently on a temporary promotion, but will convert to NSPS on the basis of their permanent position of record (to include a WGI buy-in if applicable). Immediately after conversion, management may temporarily reassign or promote the employee with a temporary increase in pay up to the rate the employee was receiving during the temporary promotion. This is a one-time exception to the limitations on salary increases when employees are reassigned or promoted. The time limits in effect (NTE date) for the initial temporary promotion will apply. Management must decide and act: Make the temporary promotion permanent (meeting SEC ARMY and competition requirements), submit RPA to CPOC NLT April 2, 2007 with an effective date of 15 April OR Return the employee to their permanent position; submit (Change to Lower Grade (CLG) RPA to CPOC NLT April 2, 2007 with an effective date of 15 April. o If managers would like to place an employee back on temporary position after conversion, RPA must be submitted effective 15 April. Both RTD and promotion RPAs must be submitted to CPOC simultaneously. This may be a temporary promotion or temporary reassignment, depending on the NSPS pay bands of the positions involved. For example: GS-11 is temporarily promoted to GS-12 Employee is CLG to the GS-11 position for conversion purposes Both GS-11 and GS-12 position are converted to YA-02 Since the permanent position and temporary position are both YA-02, the nature of action would be a reassignment with an increase in pay back to the GS-12 pay. EXPIRATION OF TEMPORARY REASSIGNMENTS – This report shows employees on temporary reassignments. The employee will convert to NSPS based on their permanent position of record, to include a WGI buy-in if applicable. The time limits in effect for the initial temporary reassignment will apply. Management must decide and act: Make the temporary reassignment permanent (meeting SEC ARMY and competition requirements), submit RPA now, effective 15 April OR Return the employee to perm position with Return to Duty (RTD) RPA to CPOC NLT April 2, 2007 on with an effective date of 15 April. o If managers would like to place employee back on temporary position after conversion, RPA must be submitted effective 15 April. Both RTD and Reassignment RPAs must be submitted to CPOC simultaneously. GS/GM-14 SUPERVISORY POSITIONS – HQ IMCOM has completed a thorough review of the complexity and mission requirements for our garrisons. There are several IMCOM positions that have additional complexity and responsibility due to their mission requirements. See the enclosed grade conversion chart for specific classification decisions for Special Situations and Large, Medium, and Small garrisons. MWR garrison “size” does not apply in this case This report shows employees who are GS-14 or GM-14. Proper conversion of supervisory GS/GM 14 positions is a critical and sensitive matter that should be planned and executed at the senior management level. Due to the impact conversion can have on organizational structures, consistent application of conversion criteria is required to ensure that supervisory positions are appropriately aligned within and across organizations. When making a decision on YA vs.YC, if the position meets the NSPS requirements for supervision, then YC should be used. There are a limited number of Directorate positions currently at the GS-15 level that have been designated as Pay Band 2 based upon the enclosed decisions. These positions will convert into Pay Band 3 under NSPS and will need to be corrected when the incumbent vacates the positions. Additionally, there are a small number of non-supervisory GS-14 positions in IMCOM garrisons. These positions will convert into the appropriate non- supervisory Pay Band 3 and the classification of these positions must be reviewed when the incumbent vacates the position. Supervisory positions that are subordinate to Pay Band 3 Directorate Chiefs will convert into the appropriate Supervisory Pay Band 2 classification. Deputy positions typically convert into the Pay Band equal to the position to which it reports. For Directorate Chiefs that convert into Pay Band 3 and have approval to have a Deputy under SGO, that position will convert into Pay Band 3. Establishment of a Deputy position requires HQ IMCOM approval. Encumbered Deputy positions must be reviewed when the position is vacated to determine if the Deputy position is required. Current GS-14 and GS-15 employees may convert directly into Pay Band 3 positions without competition. However, GS-13 employees must compete to fill positions identified to convert into Pay Band 3. These actions must first be coordinated with IMCOM-Europe HRD. The selection approval for Pay Band 3 positions is at HQ IMCOM. Delegation of Classification Authority (DCA) - Under NSPS, IMCOM garrison commanders will have classification authority equivalent to GS-13 and below positions if they are trained, certified, and have written delegated classification authority, regardless of size. Classification authority will be held at the region level for Pay Bands YA-03, YC-03, YD-03, YF-03, YK-03, YL-04, and YN-03. SUPERVISORY GS-5\9\10\11 POSITIONS – This report shows any employees who are GS-5,9,10, or 11 supervisors. * GS-5 Supervisory Positions – IAW NSPS GPPA Supplemental Guidance “There will be no positions classified at the GS-05 level”- However, for those positions that are there, they shall convert into Band 1 of the appropriate supervisory pay schedule (YC, YF, YJ or YN). GS-9 and GS-10 Supervisory Positions that are in an occupational code YA, YD, or YH schedule converts to pay band 2 of the non-supervisory pay schedule for the appropriate occupation (YA, YD, or YH) and is titled and coded supervisory under the mixed position criteria (e.g., a Supervisory Budget Analyst, GS-0560-9, converts to Supervisory Budget Analyst, YA-0560-2). GS-11 Supervisory Positions must be reviewed on both the non-supervisory duties and supervisory duties to determine the appropriate pay band. These classification decisions are delegated to IMCOM-Europe Garrison Commanders. The enclosed GS-11 Information Paper at Appendix B is provided to assist you in making these determinations. LEADER POSITIONS - This report shows all employees and positions with a supervisory status code of 6 (Lead). Under NSPS there is no separate classification category for leader positions. Upon conversion into NSPS, position titles identified as “lead” or “leader” are automatically changed to the authorized (non-supervisory) title for their assigned occupation and their supervisory status code changes to 8 (Non- supervisory). Personnel actions (classification, reassignment of leads into supervisory positions, etc.) must be effected after conversion. These changes cannot be made as part of the conversion process. POSITION TITLE CHECK - This report shows the old position title and the new position title (if applicable) under NSPS. Check records for errors. TARGET POSITIONS - This report shows all employees that are currently in a developmental position with their full performance level grade and what pay schedule and band they will be converted to in NSPS. Verify each employee has the correct current grade and target grade. Should a promotion due date fall within 1-15 April CHRA moratorium, annotate in the remarks section the date the employee is due their career ladder promotion. SUPERVISORY STATUS CHECK - This report shows the supervisory status codes are shown correctly on all employees that will convert to NSPS. To be considered a "Supervisor", a person can supervise other than NSPS personnel, to include NAF, military and LN. Under the NSPS Guidance (DOD 1400.25-M, SC1920.AP5), a supervisory position cannot be established on the basis of only one subordinate position. The establishment of supervisory positions is based on the need for the position; the cost of the position; and other business-based decisions. For those supervisory positions that supervise only one employee, which may be positions such as EEO and PAIO, a supervisory code “4” will be used. Those positions which supervise 2 or more employees, a code “2” may be used. Supervisory Status Code = 2, these positions will convert to the Supervisory Pay Band (YC) automatically by DCPDS unless the non-supervisory work performed meets the criteria for conversion to a higher non-supervisory pay band. Management also has the option to change Supervisory Status Code = 2 positions to non- supervisory if the position is incorrectly coded as a supervisory position and the employee does not actually perform supervisory duties. Management must submit an RPA for reclassification under the current legacy process to DCPDS Box MGR-0IMCOM_NSPS-MGRD for review now, but NLT 8 Mar 07. DO NOT send actions directly to the CPOC boxes. Reclassification RPAs must be in the CPOC NLT 4 weeks prior to conversion to NSPS. Supervisory Status Codes = 4 or 5, these positions will convert to appropriate non- supervisory pay band, and will not be titled as a supervisor. The code 4 or 5 recognizes them as supervisors IAW Title 5, United States Code, and according to an official ruling by HQDA, will allow those individuals system access to perform their performance management functions. Personnel actions (classification, reassignment of supervisory code “4” or “5” to supervisory positions, etc.) must be effected pre- or post-conversion by management. Pre-conversion: reclassify/reassign the position to supervisory using title 5 classification criteria (GS classification standards). Submit an RPA for reclassification under current legacy process to DCPDS Box MGR- 0IMCOM_NSPS-MGRD for review now, but NLT 8 Mar 07. Reclassification RPAs must be at the CPOC NLT March 16, 2007. Post-conversion: reclassify/reassign the position to supervisory after conversion using the NSPS classification standards. Submit the RPA to DCPDS Box MGR- 0IMCOM_NSPS-MGRD for review or reclassification/reassignment after conversion. 1001, 1101, AND 1173 SERIES - This report shows those employees in the 1101, 1101 and 1173 occupational series. IMCOM-Europe will review this report. 602 AND 680 SERIES - This report shows those employees in the 0602 and 0680 (Physician and Dentist) occupational series. IMCOM-Europe will review this report. Acquisition Demo Supv - IMCOM-Europe will review this report.