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LEARN IT, Quality assuring a Form 4

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					LEARN IT, Quality assuring a Form 4

The Form 4 has several functions.
    It is a summary of the appraisal itself and should reflect what went on during
      the appraisal.
    As a developmental process, it should record the issues discussed in a way
      that is helpful for the appraisee and their personal development,
    It should be a useful record for next year‟s appraisal.
    It will be used for revalidation purposes in the future as it provides the
      evidence of “satisfactory engagement” in appraisal.

This tool has been adapted by NESC for quality assurance purposes for 2008/09.

Looking backward. Part of appraisal is to look back over the preceding 12 months
and last year‟s PDP tasks. Are the previous year‟s achievements and activities
mentioned in the text? Is it clear which PDP tasks were met and if not why not?

Evidence cited. Has the appraiser noted any evidence that produced by the
appraisee to support his statements in form 3? Are statement by the appraiser
validated? Is absence of evidence noted?

Actions. Are the actions following the commentary in each section clear and
appropriate.

Reflects a good appraisal conversation. if a „revalidator‟ was to read the F4 would
they get the impression that a thorough appraisal had taken place? Was the process
appraisee led, was the appraiser supportive and challenging as appropriate? Does it
show that the time was spent constructively?

Non Judgmental. Is the form 4 free of bias and prejudice?

Impression overall. Does the document look professional? Is it clear and easily
readable?

Tasks. Are the PDP aims clear and appropriate? Are they SMART?


Each sectioned was marked from 0-2.
      0 - Absent,
      1 - Partially present or inconsistent,
      2 - Fully met.

Clearly there are areas of subjectivity and a “poor” form 4 does not mean that a poor
appraisal has taken place, and vice versa.




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